Secretary Jobs in Saudi Arabia

Entering and updating data accurately in the approved systems Organizing and archiving files Preparing simple reports when needed Commitment to confidentiality of information Accuracy and skill in data entry Proficiency in using computers, especially Excel No experience required (suitable for fresh graduates) Work area / Al-Ahsa

Join FAENA as an Executive Assistant and be part of an extraordinary journey.

The FAENA Movement, rooted in art, culture, and community, is expanding into Saudi Arabia, marking a new chapter with Faena The Red Sea. This position is vital for supporting our leadership team and ensuring operational excellence.

Key Responsibilities:

• Act as a trusted partner to the General Manager, managing correspondence, priorities, and follow-ups.
• Curate complex schedules including meetings, travel, and VIP engagements.
• Represent the General Manager with professionalism in communications.
• Prepare executive-level reports and maintain meticulous records.
• Coordinate leadership meetings, forums, and special events.
• Assist with budget tracking and expense reporting.
• Support special projects and leadership engagement activities.

Qualifications:

• 3–5 years of experience as a Personal or Executive Assistant, ideally within luxury hospitality.
• Diploma or Bachelor’s degree in Business Administration, Hospitality Management, or related field.
• Strong organizational skills and proficiency in Microsoft Office.
• Fluent in English with strong written and verbal communication skills.
• Professional and discreet when engaging with senior leadership and stakeholders.

If you are driven by creativity, excellence, and a passion for hospitality, we invite you to apply and help bring Faena's vision to life.

Join KBR as an HR Coordinator!

KBR Sustainable Technology Solutions (STS) is seeking a dedicated HR Services Coordinator. We provide holistic and value-added solutions across the entire asset life cycle, including world-class licensed process technologies and smart solutions to optimize assets.

Responsibilities:

• Arrange travel, transportation, and accommodation for staff, contractors, and visitors.
• Manage service requests with vendors (transport companies, housing providers, relocation services).
• Track and follow up on deliveries, shipments, and service contracts.
• Monitor inventory and supplies for HR and office needs.
• Coordinate with procurement for requisitions, purchase orders, and payments related to services.
• Ensure smooth interface between HR, administration, and operational departments.
• Maintain confidential handling of all personnel and company information.
• Ensure compliance with safety work practices and hazardous work regulations.
• Encourage reporting of near misses, unsafe conditions and acts.
• Participate in safety audits and attend scheduled training.
• Support company events, training sessions, and workshops.

Qualifications:

• Minimum 5 years’ experience in Oil & Gas maintenance (High School) OR Minimum 3 years’ experience (Diploma).
• Well organized and proactive with excellent communication skills.
• Proven leadership skills in large organizations.
• Maturity of judgment under pressure with problem-solving ability.
• Aptitude for achieving business results in a multi-cultural environment.

Belong. Connect. Grow. with KBR!

Join Our Team as an Executive Secretary to the Managing Director!
This esteemed position is at NOK Human Capital, located in Dammam, Saudi Arabia. We are on the lookout for a highly organized and service-oriented Executive Secretary to support our senior leadership team in a fast-paced business environment.

About NOK Human Capital
NOK Human Capital is a reputable, diversified business group with interests in real estate, infrastructure, and investments. Our values include excellence, integrity, and operational efficiency.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and prepare briefs and agendas.
• Coordinate comprehensive travel arrangements including flights, visas, and accommodations.
• Serve as the primary liaison between executives and stakeholders.
• Prepare and proofread reports, presentations, and executive summaries.
• Track action items and deadlines to ensure timely execution.
• Organize logistics for board and leadership meetings.
• Maintain confidential files and records with attention to detail.
• Handle general PA tasks including expenses, reimbursements, and document processing.
• Support ad-hoc executive projects.

Key Requirements:

• Fluent in English (spoken and written).
• Proficient in Microsoft Office suite.
• Demonstrated experience in providing executive support.
• Expertise in calendar and travel management.
• Strong reporting skills.

Preferred Qualifications:

• 2-5 years of experience supporting C-level executives.
• Strong business writing and presentation skills.
• Discretion in handling sensitive information.
• Familiarity with Arabic is a plus.

Join Alkhorayef Petroleum Company as an Executive Secretary
Are you an organized professional with a passion for providing exceptional administrative support? Alkhorayef Petroleum Company, a leader in the Oil & Gas services sector, is seeking a talented Executive Secretary. This role is crucial in ensuring the effective management of the president's office by maintaining smooth communication and effective administrative procedures.

