Secretary Jobs in Saudi Arabia

Join Alghad College for Applied Medical Sciences as a Librarian!
Alghad College is a leading educational institution in Saudi Arabia established to meet the growing need for qualified national professionals in the health sector. With campuses in major cities, we offer bachelor's degree programs in applied medical sciences accredited by the Ministry of Education.

Job Nature:
Full-time administrative role (48 hours weekly).

Job Responsibilities:

• Activate the use of the Saudi digital library databases.
• Propose amendments to library management guidelines.
• Identify the college’s needs for references, books, periodicals, and other learning resources in coordination with academic departments.
• Manage and continuously update library systems.
• Archive audio-visual learning resources and organize their storage.
• Prepare a monthly bulletin on references and new acquisitions.
• Ensure essential provisions to protect library contents.
• Organize internal and external borrowing processes.
• Coordinate with academic departments on new references and knowledge sources.
• Conduct training sessions for faculty and students on library usage.
• Gather feedback from students and faculty on library services.
• Propose activities that can be digitalized.

Qualifications:

• Bachelor’s degree in Library Science/Information Science.
• A minimum of two years of experience in the field.
• Graduates should have studied full-time.
• Passing a scientific test and personal interview is required.

Application Process:
Interested candidates can apply through the college's website from December 1, 2025, to December 3, 2025. Your salary and benefits will be determined based on the job offer upon passing the interview.

We provide leadership job opportunities at the Tadawi Medical Group. If you are looking for a professional work environment that supports development and growth, we invite you to apply now! Job vacancies: Administrative Manager General requirements: A bachelor's degree in a relevant field. At least 3 years of experience in the same field. Excellent leadership and communication skills. Proficiency in using administrative systems. Ability to work under pressure and make decisions. Mastery of the English language, both spoken and written. Preference for Saudis. Requirements: Administrative Manager: Experience in managing operations and procedures. High skills in supervision and report preparation. Ability to develop and improve workflow. To apply: Please send your CV to: h@********************. Please write the job title in the subject line.

Join the Celiac Society!
The Celiac Society announces the availability of jobs for both genders in various fields of management, marketing, and media. If you are looking for a job opportunity in a dynamic environment that contributes to community development, this is the right place for you.

Available specializations:

• Medical secretariat

Work locations:

• Riyadh
• Mecca
• Medina
• Qassim
• Eastern Province
• Jeddah
• Tabuk
• Hail
• Jazan
• Najran
• Al Bahah

If you are interested in applying for one of these jobs, please contact us.

A male or female employee is required in Al-Bahah. Experience in processing public and governmental services, such as: Transfer of sponsorship, Baladi, Renewal, Qiwa, Najiz, and other governmental and public transactions. Work location: Al-Bahah city, Al-Hawiya neighborhood, near the passports office. Nature of work: Office work (service office). Working hours: 9 hours daily + 1 hour break, from 8 AM to 5 PM. Salary: 5,000 riyals. For those with high experience and efficiency, please contact.

Join Our Team as an Office Manager!
Are you ready to play a crucial role in a dynamic legal environment? AlZubaidi & CO Lawyers & Consultants, based in Jubail, is seeking an experienced Office Manager to enhance our operations and provide exceptional service to our clients.

About Us:
AlZubaidi & CO is a reputable law and legal consulting firm, specializing in engineering, construction, logistical transportation, oil and gas, financial, and insurance sectors. We are committed to excellence and contributing to the Kingdom's Vision 2030.

Role Responsibilities:

• Perform clerical tasks and provide company secretarial work.
• Communicate effectively with clients and ensure their needs are met.
• Assist in executive administrative tasks and enhance customer service delivery.

Qualifications:

• Strong clerical and organizational skills.
• Excellent communication and customer service abilities.
• Minimum 5 years of experience in the Saudi market.
• Proficiency in legal terminology is a plus.
• Bachelor's degree in Law or a related field.

Join us at AlZubaidi & CO, where your skills will drive our commitment to legal excellence and client success.

Join the Al-Khater Group as a Human Resources Coordination Assistant!
We are looking for creative and experienced employees to join our team in Jubail. We offer an inspiring and exceptional work environment with opportunities for professional development.

