Secretary Jobs in Saudi Arabia

Join AlSawwaf Law as a Secretary!
We are seeking a dedicated and detail-oriented Secretary to join our dynamic team in Jeddah, Saudi Arabia. AlSawwaf Law is renowned for bridging global legal standards with the unique legal landscape of Saudi Arabia. This full-time position is ideal for a bilingual candidate fluent in both English and Arabic, who is ready to contribute positively to our team.

Key Responsibilities:

• Provide administrative support to ensure efficient operation of the office.
• Manage correspondence, maintain organized files, and ensure confidentiality within the law firm.
• Utilize Microsoft applications (Word, Excel, Outlook) effectively.
• Respond promptly and courteously to team inquiries.

Requirements:

• Minimum of 1 year of office or administrative experience.
• Bilingual in English and Arabic (both spoken and written).
• Highly organized with a keen eye for detail.
• Able to maintain a positive and professional office environment.
• A passion for keeping the workplace tidy and labeled.
• Enjoys a calm working atmosphere and has a good taste in coffee!

Working hours are from Sunday to Friday, 900 AM to 430 PM. If you are a motivated individual who enjoys a well-structured work environment, we would love to hear from you!

Join AlSawwaf Law as a Secretary!
We are seeking a dedicated and detail-oriented Secretary to join our dynamic team in Jeddah, Saudi Arabia. AlSawwaf Law is renowned for bridging global legal standards with the unique legal landscape of Saudi Arabia. This full-time position is ideal for a bilingual candidate fluent in both English and Arabic, who is ready to contribute positively to our team.

Key Responsibilities:

• Provide administrative support to ensure efficient operation of the office.
• Manage correspondence, maintain organized files, and ensure confidentiality within the law firm.
• Utilize Microsoft applications (Word, Excel, Outlook) effectively.
• Respond promptly and courteously to team inquiries.

Requirements:

• Minimum of 1 year of office or administrative experience.
• Bilingual in English and Arabic (both spoken and written).
• Highly organized with a keen eye for detail.
• Able to maintain a positive and professional office environment.
• A passion for keeping the workplace tidy and labeled.
• Enjoys a calm working atmosphere and has a good taste in coffee!

Working hours are from Sunday to Friday, 900 AM to 430 PM. If you are a motivated individual who enjoys a well-structured work environment, we would love to hear from you!

Join SRMG as an Editorial Secretary!
As the largest integrated media group in the MENA region, we have been reshaping the media landscape since 1972. Our mission is to deliver powerful stories and insights across various platforms. We are looking for an Editorial Secretary to support our editorial team in maintaining quality standards in our production.

Duties and Responsibilities:

• Ensure adherence to quality standards and style guides in final editorial content.
• Proofread and format materials for accuracy.
• Assist in fact-checking processes and ensure compliance with legal guidelines.
• Help with headline writing and layout enhancements.

Qualifications and Skills Required:

• Diploma or Bachelor’s degree in Arabic, Journalism, or Media Studies.
• 510 years of experience in editorial support roles.
• Excellent command of Arabic grammar and style.
• Strong attention to detail with proofreading skills.
• Able to work effectively under tight deadlines.
• Familiarity with editorial workflows and print-related software.

Join SRMG as an Editorial Secretary!
As the largest integrated media group in the MENA region, we have been reshaping the media landscape since 1972. Our mission is to deliver powerful stories and insights across various platforms. We are looking for an Editorial Secretary to support our editorial team in maintaining quality standards in our production.

Duties and Responsibilities:

• Ensure adherence to quality standards and style guides in final editorial content.
• Proofread and format materials for accuracy.
• Assist in fact-checking processes and ensure compliance with legal guidelines.
• Help with headline writing and layout enhancements.

Qualifications and Skills Required:

• Diploma or Bachelor’s degree in Arabic, Journalism, or Media Studies.
• 510 years of experience in editorial support roles.
• Excellent command of Arabic grammar and style.
• Strong attention to detail with proofreading skills.
• Able to work effectively under tight deadlines.
• Familiarity with editorial workflows and print-related software.

Join SRMG as an Editorial Secretary!
As the largest integrated media group in the MENA region, we have been reshaping the media landscape since 1972. Our mission is to deliver powerful stories and insights across various platforms. We are looking for an Editorial Secretary to support our editorial team in maintaining quality standards in our production.

Duties and Responsibilities:

• Ensure adherence to quality standards and style guides in final editorial content.
• Proofread and format materials for accuracy.
• Assist in fact-checking processes and ensure compliance with legal guidelines.
• Help with headline writing and layout enhancements.

Qualifications and Skills Required:

• Diploma or Bachelor’s degree in Arabic, Journalism, or Media Studies.
• 510 years of experience in editorial support roles.
• Excellent command of Arabic grammar and style.
• Strong attention to detail with proofreading skills.
• Able to work effectively under tight deadlines.
• Familiarity with editorial workflows and print-related software.

Join Almana Hospitals as a Secretary
We are seeking a dedicated Secretary to be part of our team at Almana Hospital in Al Khobar. This is a fantastic opportunity to contribute to our organization while developing your professional skills.

