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Join H&P as an Administrative Assistant

At H&P, our people are our strength. We are looking for an Administrative Assistant to provide essential administrative support, ensuring the efficient operation of our office. This role involves assisting the Administrative Manager and various office employees through a variety of organizational and communication tasks.

Responsibilities:

• Arrange travel and accommodations for rotators and visitors.
• Produce and distribute correspondence memos and letters.
• Order front office supplies and maintain inventory.
• Keep updated records of office expenses and costs.
• Perform clerical duties such as filing and photocopying.
• Assist colleagues with administrative tasks.
• Greet and welcome guests upon their arrival.
• Direct visitors to the appropriate person and office.
• Manage incoming phone calls and ensure they are screened and forwarded appropriately.
• Maintain a tidy and presentable reception area.
• Provide accurate information in-person and via phone/email.
• Maintain office security by adhering to safety procedures.
• Update calendars and schedule meetings.
• Oversee the janitorial staff.

Knowledge, Skills and Abilities:
To perform the duties of this position successfully, the following qualifications are required:

• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficiency in MS Office.
• High school diploma or equivalent; college degree preferred.

Working Relationships:
This position requires regular contact with all levels of employees and management, as well as external contact with outside services, vendors, clients, and visitors.

Thank you for your interest in joining our team!