Responsibilities:

• Coordinating all human resources activities within the company.
• Working to improve related procedures and policies.
• Ensuring the effective implementation of human resources strategies.

Requirements:

• At least 5 years of experience in the same field.
• Fluency in English.
• Educational qualification: Secondary school or higher.

If you are interested in this opportunity, please send your CV via email.

Join Penspen as a Secretary!

Penspen is a prominent energy services company with over 70 years of expertise in providing engineering, project management, asset management, and integrity services to the global energy sector. Established in the UK in 1954, Penspen has expanded to employ nearly 1,000 professionals in major offices, including locations in London, Mexico, Colombia, Houston, and Abu Dhabi, Saudi Arabia.

Position Overview:
We are looking for a qualified Secretary to join our team in Al Khafji. The ideal candidate will possess strong organizational skills and have extensive experience in office administration.

Key Responsibilities:
- Manage filing systems and ensure efficient office administration.
- Support with various secretarial tasks as required.
- Coordinate and facilitate communications and scheduling.

Qualifications:
- High school education.
- Minimum of 5 years experience in secretarial activities, office administration, and management.

If you meet these qualifications and are interested, we encourage you to apply!

Join Our Team!
We are seeking a highly organized and proactive Secretary to join our team in Alkharj City, Riyadh Region. The ideal candidate will play a crucial role in providing administrative support to ensure the smooth operation of our office.

Key Responsibilities:

• Manage and organize schedules, appointments, and meetings for the team.
• Prepare and maintain accurate records, reports, and documentation.
• Handle correspondence, including emails and phone calls, efficiently and professionally.
• Assist in the preparation of presentations and other office materials.
• Coordinate office activities and events to promote a positive work environment.
• Maintain office supplies and inventory, ensuring availability as needed.
• Perform various administrative tasks as assigned by management.

Qualifications:

• Proven experience as a secretary or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• High school diploma; additional qualifications as a personal assistant or secretary are a plus.

If you are a dedicated professional looking to contribute to a dynamic team in Alkharg City, we encourage you to apply and join us in achieving our goals.

Join Our Team as an Administrative Affairs Specialist!

***** Clinic is seeking an organized and proactive Administrative Affairs Specialist to support office operations and administrative workflows. We are dedicated to providing the highest levels of dental care, and we believe that a healthy smile starts with comprehensive care. As part of our team, you will help ensure that our operations run smoothly.

Key Responsibilities:

• Coordinate office operations, logistics, and administrative support activities.
• Manage incoming and outgoing correspondence, documentation, and filing.
• Oversee office supplies, procurement requests, and vendor coordination.
• Support management and staff with administrative tasks and meeting arrangements.
• Ensure compliance with internal administrative procedures and guidelines.
• Assist in preparing administrative reports and records.
• Maintain a well-organized and efficient office environment.

Qualifications:

• Bachelor’s degree in Business Administration or related field.
• Strong organizational and coordination skills.
• Excellent communication and problem-solving abilities.
• Proficiency in Microsoft Office Suite.
• Previous experience in administrative affairs is preferred.

Become a part of our qualified medical team that ensures a safe and reliable treatment experience that meets the highest standards of quality and care.

Join Our Team!
Kanef Real Estate Company in Buraydah is looking for aspiring professionals to fill several positions.

Available Positions:

• Executive Secretary

We provide a professional and stimulating work environment. We welcome all enthusiastic applicants to join our team.

To apply and for more details, please follow the attached link.

Join Siemens Energy as an Executive Assistant to the CFO in KSA!
In this pivotal role, you will be instrumental in streamlining operations and enhancing communication within the CFO's office. The role requires a proactive and professional individual capable of managing multiple responsibilities with exceptional attention to detail.

Your Responsibilities:

• Provide comprehensive executive support to the CFO, coordinating meetings and engagements.
• Serve as the primary point of contact for the CFO's office with stakeholders including senior executives and government entities.
• Manage complex calendars and travel arrangements ensuring all logistics are precise and effective.
• Prepare and review presentations, reports, and necessary documentation to support executive functions.
• Maintain high standards of communication and correspondence from the CFO's office.
• Assist in onboarding new team members smoothly.
• Provide additional administrative support as required, ensuring organized records and supplies.

