Parts Manager

About Abdul Latif Jameel Motors

Abdul Latif Jameel is a diversified business with a strong presence across the Middle East, North Africa, and Turkey (MENAT region). With over 75 years of experience, starting as a trading business and Toyota distributorship in Jeddah, Saudi Arabia, the company has built an extensive operational infrastructure and the largest vehicle distribution network in Saudi Arabia. This foundation has enabled diversification into new sectors that support the 'infrastructure of life' in the MENAT region.

About the Role

Abdul Latif Jameel Motors is seeking a Parts Manager to join their team in Makkah, Saudi Arabia. This full-time role is responsible for managing the procurement and supply chain of parts, ensuring high service rates and timely delivery. The Parts Manager will lead the procurement function, integrate with the procurement team and suppliers, and oversee order tracking from placement to customer delivery. This position requires 5-10 years of relevant experience.

Key Responsibilities

• Manage and maintain the overall orders and supply flow to ensure smooth and on-time operation.
• Lead the integration and functioning of all units within the procurement team.
• Calculate ordering quantities based on supplier capacity and ensure timely placement of orders to suppliers.
• Monitor and ensure organizational KPI achievement through a robust reporting system in the supply chain function.
• Coordinate with internal departments (HR, finance, quality, IT) to provide necessary support for ongoing projects and manage escalations.
• Ensure real-time data entry into the IT system for smooth supply chain operations, highlighting and resolving issues, and developing new requirements within agreed timelines.
• Oversee all operations, including timely shipping deliveries, location maintenance, and safety risk measures.
• Conduct daily follow-ups on critical tasks and project statuses with the team.
• Address and rectify urgent issues directly, taking corrective actions and guiding the team.
• Hold regular meetings with direct reports to discuss achievements and challenges.
• Ensure circulation of daily activity monitoring reports, including ordering and fulfillment reports.
• Interact with vendors, maintain relationships, and follow up on outstanding project steps.
• Prepare and update weekly status reports for management.
• Report critical issues to management for timely resolution.

Accountabilities and Impact

• Responsible for placing purchase orders with international and local suppliers.
• Ensures parts availability fulfillment and on-time order placement to suppliers.
• Manages timely follow-up with suppliers and evaluates their performance.
• Ensures timely payments to suppliers.
• Directly impacts parts stock availability and indirectly influences customer satisfaction.
• Plays a crucial strategic role in tracking orders, expediting deliveries, and analyzing PO data for effective transportation.
• Develops and monitors the team, including succession planning within the department.

Qualifications and Requirements

• 5-10 years of experience in a relevant field.
• Demonstrated ability to manage purchase orders and supplier relationships.
• Experience with order tracking systems and financial follow-ups (LC/payments).
• Strong leadership skills to integrate and manage procurement teams and suppliers.
• Ability to evaluate supplier performance and ensure timely submissions.
• Proficiency in maintaining a 99% service rate with reliable supply.

Work Environment

This is a full-time position based in Makkah, Saudi Arabia. The role involves working within a dynamic environment that requires coordination with various internal departments and external suppliers to maintain efficient supply chain operations.