Responsibilities:

• Serve as the primary point of contact between the president and internal and external stakeholders, handling correspondence, emails, and phone calls professionally and promptly.
• Plan and coordinate meetings and appointments, including preparing agendas and necessary materials, and ensuring all participants are informed and prepared.
• Take accurate and concise minutes of meetings and distribute them to attendees.
• Manage travel arrangements for the executive team, including itineraries, accommodations, and transportation.
• Prepare and review documents, reports, presentations, and spreadsheets as needed.
• Follow up on action items for timely execution.
• Organize and prioritize tasks for efficient time management and workflow.
• Perform additional related duties as assigned.

Qualifications & Skills:

• Bachelor's degree in business administration or a related field.
• At least 4 years of experience in a similar role.
• Proven experience in executive administrative assistance, with expertise in managing calendars and scheduling.
• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Fluency in Arabic and English.
• Proficiency in MS Office.

Join AMAD Hospital as an Medical Secretary
AMAD Hospital is a premier healthcare facility dedicated to transforming the standards of patient-centered care in Saudi Arabia. We are currently seeking a highly motivated Medical Secretary to support our medical department in delivering exceptional services.

Key Responsibilities:

• Contribute to developing administrative service standards and ensure they are consistently met.
• Support the integration and performance of new administrative staff within the medical department.
• Promote and profile hospital services to patients, referrers, and the public.
• Perform secretarial duties including drafting correspondence, scheduling appointments, and managing the Chief Medical Officer's calendar.
• Coordinate communications and ensure timely scheduling of priority meetings with Senior Leadership.
• Prepare agendas and minutes for meetings, and respond to departmental inquiries.
• Assist with daily administrative tasks as directed by the Chief Medical Officer.

Qualifications:

• Bachelor’s Degree or Diploma in a relevant field.
• 3 years of experience in a similar role within an acute healthcare setting.

If you are passionate about healthcare and committed to providing exceptional administration support, we invite you to apply for this exciting opportunity.

Join Al-Suhaimi Holding Company as an Executive Assistant!
This is a full-time, on-site role based in Dammam, where you will be an integral part of our team, providing comprehensive executive and administrative support for our leaders.

Key Responsibilities:

• Manage executive schedules and coordinate meetings.
• Prepare and handle expense reports.
• Assist with daily tasks to ensure seamless business operations.
• Maintain records and handle communication on behalf of executives.

Qualifications:

• Proficiency in Executive Administrative Assistance and general Administrative Assistance.
• Experience in preparing and managing Expense Reports.
• Strong skills in Executive Support and adherence to professional discretion.
• Exceptional communication skills, both verbal and written.
• Proven organizational skills, effective schedule management, and task prioritization.
• Experience in a professional corporate environment is advantageous.
• Bachelor's degree in Business Administration, Management, or a related field is preferred.
• Proficiency in office software and tools.

Join us at Al-Suhaimi Holding Company, where over eighty years of experience drives our commitment to excellence in various sectors including trading, manufacturing, and contracting.

Join Pacific International Lines (PIL) as an Administration Manager!

With over 55 years in the global shipping industry, PIL is dedicated to innovation and sustainable shipping solutions. We are now seeking a proactive individual to oversee all administrative functions at our Dammam operations.

Key Responsibilities:

• Government & Regulatory Compliance: Manage all activities on Saudi government portals (Qiwa, GOSI, Muqeem) ensuring timely processing of work permits, visa renewals, and Saudization requirements.
• Administrative Operations: Oversee daily office administration, document control, and coordination with HR for onboarding and employee transfers.
• Financial & Reporting Support: Monitor administrative budgets and prepare reports on compliance status and operational efficiency.
• Stakeholder Coordination: Liaise with internal teams and external authorities to resolve administrative issues promptly.

Must Have:

• Bachelor’s degree in Business Administration or related field.
• 5-7 years of experience in administration, preferably in shipping or logistics.
• Strong knowledge of Saudi labor laws and government portals.
• Excellent organizational and problem-solving skills.
• Fluency in English and Arabic.

Why Join Us:

• Be part of a leading global carrier focused on sustainability and innovation.
• Work in a collaborative environment with opportunities for professional growth.

Join FAENA as an Executive Assistant and be part of an extraordinary journey.

The FAENA Movement, rooted in art, culture, and community, is expanding into Saudi Arabia, marking a new chapter with Faena The Red Sea. This position is vital for supporting our leadership team and ensuring operational excellence.