Your Qualifications:
We are looking for candidates with:

• A Bachelor’s degree or equivalent qualification from a reputable institution.
• At least 7 years of experience in supporting senior executives in a corporate environment.
• Exceptional organizational and time-management skills with the ability to work under pressure.
• Advanced proficiency in Microsoft Office Suite; knowledge of SAP is a plus.
• Fluency in English; knowledge of Arabic and/or German is an asset.

About Siemens Energy:
Siemens Energy is a global leader in energy technology with ~100,000 employees in more than 90 countries, focused on developing sustainable and reliable energy systems. Join us in our commitment to innovation and sustainable energy solutions.

Join Us as an HR Coordinator
At the First Vignette Collection in the Kingdom of Saudi Arabia (Carlton Al Moaibed Hotel), we are seeking an enthusiastic and organized HR Coordinator to join our team. This is an excellent opportunity for a motivated individual to launch their career in hospitality Human Resources. We are looking for potential and passion—someone ready to learn, support our daily operations, and help foster a positive, supportive work environment for our colleagues.

Responsibilities:

• Recruitment Support: Assist with the recruitment process by posting job ads, screening resumes, scheduling interviews, and communicating with candidates.
• Onboarding & Orientation: Coordinate the onboarding process for new hires, including preparing welcome packs and facilitating orientation sessions.
• Employee Records: Maintain up-to-date and accurate digital and physical personnel files.
• Government Relations Support: Assist with visa processing and medical requirements.
• Employee Relations: Act as a friendly point of contact for employee inquiries.
• Administrative Duties: Prepare HR reports and manage time and attendance tracking.
• Employee Engagement: Assist in organizing staff events and programs.
• Policy Compliance: Learn and apply Saudi Labor Law and IHG corporate policies.

Requirements:

• Education: A Diploma or Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Experience: Fresh graduates are encouraged to apply.
• Knowledge: Basic understanding of HR principles; familiarity with Saudi Labor Law is a plus.
• Technical Skills: Proficiency in MS Office and a willingness to learn HRIS software.
• Organization: Strong organizational skills and attention to detail.
• Communication: Excellent communication skills in English; fluency in Arabic is highly advantageous.
• Attributes: High level of integrity and able to handle confidential information.
• Interpersonal: A 'people-person' attitude with the ability to build trust and rapport with colleagues.

What You Can Expect from Us:
We offer a competitive salary and comprehensive benefits designed to help you live your best work life. Our mission is to create an inclusive environment where everyone feels welcome and valued.

Join Our Team as an Admin Manager!
At Saudi Industrial Gas Company, we are seeking a dedicated Admin Manager to oversee our daily operations across all company facilities, including offices and accommodations. Your role will be crucial in ensuring a seamless operation and maintaining high standards of facility management.

Key Responsibilities:

• Oversee daily operations and coordinate maintenance requests, repairs, and preventive maintenance schedules.
• Supervise cleaning, pest control, landscaping, and related facility services.
• Manage inspections, approvals, renewals, and facility-related documentation.
• Handle office supplies, utilities, and administrative purchase requests in coordination with the procurement team.
• Supervise transportation schedules and vehicle usage.
• Coordinate with vendors for housekeeping and utilities.
• Prepare periodic reports on admin and facility performance indicators.

Qualifications:

• Bachelor’s degree in Business Administration, Facility Management, or related field.
• 3–5 years of experience in administrative and facility operations.
• Strong organizational and vendor management skills.
• Proficient in MS Office (Excel, Outlook, Word).
• Attention to detail and problem-solving skills.

Why Work With Us?
You will be part of a company that prioritizes safety and innovation, offering numerous opportunities for professional growth and development. We are committed to creating a diverse and inclusive work environment that celebrates differences and fosters collaborative success.

If you are inspired to contribute to a forward-thinking organization, we encourage you to apply and take the next step in your career!

DRIVING CONNECTIVITY
Chart your Course with PIL.

