Administrative assistant Jobs in Al khobar

Job Summary:
The Receptionist will act as the first point of contact for employees or clients and be responsible for facility management and maintenance.
Responsibilities/Accountability & Authority:

• Greet clients and visitors with a positive, helpful attitude.
• Assist clients in finding their way around the office.
• Help maintain workplace security by issuing, checking, and collecting badges as necessary and maintain visitor logs.
• Answer, screen and forward phone calls.
• Sort and distribute mail and handle parcel shipments.
• Assist with a variety of administrative tasks including copying, faxing, taking notes, and booking travel plans.
• Order, maintain and distribute office supplies.
• Schedule appointments and maintain conference rooms reservation log.
• Maintain facility seating charts and office assignments.
• Develop and maintain relationships with vendors, contractors, and service providers to ensure quality services and competitive pricing.
• Inspect facility and coordinate with HSE personnel to meet safety regulations and running routine safety inspections.
• Conduct regular inspections to identify and address maintenance issues, safety hazards, and compliance requirements.
• Oversee the coordination of facility services, such as cleaning, security, waste management, and other office manager duties.
• Develop and implement effective facility management strategies, policies, and procedures.

Behavioral Skills/Competences & Required:

• Time management skills.
• Attention to details with strong administrative skills.
• Positive attitude with good communication skills.
• Strong organizational skills.
• Flexibility to move between activities and duties quickly if priorities change.

Experience/Education/Skill-set Required:

• Bachelor’s Degree/equivalent education required.
• 3 years of administrative assistant experience.
• Communication skills, proficient in English (verbal and written).
• Reporting skills.
• Administrative writing skills.
• Microsoft Office skills.
• Professionalism.
• Problem-solving.
• Verbal communication.

Join Ashraq Development Company as an Administrative Assistant!
We are seeking a highly organized and motivated individual to provide high-level administrative support to our executives. If you thrive in a dynamic environment and are committed to excellence, this is the opportunity for you.

Key Responsibilities:

• Assist executives with daily tasks, manage schedules, and coordinate meetings.
• Handle incoming and outgoing communications, screen calls, draft emails, and prioritize messages.
• Plan, organize, and coordinate meetings, prepare agendas, and take minutes.
• Prepare, edit, and proofread reports and presentations for internal and external distribution.
• Handle sensitive information discreetly and ensure data privacy compliance.
• Conduct research, compile data, and create summaries or reports as needed.
• Maintain organized electronic and paper files and assist with documentation retention.
• Act as a liaison between executives and internal or external stakeholders.

Qualifications:
- Diploma or an associate degree in Business Administration.
- Minimum 2 years of experience in a similar role.

About Ashraq Development Company:
Ashraq is committed to fostering economic growth and development in the Eastern Province through innovative partnerships with private sector organizations. We value integrity and aim for sustainable community growth through our various projects.