Administrative assistant Jobs in Al khobar

• Customer Service:
  • Welcome visitors and direct them to appropriate staff.
  • Register walk-in and call-in students on IDP’s CRM system.
  • Answer and redirect incoming calls.
  • Monitor the office email account and distribute messages as needed.
• Operations Support:
  • Assist counselors in university applications.
  • Respond to student queries via phone or WhatsApp.
  • Help plan and prepare meetings and conferences.
  • Prepare marketing materials for events.
• Administration:
  • Maintain updated copies of procedures and templates.
  • Arrange outgoing courier and mail pickups.
  • Assist with administrative tasks as directed.

• Assist in project planning, scheduling, and documentation.
• Maintain project files, reports, and correspondence.
• Coordinate meetings, prepare minutes, and track action items.
• Support project managers with budgeting and progress reporting.
• Ensure compliance with company procedures and project standards.

• Bachelor’s degree in Business Administration, Project Management, or related field.
• Experience in project or administrative support.
• Strong organizational and communication skills.
• Proficient in MS Office and project management tools.

• Provide clerical and administrative support to the team.
• Maintain schedules and manage correspondence.
• Organize and coordinate meetings.
• Handle phone communication with professionalism.
• Ensure excellent customer service.
• Offer executive-level administrative assistance when necessary.

• Proficiency in Administrative Assistance and Clerical Skills.
• Strong skills in Executive Administrative Assistance.
• Excellent Communication and Phone Etiquette.
• Attention to detail, and strong organizational abilities.
• Competency in office software and tools (*, Microsoft Office Suite).
• Proven ability to manage multiple tasks and prioritize effectively.
• Prior experience in a similar role is a plus.
• High school diploma or equivalent; additional certification in office administration is an advantage.

• Bachelor’s degree in Business Administration, Office Management, or a related field.

• At least 1 year of experience in administrative support, preferably within healthcare or dental clinics.

• Provide administrative and clerical support to ensure efficient daily operations of the branch.
• Assist in coordinating between reception, medical, and nursing departments to maintain smooth workflow.
• Organize schedules, appointments, and meetings, and prepare related reports and documentation.
• Support the implementation of clinic programs and services by maintaining accurate records and follow-ups.
• Assist in monitoring clinic performance and preparing periodic reports for management review.
• Maintain communication with clients to ensure excellent service and support the enhancement of client satisfaction.
• Ensure proper application of office procedures, quality standards, and compliance with policies.
• Manage filing systems, documentation, and correspondence efficiently (both electronic and paper-based).
• Provide direct support to the branch manager and team in handling day-to-day administrative tasks.
• Ability to multitask, work under pressure, and maintain a high level of professionalism.

• Coordinating schedules and maintaining records.
• Supporting communication within the team through a centralized administrative hub.
• Efficiently handling multiple administrative transactions.
• Ensuring smooth workflow within various departments.

• At least 5 years of experience in administration.
• Fluency in both Arabic and English.
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time management skills.
• Professional demeanor and strong interpersonal communication skills.
• Ability to work independently and as part of a team.

Job Title: Administrative Assistant
Job Objective:

To provide administrative and technical support to management and the team, and to contribute to organizing daily workflow and ensuring the effectiveness of office operations.

Duties and Responsibilities:

Managing postal and electronic correspondence and responding to general inquiries.

Organizing appointments and meetings and scheduling important appointments for management.

Preparing and writing reports and official correspondence.

Saving and organizing files, administrative records, and official documents.

Handling the phone and reception and directing calls and visitors.

Following up on office requests and purchases and administrative supplies.

Providing support in organizing internal and external events and meetings.

Assisting in preparing schedules and performance reports.

Executing any other administrative tasks assigned by management.

Qualifications and Skills:

High school diploma or bachelor's degree in business administration or a related field (preferred).

Previous experience in management or office-related fields.

Organizational skills and efficient time management.

Ability to work with Microsoft Office programs (Word, Excel, PowerPoint, Outlook).

Strong written and verbal communication skills.

Commitment to professionalism, accuracy, and confidentiality at work.

Personal Attributes:

Ability to work within a team.

Flexibility in handling multiple tasks.

Initiative and effective problem-solving.

Attention to detail and accuracy.