Administrative assistant Jobs in Al khobar

Join the Team at Worley!
Worley is a global professional services company of energy, chemicals and resources experts. We partner with our customers to deliver projects and create value over the lifecycle of their assets. As we strive towards sustainable energy sources, we invite you to be part of a team that is taking bold steps into the future.

Position Summary
We are currently seeking an Administrative Assistant II to join our team in Al Khobar, Eastern, Saudi Arabia. This role is crucial for ensuring the smooth operation of our office management and is ideal for a highly organized candidate with strong communication skills.

Primary Responsibilities:

• Plan, prepare, schedule, and file documents related to field projects, clients, or other in-house departments.
• Supervise personnel in the benefits department and secretarial staff.
• Coordinate clerical support staff and manage the relocation of field staff to remote site locations.
• Handle management of staff timesheets, expenses, and travel programs.
• Organize contract files, edit and maintain financial reports, and oversee accounts payable and receivable.
• Assist in preparation for conferences, meetings, and domestic travel accommodations.

Qualifications:

• Bachelor's Degree.
• Excellent oral and written communication skills.
• Advanced MS Office skills (Word, Excel, PowerPoint) preferred.

Why Join Us?
At Worley, we are committed to building a diverse and inclusive workplace where everyone feels they belong. We provide equal employment opportunities to all applicants and employees. Our culture is shaped by the values of connection, belonging, and innovation.

We look forward to welcoming you to our team where you can expect a supportive environment and opportunities for professional growth.

Join PGP Energies as a Receptionist and Administration!
We are proud to be one of the leading firms in the oil & energy sector, and we’re currently expanding our team. We are looking for a Receptionist and Administrator who is organized, proactive, and ready to grow within a dynamic work environment.

Key Responsibilities:

• Greet and assist visitors, manage incoming calls, and provide general administrative support to ensure smooth office operations.
• Schedule meetings, appointments, and maintain office calendars.
• Perform day-to-day administrative duties including filing, typing, copying, scanning, and binding of documents.
• Manage office supplies inventory – monitor stock levels, place orders, and follow up on deliveries.
• Maintain petty cash and ensure proper documentation of all transactions.
• Enter data into ERP systems and maintain accurate and up-to-date records.
• Prepare letters, memos, presentations, and reports as required.
• Assist in HR and admin-related tasks such as maintaining employee records, coordinating onboarding formalities, and updating attendance registers.
• Coordinate with vendors, service providers, and maintenance teams for office facilities management.
• Handle travel arrangements, hotel bookings, and transport coordination for staff when required.
• Support internal teams by coordinating across departments to ensure timely completion of administrative and operational tasks.
• Ensure the reception area and common office areas are clean, professional, and well maintained.
• Contribute to the team’s efficiency and effectiveness through strong communication and organizational skills.

Qualifications & Skills:

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• 2–3 years of experience in a similar administrative or front office role with Good ERP knowledge may also apply.
• Proficient in MS Office (Word, Excel, Outlook).
• Experience with ERP systems or willingness to learn.
• Basic knowledge of office equipment (printers, scanners, PBX systems).
• Excellent verbal and written communication skills.
• Strong time management, multitasking, and organizational abilities.
• Professional appearance and demeanor.
• High level of integrity and attention to detail.
• Ability to handle confidential information with discretion.