Key Responsibilities:

• Provide administrative support to ensure efficient operation of the office.
• Communicate effectively with staff, clients, and visitors.
• Manage schedules, handle requests, and perform various office tasks.

Qualifications:

• 13 years of experience in a similar role.
• Bachelor's degree in Business Administration or a related field.
• Strong written and verbal communication skills in English.

We look forward to your application!

Join Our Team as an Executive Secretary!

We are pleased to announce an exciting opportunity at Advanced Metal Industries Co. (AMIC), an affiliate of Tasnee, for the role of Executive Secretary – Metallurgy, based in Jeddah.

About Us:
AMIC operates within the materials sector focusing on metals and is dedicated to leading innovation in our field.

Key Responsibilities:

• Coordinate the EVP office activities, manage the office schedule, and organize meetings.
• Communicate and coordinate instructions and requests from various departments and external agencies.
• Prepare reports and PowerPoint presentations for senior management and board meetings.
• Participate in business events and represent AMIC in a professional manner.
• Manage correspondence, notes, and document archiving.
• Schedule appointments, manage travel arrangements, and maintain office records.

Minimum Qualifications:

• Bachelor’s degree in Engineering or Business Administration.
• Diploma or certificate in Office Management.

Experience:
10 years of experience for Bachelor’s degree holders or 15 years for Diploma holders is desirable.

Knowledge and Skills Required:

• Time & Calendar Management
• Effective Bilingual Communication (English & Arabic)
• Office Software Proficiency (Word, PowerPoint, Outlook)
• Event Coordination & Representation

Work Nature:
5 Working Days - 8 Hours per day.

Application Duration:
From 23 June 2025 to 31 July 2025.

Join Our Team as an Executive Secretary!

We are pleased to announce an exciting opportunity at Advanced Metal Industries Co. (AMIC), an affiliate of Tasnee, for the role of Executive Secretary – Metallurgy, based in Jeddah.

About Us:
AMIC operates within the materials sector focusing on metals and is dedicated to leading innovation in our field.

Key Responsibilities:

• Coordinate the EVP office activities, manage the office schedule, and organize meetings.
• Communicate and coordinate instructions and requests from various departments and external agencies.
• Prepare reports and PowerPoint presentations for senior management and board meetings.
• Participate in business events and represent AMIC in a professional manner.
• Manage correspondence, notes, and document archiving.
• Schedule appointments, manage travel arrangements, and maintain office records.

Minimum Qualifications:

• Bachelor’s degree in Engineering or Business Administration.
• Diploma or certificate in Office Management.

Experience:
10 years of experience for Bachelor’s degree holders or 15 years for Diploma holders is desirable.

Knowledge and Skills Required:

• Time & Calendar Management
• Effective Bilingual Communication (English & Arabic)
• Office Software Proficiency (Word, PowerPoint, Outlook)
• Event Coordination & Representation

Work Nature:
5 Working Days - 8 Hours per day.

Application Duration:
From 23 June 2025 to 31 July 2025.

About the Role
Join Clifford Chance, one of the largest international law firms in the world, as an Executive Secretary. This pivotal role involves supporting a team of fee earners and collaborating closely with the Office Manager, ensuring that our office operates smoothly and efficiently.

Key Responsibilities
- Foster positive relationships with the management team and staff across departments.
- Manage calendars, organize travel, and coordinate meetings and communications.
- Draft documents and assist in administrative tasks, ensuring compliance and effective communication.
- Support the team during absences and provide reception cover as needed.

Key Qualifications
- University degree.
- Fluent in English and Arabic, both written and verbal.
- Strong IT skills with proficiency in MS Office applications.
- Excellent organizational abilities and attention to detail.
- Proactive team player with a motivation for client satisfaction.

Working Environment
This role requires a minimum of 80% office attendance, reflecting the importance of collaboration and engagement within the team.

Equal Opportunities
At Clifford Chance, we are committed to promoting diversity and inclusion among our team. All qualified applicants will receive fair consideration without discrimination.

Join Our Team as a Medical Secretary
At Riyadh University Hospital, we are seeking a dedicated Medical Secretary to provide essential administrative support in our clinical environment. This role is crucial in ensuring the smooth operation of our medical facility while upholding high standards of confidentiality and organization.

Key Responsibilities:

• Provide secretarial support in a clinical environment.
• Schedule staff meetings and keep minutes of the meetings.
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).
• Maintain organization in the hospital environment, preparing memos, invoices, and appointment letters.
• Ensure confidentiality of documents and secure handling of sensitive information.
• Prepare invoices or financial statements and assist in bookkeeping.
• Maintain electronic and paper records for easy access and organization.
• Conduct research and prepare presentations or reports as assigned.
• Manage file systems and databases effectively.

Qualifications:
We are looking for candidates with:

• A degree in business administration or a related field.
• Experience in healthcare settings is an asset.

Skills and Competencies:
The ideal candidate will possess:

• Proven experience as a Medical Secretary or in similar administrative roles.
• Proficiency in MS Office and ERP systems.
• Knowledge of office management and basic accounting procedures.
• Excellent organizational and time-management skills.
• Outstanding communication and negotiation abilities.
• Integrity and commitment to maintaining confidentiality.

