Administrative assistant Jobs With No Experience in Saudi Arabia

• Handle client communication and follow-up for trip bookings and itinerary planning.
• Provide administrative support by preparing reports, presentations, and internal documents.
• Manage and update content on social media platforms to elevate brand visibility.
• Coordinate with operations for seamless travel scheduling and support.
• Maintain accurate records of reservations, client feedback, and reports.

• Saudi nationality (mandatory).
• Fluent in spoken and written English.
• Proficient in Microsoft Office Suite: Word, Excel, PowerPoint.
• Excellent organizational and multitasking skills.
• Experience in customer service or administrative support is preferred.
• Interest or experience in the travel and luxury service industry is an advantage.

• Handle client communication and follow-up for trip bookings and itinerary planning.
• Provide administrative support by preparing reports, presentations, and internal documents.
• Manage and update content on social media platforms to elevate brand visibility.
• Coordinate with operations for seamless travel scheduling and support.
• Maintain accurate records of reservations, client feedback, and reports.

• Saudi nationality (mandatory).
• Fluent in spoken and written English.
• Proficient in Microsoft Office Suite: Word, Excel, PowerPoint.
• Excellent organizational and multitasking skills.
• Experience in customer service or administrative support is preferred.
• Interest or experience in the travel and luxury service industry is an advantage.

• Manage ERP system tasks, preferably with SAP knowledge, especially in Materials Management.
• Utilize document control platforms like Aconex.
• Process Saudi Aramco ID and understanding of related systems.
• Prepare Services Purchase Requests, Materials Requisitions, etc.
• Coordinate meetings and documentation management.
• Participate in team event planning.

• Proficiency in Microsoft Office (Word, PowerPoint, Excel).
• Experience in SharePoint management is an advantage.
• Valid driver's license in Saudi Arabia is a plus.

• Manage correspondence including emails, phone calls, and letters.
• Organize schedules, appointments, and meetings.
• Prepare and edit documents using Microsoft Office and Google Workspace.
• Perform data entry and maintain filing systems.
• Assist with office tasks like ordering supplies and managing invoices.
• Act as a liaison between departments and clients.
• Handle confidential information discretely.

• Exceptional English proficiency.
• Strong computer skills, including MS Office.
• Ability to prioritize tasks and meet deadlines.
• Excellent organizational skills.

• Fluency in Arabic.
• Prior experience in an administrative role.
• Familiarity with office equipment.

• Attention to detail.
• Problem-solving mindset.
• Professional communication skills.
• Adaptability in a dynamic work environment.

• Provide high-level administrative support to executives and management.
• Organize and coordinate meetings, appointments, and travel arrangements.
• Manage correspondence and communication on behalf of executives.
• Assist in preparing reports and presentations.

• Proven experience in administrative roles or similar positions.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.

• Assist the Project Director, Project Managers, and Site Engineers with multifaceted support.
• Coordinate with JIGPC entities to ensure project activities are executed according to schedule.
• Prepare Services PR, Material Requisitions, and maintain material codes.
• Process routine documents including timesheets, travel requests, and leave requests.
• Coordinate security liaison for gate passes and staff IDs.
• Arrange site or online meetings as requested.
• Participate in team event planning.
• Occasionally escort visitors and VIPs on site visits.

• Experience with ERP systems like SAP and document control platforms.
• Knowledge in Absher and Muqeem platforms is desirable.
• Proficiency in Microsoft Office Suite such as Word, PowerPoint, and Excel.
• Background in Sharepoint management is a plus.
• Ability to drive a vehicle in Saudi Arabia is advantageous.

• Location: Jeddah
• Nationality: Saudi
• Condition: Must not be currently registered on the workforce

Are you an organized person with the ability to manage multiple tasks? We are looking for an administrative assistant to ensure the smooth operation and support our team.

Job Responsibilities:

• Providing administrative support to management and other teams.
• Coordinating meetings, preparing agendas, and recording minutes.
• Maintaining accurate records of documents and procedures.
• Assisting in planning, monitoring, and preparing reports on project progress.
• Managing schedules, communications, and other administrative tasks.

Requirements:

• Basic experience in administrative support or project management.
• Strong organizational and communication skills.
• Familiarity with the basics of Microsoft Office (Word) and Google Sheets.
• Readiness to learn and develop.

What We Offer:

• Flexibility in working hours (part-time or full-time).
• Base salary
• A supportive and friendly team environment

• Engage in conversations in both Arabic and English with chatbots to assess their progress.
• Create novel conversations to enhance chatbot responses.
• Research and fact-check AI responses to ensure high-quality output.
• Compare performance across different AI models.

• Full-time or part-time remote position.
• Flexible project selection and scheduling.
• Hourly pay starting at $25+ USD, with bonuses for high-quality work.

• Fluency in Arabic and English.
• Completed or ongoing bachelor’s degree.
• Excellent writing and grammar skills.
• Strong research and fact-checking abilities.

Administrative assistant is required to work at a company office, possessing organizational skills and the ability to communicate effectively with various administrative levels. The candidate must hold a university degree in business administration or equivalent, with at least two years of experience in a similar field.

Main tasks:

• Organizing and managing appointments, meetings, and work schedules

• Preparing and coordinating reports and administrative correspondence

• Following up on administrative transactions and documenting files

• Coordinating with various departments and facilitating workflow

• Managing phone calls and email

• Assisting in organizing events and meetings

• Storing and archiving documents and files in an organized manner

• Issuing Cards: Follow up on the issuance and renewal of work cards and ensure the accuracy of information.
• Communication with Employees: Update employee information, meet their needs, and book flight tickets.
• Maintenance: Follow up on the regular maintenance of facilities and equipment related to labor.
• Worker Housing: Manage worker housing and ensure the comfort and safety of the living environment.

• Bachelor's degree in Human Resources
• Bachelor's degree in Business Administration
• Bachelor's degree in Management Information Systems
• Bachelor's degree in Executive Secretarial

• Implement administrative instructions issued by the direct supervisor.
• Open, sort, and distribute physical and electronic mail.
• Complete printing tasks and respond to inquiries and phone calls.
• Organize meetings of the direct supervisor and record their minutes.

• Bachelor's degree in Arabic Language, Business Administration, Management Information Systems, Marketing, Executive Secretarial.
• Performance management skills, public interaction, dealing with the public, and online promotion.

• Flexible working hours.