With over 55 years of leadership in the global shipping industry, Pacific International Lines (PIL) is looking for proactive individuals to drive innovation and sustainable shipping solutions. If you’re fuelled by pioneering ideas, enjoy challenging the status quo, and are determined to make a significant impact, PIL wants you as a part of our dynamic community of maritime professionals.

Get On Board for a Dynamic and Purposeful Career
We are seeking an experienced Administration Manager to oversee all administrative functions for our Dammam operations. This role ensures compliance with local regulations, manages government portals (such as Qiwa, GOSI, Muqeem), and supports smooth office operations. The ideal candidate will have strong knowledge of Saudi labor laws and government processes, excellent organizational skills, and the ability to manage multiple priorities effectively.

Key Responsibilities

• Government & Regulatory Compliance:
  • Manage all activities on Saudi government portals (Qiwa, GOSI, Muqeem, Chamber of Commerce, Ministry of Labor).
  • Ensure timely processing of work permits, visa renewals, Saudization requirements, and other regulatory obligations.
  • Maintain accurate records for compliance audits and inspections.
• Administrative Operations:
  • Oversee day-to-day office administration, including facilities management, procurement, and vendor coordination.
  • Manage document control and ensure proper filing of contracts, licenses, and official correspondence.
  • Coordinate with HR for onboarding, employee transfers, and exit formalities in line with Saudi labor laws.
• Financial & Reporting Support:
  • Monitor administrative budgets and control costs effectively.
  • Prepare periodic reports on compliance status, operational efficiency, and administrative KPIs.
• Stakeholder Coordination:
  • Liaise with internal teams and external authorities to resolve administrative issues promptly.
  • Support management in implementing company policies and ensuring adherence to local regulations.

Must Have

• Bachelor’s degree in Business Administration or related field.
• Minimum 5–7 years of experience in administration, preferably in shipping, logistics, or multinational companies.
• Strong knowledge of Saudi labor laws and government portals (Qiwa, GOSI, Muqeem).
• Excellent organizational and problem-solving skills.
• Proficiency in MS Office and ERP systems.
• Fluency in English and Arabic is required.

We Value

• Strategic thinking and the ability to drive continuous improvement initiatives.
• Exceptional organizational skills and attention to detail.
• Strong negotiation skills for managing vendor and supplier relationships.
• Ability to work collaboratively in a fast-paced environment.
• Knowledge of the shipping and logistics industry.

Why Join Us

• Be part of a leading global carrier with a strong focus on sustainability and innovation.
• Work in a dynamic and collaborative environment.
• Enjoy opportunities for professional growth and development.

Join Our Team as an Administration Manager
As a leader in the global shipping industry, Pacific International Lines (PIL) is seeking a proactive Administration Manager to oversee all administrative functions for our Dammam operations. With over 55 years of experience, you will be part of a dynamic community dedicated to driving innovation and sustainable shipping solutions.

Key Responsibilities:

• Government & Regulatory Compliance:
  Manage activities on Saudi government portals (Qiwa, GOSI, Muqeem) ensuring compliance with local regulations and timely processing of essential documents.
• Administrative Operations:
  Oversee day-to-day administration tasks, including facilities management and procurement.
• Financial & Reporting Support:
  Monitor budgets, prepare reports on compliance and operational efficiency.
• Stakeholder Coordination:
  Work with internal teams and external authorities to resolve issues promptly.

Must Have:

• Bachelor’s degree in Business Administration or related field.
• 5–7 years of experience in administration, ideally in shipping or logistics.
• Strong knowledge of Saudi labor laws and government processes.
• Fluency in English and Arabic.

Why Join Us:
Be a part of a leading global carrier known for its innovative and sustainable practices. We offer opportunities for growth and a collaborative work environment.

Join Almana Hospitals as a Human Resources Coordinator!
We are looking for a dedicated HR professional to join our team at Almana Hospital in the Eastern Province, as part of the Tamheer Program. Almana Hospitals have been a leader in health care since 1949, known for innovation and providing high-quality medical services.

Qualifications:

• Fresh Graduates are welcome to apply.
• Bachelor's degree in Human Resources Management.
• Bachelor's degree in Business Administration.
• Bachelor's degree in Management Information Systems.

Join us and contribute to our mission of advancing quality health care in the region!