Key Responsibilities:

• Act as a trusted partner to the General Manager, managing correspondence, priorities, and follow-ups.
• Curate complex schedules including meetings, travel, and VIP engagements.
• Represent the General Manager with professionalism in communications.
• Prepare executive-level reports and maintain meticulous records.
• Coordinate leadership meetings, forums, and special events.
• Assist with budget tracking and expense reporting.
• Support special projects and leadership engagement activities.

Qualifications:

• 3–5 years of experience as a Personal or Executive Assistant, ideally within luxury hospitality.
• Diploma or Bachelor’s degree in Business Administration, Hospitality Management, or related field.
• Strong organizational skills and proficiency in Microsoft Office.
• Fluent in English with strong written and verbal communication skills.
• Professional and discreet when engaging with senior leadership and stakeholders.

If you are driven by creativity, excellence, and a passion for hospitality, we invite you to apply and help bring Faena's vision to life.

Join Our Team as a Sales Coordinator!
We are seeking a dedicated Sales Coordinator to join our team at Gulf Chemicals & Industrial Oils. In this role, you will be responsible for monitoring sales workflows, improving processes, and ensuring the efficiency of our sales operations.

Key Responsibilities:

• Monitor sales workflow and enhance processes.
• Coordinate schedules with Production & Transportation using the ORION system.
• Follow up on export sales documentation.
• Prepare daily sales reports.
• Manage customer portals such as ARAMCO, SABIC, and TASNEE.

Requirements:

• Bachelors degree in Sales & Marketing or related field.

Join Rentokil Boecker® as an HR Coordinator! This role is crucial in supporting HR operations such as recruitment, onboarding, training, and maintaining employee relations. As an HR Coordinator, you will ensure the accuracy of employee records and compliance with HR policies while facilitating smooth HR processes.

Key Responsibilities:

• Communicate HR policies, procedures, and local labor regulations to employees.
• Maintain accurate employee records and documentation.
• Assist in awareness sessions on company policies and values.
• Post job vacancies and track applications.
• Conduct initial screening interviews and coordinate with hiring managers.
• Schedule interviews and ensure timely communication with candidates.
• Support onboarding and prepare joining documents for new hires.
• Maintain attendance and leave records.
• Document employee relations matters and disciplinary actions.
• Support collection and organization of performance appraisal data.
• Coordinate training logistics and track completion of programs.
• Prepare payroll inputs including attendance, overtime, and deductions.
• Handle benefits documentation and employee queries.
• Prepare HR letters and certificates as needed.

Requirements:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Must be a Saudi candidate.
• 0 to 2 years of relevant experience in HR operations, recruitment, employee relations, or similar roles.

Join Our Team as a Sales Coordinator!
FIPCO (Filling and Packing Materials Manufacturing Company) is a premier organization in the Middle East, renowned for its top-quality Jumbo Bags and Woven Polypropylene packaging solutions tailored for industrial and agricultural use.

Role Overview:
The Sales Coordinator role is a full-time, on-site position located in Sudair Industrial & Business City. This role focuses on managing sales operations and efficiently coordinating between internal teams and customers to streamline the process of order management and inquiries.

Key Responsibilities:

• Maintain accurate sales records and assist in the preparation of sales reports.
• Support the sales team with essential administrative tasks.
• Ensure exceptional customer service throughout the sales process.
• Handle client communications and address queries promptly.
• Contribute towards achieving team sales objectives.

Qualifications:

• Proficiency in Sales Coordination and Operations.
• Strong customer service and communication skills.
• Experience in sales and familiarity with sales strategies.
• Highly organized with keen attention to detail.
• Proficiency in relevant computer systems and sales software is preferred.
• Bachelor’s degree in Business Administration, Marketing, or a related field is advantageous.
• Experience in manufacturing or industrial settings is a plus.

We invite you to bring your expertise to our team at FIPCO, where innovation meets quality!

Join Petromin Corporation as an Executive Assistant!
We are a leading multinational organization in the Kingdom of Saudi Arabia, dedicated to providing innovative mobility solutions. As an Executive Assistant, you will play a pivotal role in supporting our executives and enhancing organizational efficiency. Your responsibilities will include:

• Managing calendars and scheduling meetings.
• Making travel arrangements and processing expense reports.
• Handling correspondence and communications.
• Conducting research and preparing presentations for meetings.
• Maintaining an organized record of documents and corporate files.
• Providing general administrative support.

To succeed in this role, you need excellent organizational skills, fluency in English and Arabic, and a minimum of 4 years of experience in relevant fields. A Bachelor's degree in Business Administration or a related field is preferred. Embrace the opportunity to contribute to our leadership team and the success of Petromin!