Administrative assistant Jobs in Al khobar

A Well Known fitout and contracting company looking for a professional active administration assistant.

Role Description

This is a full-time on-site role for an Administrative Assistant located in Khobar. The Administrative Assistant will be responsible for managing day-to-day clerical tasks, providing administrative support, maintaining effective phone etiquette, and assisting executive staff as needed. This role also involves coordinating schedules, organizing meetings, and handling various administrative duties to maintain office efficiency.

Qualifications

• Administrative Assistance and Clerical Skills

Phone Etiquette and Communication skills

Executive Administrative Assistance experience

Proficiency in office software (*, Microsoft Office Suite)

Excellent organizational and time management skills

Strong attention to detail and accuracy

Ability to work independently and as part of a team

High school diploma or equivalent; further education in office administration is a plus

English language is must (speaking-writing)

• Assist in scheduling appointments and managing calendars.
• Maintain office supplies and prepare correspondence.
• Coordinate with different teams to ensure efficient operations.
• Provide exceptional support to the management team.

• Strong organizational skills and attention to detail.
• Excellent communication skills.
• Ability to work in a fast-paced environment.
• Previous experience in an administrative role is a plus.

• Assist executives with daily tasks, manage schedules, and coordinate meetings.
• Handle incoming and outgoing communications, screen calls, draft emails, and prioritize messages.
• Plan, organize, and coordinate meetings, prepare agendas, and take minutes.
• Prepare, edit, and proofread reports and presentations for internal and external distribution.
• Handle sensitive information discreetly and ensure data privacy compliance.
• Conduct research, compile data, and create summaries or reports as needed.
• Maintain organized electronic and paper files and assist with documentation retention.
• Act as a liaison between executives and internal or external stakeholders.

• Implement administrative instructions and follow up on the decisions of the direct manager.
• Open and sort mail and distribute it to the relevant parties.
• Complete office work, and respond to inquiries and phone calls.
• Organize meetings and record their minutes.

• Bachelor's degree in Business Administration or Executive Secretarial.
• At least two years of practical experience.
• Fluency in Arabic and English.