Administrative Assistant📣 Job Ad

Join our team as an Administrative Assistant!
We are looking for a detail-oriented individual to support our real estate development work. In this role, you will be overseeing contracts, licenses, government requirements, and ensuring that our facilities support our core operations and contribute to our strategic objectives.

Responsibilities:

• Develop and implement a facility management program including preventative maintenance and life-cycle requirements.
• Conduct and document regular facility inspections.
• Ensure compliance with health and safety standards and industry codes.
• Supervise and follow-up on contracts, licenses, government requirements, rent payments, and real estate development.
• Obtain quotes and tenders from vendors and suppliers.
• Calculate and compare costs for goods and services to maximize cost-effectiveness.
• Negotiate contracts to optimize delivery and cost-saving.
• Coordinate and monitor the activities of contract suppliers.
• Manage contractor and vendor relationships.
• Manage and review service contracts to ensure facility management needs are being met.
• Verify payment and invoicing match contract pricing.
• Generate and present regular reports and reviews of facility-related budgets, finances, and contracts.
• Develop and implement cost reduction initiatives.
• Oversee environmental health and safety.
• Provide prompt responses to requests and issues from facility occupants.

Join H&P as an Administrative Assistant

At H&P, our people are our strength. We are looking for an Administrative Assistant to provide essential administrative support, ensuring the efficient operation of our office. This role involves assisting the Administrative Manager and various office employees through a variety of organizational and communication tasks.

Responsibilities:

• Arrange travel and accommodations for rotators and visitors.
• Produce and distribute correspondence memos and letters.
• Order front office supplies and maintain inventory.
• Keep updated records of office expenses and costs.
• Perform clerical duties such as filing and photocopying.
• Assist colleagues with administrative tasks.
• Greet and welcome guests upon their arrival.
• Direct visitors to the appropriate person and office.
• Manage incoming phone calls and ensure they are screened and forwarded appropriately.
• Maintain a tidy and presentable reception area.
• Provide accurate information in-person and via phone/email.
• Maintain office security by adhering to safety procedures.
• Update calendars and schedule meetings.
• Oversee the janitorial staff.

Knowledge, Skills and Abilities:
To perform the duties of this position successfully, the following qualifications are required:

• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficiency in MS Office.
• High school diploma or equivalent; college degree preferred.

Working Relationships:
This position requires regular contact with all levels of employees and management, as well as external contact with outside services, vendors, clients, and visitors.

Thank you for your interest in joining our team!

Join our team as an Administrative Assistant!
We are looking for a detail-oriented individual to support our real estate development work. In this role, you will be overseeing contracts, licenses, government requirements, and ensuring that our facilities support our core operations and contribute to our strategic objectives.

Responsibilities:

• Develop and implement a facility management program including preventative maintenance and life-cycle requirements.
• Conduct and document regular facility inspections.
• Ensure compliance with health and safety standards and industry codes.
• Supervise and follow-up on contracts, licenses, government requirements, rent payments, and real estate development.
• Obtain quotes and tenders from vendors and suppliers.
• Calculate and compare costs for goods and services to maximize cost-effectiveness.
• Negotiate contracts to optimize delivery and cost-saving.
• Coordinate and monitor the activities of contract suppliers.
• Manage contractor and vendor relationships.
• Manage and review service contracts to ensure facility management needs are being met.
• Verify payment and invoicing match contract pricing.
• Generate and present regular reports and reviews of facility-related budgets, finances, and contracts.
• Develop and implement cost reduction initiatives.
• Oversee environmental health and safety.
• Provide prompt responses to requests and issues from facility occupants.