Administrative assistant Jobs in Al khobar

• Bachelor’s degree in Business Administration, Office Management, or a related field.

• At least 1 year of experience in administrative support, preferably within healthcare or dental clinics.

• Provide administrative and clerical support to ensure efficient daily operations of the branch.
• Assist in coordinating between reception, medical, and nursing departments to maintain smooth workflow.
• Organize schedules, appointments, and meetings, and prepare related reports and documentation.
• Support the implementation of clinic programs and services by maintaining accurate records and follow-ups.
• Assist in monitoring clinic performance and preparing periodic reports for management review.
• Maintain communication with clients to ensure excellent service and support the enhancement of client satisfaction.
• Ensure proper application of office procedures, quality standards, and compliance with policies.
• Manage filing systems, documentation, and correspondence efficiently (both electronic and paper-based).
• Provide direct support to the branch manager and team in handling day-to-day administrative tasks.
• Ability to multitask, work under pressure, and maintain a high level of professionalism.

Job Title: Administrative Assistant
Job Objective:

To provide administrative and technical support to management and the team, and to contribute to organizing daily workflow and ensuring the effectiveness of office operations.

Duties and Responsibilities:

Managing postal and electronic correspondence and responding to general inquiries.

Organizing appointments and meetings and scheduling important appointments for management.

Preparing and writing reports and official correspondence.

Saving and organizing files, administrative records, and official documents.

Handling the phone and reception and directing calls and visitors.

Following up on office requests and purchases and administrative supplies.

Providing support in organizing internal and external events and meetings.

Assisting in preparing schedules and performance reports.

Executing any other administrative tasks assigned by management.

Qualifications and Skills:

High school diploma or bachelor's degree in business administration or a related field (preferred).

Previous experience in management or office-related fields.

Organizational skills and efficient time management.

Ability to work with Microsoft Office programs (Word, Excel, PowerPoint, Outlook).

Strong written and verbal communication skills.

Commitment to professionalism, accuracy, and confidentiality at work.

Personal Attributes:

Ability to work within a team.

Flexibility in handling multiple tasks.

Initiative and effective problem-solving.

Attention to detail and accuracy.

• Plan, prepare, schedule, and file documents related to field projects, clients, or other in-house departments.
• Supervise personnel in the benefits department and secretarial staff.
• Coordinate clerical support staff and manage the relocation of field staff to remote site locations.
• Handle management of staff timesheets, expenses, and travel programs.
• Organize contract files, edit and maintain financial reports, and oversee accounts payable and receivable.
• Assist in preparation for conferences, meetings, and domestic travel accommodations.

• Bachelor's Degree.
• Excellent oral and written communication skills.
• Advanced MS Office skills (Word, Excel, PowerPoint) preferred.