Administrator

About Jacobs

Jacobs is dedicated to addressing critical global challenges to foster thriving cities, resilient environments, and advancements in various sectors. The company focuses on transforming abstract concepts into tangible realities that contribute positively to the world.

Role Overview

The Contract Administrator will support the effective administration, monitoring, reporting, and closeout of contracts within the Roads project portfolio in Neom, Al Jawf. This full-time role requires strong capabilities in contract management, data analysis, reporting, and document control to ensure all contract information is accurately maintained across enterprise systems such as Unifier, SharePoint, and other contract management platforms. The position will provide commercial support to management through executive reports, presentations, and contract performance dashboards, ensuring compliance with contractual obligations and governance requirements.

Key Responsibilities

• Administer contracts from award through to closeout, monitoring performance, deliverables, milestones, and contractual obligations.
• Support the preparation, review, and tracking of contract variations, claims, extensions of time (EOTs), and final account settlements.
• Ensure compliance with contract administration procedures, governance requirements, and applicable policies.
• Prepare and manage Commercial Review reports and presentations for Chief Projects Officer (CPO) reviews.
• Develop and maintain presentations for Technical Working Group (TWG) meetings and management reviews.
• Produce contract status reports, dashboards, progress updates, and portfolio performance reports.
• Analyze contract data and prepare management reports highlighting risks, issues, opportunities, and key performance indicators.
• Manage and maintain the Master Contract Tracker, ensuring accurate and timely updates of contract values, Purchase Orders, Invoices, Variation Orders (VOs), Claims, Extension of Time records, and closeout status.
• Perform contract data collection and validation across multiple platforms and databases, ensuring consistency between FFC records and Unifier.
• Monitor contracts approaching completion and closeout, tracking requirements, outstanding deliverables, final accounts, warranties, and securities.
• Coordinate with project teams and stakeholders for timely contract closure and prepare closeout status reports.
• Ensure accurate filing, record keeping, and document control within Oracle Unifier, SharePoint, Aconex (where applicable), and other contract management systems.
• Support audits by ensuring contract documentation is complete, accurate, and readily accessible.

Required Experience and Qualifications

• Minimum of 5-8 years of experience in contract administration, commercial management, or project controls within infrastructure, construction, engineering, or major projects.
• Demonstrated experience managing contract data and reporting across multiple enterprise systems.
• Proven experience in preparing executive-level reports and presentations.
• Experience supporting contract closeout activities and final account settlements.

Work Environment and Location

This is a full-time position based in Neom, Al Jawf, offering an opportunity to contribute to significant infrastructure projects within a global organization.