Executive Secretary

About the Role

Dallah Albaraka is seeking an Executive Secretary to provide comprehensive secretarial and administrative support to senior management. This full-time position is based in Jeddah, Makkah, Saudi Arabia, and involves handling confidential matters, managing executive schedules, and coordinating communications to ensure efficient administrative operations.

Role Overview

The Executive Secretary will be responsible for supporting senior management by managing administrative tasks, allowing executives to focus on their core responsibilities. The role includes supervising junior administrative staff and ensuring adherence to administrative policies and procedures for consistent and efficient workflow within Dallah Albaraka.

Key Responsibilities

• Adhere to all relevant administrative policies, procedures, and daily operational requirements.
• Supervise assigned junior administrative staff to ensure efficient completion of administrative activities.
• Provide comprehensive secretarial and administrative support to senior management.
• Manage incoming and outgoing correspondence, route communications, and draft professional replies as needed.
• Manage executives' calendars, appointments, and schedules to ensure timely attendance at meetings and commitments.
• Communicate management instructions to relevant individuals and departments, and coordinate information exchange with other managers.
• Monitor office stationery and supplies, arranging replenishment as required.
• Organize executive meetings, prepare agendas, record minutes, and follow up on action items and management decisions.
• Prepare and organize executive reports, presentations, and confidential documents, ensuring proper recordkeeping and discretion.
• Coordinate business travel arrangements and related executive logistics when required.

Qualifications and Experience

• A minimum of 2 to 5 years of relevant experience in an executive secretarial or administrative support role.
• Demonstrated ability to handle confidential matters with discretion.
• Proficiency in managing executive schedules and correspondence.

Work Type and Location

This is a full-time position located in Jeddah, Makkah, Saudi Arabia. The role requires on-site presence to provide direct support to senior management.

Application Process

Qualified candidates are invited to apply for this Executive Secretary position at Dallah Albaraka. Salary details will be discussed during the interview process.