Join Our Dynamic Team as a Secretary to the Chief Operating Officer (COO) at NBTC
We are looking for a dedicated and professional Secretary to support our COO. This position requires high-level administrative skills, confidentiality, and strong coordination capabilities.

Key Responsibilities:

• Managing calendars, scheduling meetings, and coordinating travel arrangements
• Preparing reports, presentations, and official correspondence
• Acting as a liaison between departments and the COO’s office
• Handling confidential and sensitive information with discretion
• Supporting both strategic and operational administrative tasks

Qualifications:

• Minimum 2 years of experience in executive-level administrative support
• Fluency in English is a must
• Immediate joiners preferred

NBTC is an equal opportunity employer committed to empowering Saudi talent. Apply now and be a part of our growing team!

Join Parsons as a Design Review Committee Secretary!
In a world of possibilities, pursue one with endless opportunities at Parsons. If you can imagine it, you can do it with us. We offer a workplace where you can thrive and find your next right opportunity.

Job Responsibilities:
As a Design Review Committee Secretary, you will lead and support a near-weekly design governance process for SD architecture and engineering projects. Your key responsibilities include:

• Coordinating and managing Design Review Committee meetings, including scheduling, preparing agendas, and recording minutes.
• Preparing professional presentations to articulate design concepts for executive-level review.
• Reviewing submission packages to ensure completeness for presentation readiness.
• Tracking actions, sign-offs, and follow-ups, enforcing accountability against deadlines.
• Acting as the main liaison among project teams, design managers, and executive leadership.
• Maintaining version control of decisions, feedback, and design revisions.
• Identifying and addressing potential risks to the review schedule and workflow.
• Supporting continuous improvement of governance practices.

Required Skills:
You should hold a Bachelor’s degree in Architecture, Engineering, Project Management, or a related field; a Master’s degree is a plus. With a minimum of 15 years of experience in related roles, you bring:

• Thorough understanding of architectural and engineering design lifecycles and document workflows.
• Exceptional organizational and time management skills to handle competing priorities.
• Proven ability to engage with senior executives and deliver outcomes amid challenges.
• Strong proficiency in Microsoft Office Suite and familiarity with project management tools.
• Excellent written communication skills.

Preferred credentials include PMP or PRINCE2 certification, and professional training in Document Control or Project Coordination. Join Parsons, where we care about your well-being and provide growth opportunities.

Join Parsons as a Design Review Committee Secretary!
In a world of possibilities, pursue one with endless opportunities at Parsons. If you can imagine it, you can do it with us. We offer a workplace where you can thrive and find your next right opportunity.

Job Responsibilities:
As a Design Review Committee Secretary, you will lead and support a near-weekly design governance process for SD architecture and engineering projects. Your key responsibilities include:

• Coordinating and managing Design Review Committee meetings, including scheduling, preparing agendas, and recording minutes.
• Preparing professional presentations to articulate design concepts for executive-level review.
• Reviewing submission packages to ensure completeness for presentation readiness.
• Tracking actions, sign-offs, and follow-ups, enforcing accountability against deadlines.
• Acting as the main liaison among project teams, design managers, and executive leadership.
• Maintaining version control of decisions, feedback, and design revisions.
• Identifying and addressing potential risks to the review schedule and workflow.
• Supporting continuous improvement of governance practices.

Required Skills:
You should hold a Bachelor’s degree in Architecture, Engineering, Project Management, or a related field; a Master’s degree is a plus. With a minimum of 15 years of experience in related roles, you bring:

• Thorough understanding of architectural and engineering design lifecycles and document workflows.
• Exceptional organizational and time management skills to handle competing priorities.
• Proven ability to engage with senior executives and deliver outcomes amid challenges.
• Strong proficiency in Microsoft Office Suite and familiarity with project management tools.
• Excellent written communication skills.

Preferred credentials include PMP or PRINCE2 certification, and professional training in Document Control or Project Coordination. Join Parsons, where we care about your well-being and provide growth opportunities.

Job Purpose
The Secretary for the Deputy Managing Director plays a crucial role in providing high-level administrative assistance and secretarial support to the Deputy Managing Director (DMD) within an organization. This position requires exceptional organizational skills, discretion, and the ability to handle sensitive information with confidentiality.

Key Accountability Areas

• Administrative Assistance Support: Manage schedule, prepare documents, handle communication.
• Communication Liaison: Primary contact for stakeholders, draft correspondence.
• Confidentiality: Handle sensitive information with discretion.
• Meeting Coordination: Schedule meetings, prepare agendas, follow up on actions.
• Travel Arrangements: Arrange travel accommodations and itineraries.
• Calendar Management: Efficiently manage the DMD's schedule, including appointments, meetings, and travel arrangements.
• Document Preparation: Prepare and organize documents, reports, and presentations, ensuring accuracy and timeliness.
• Task Prioritization: Prioritize tasks effectively, ensuring the DMD's priorities are met in a timely manner.
• Project Assistance: Assist with special projects and initiatives as assigned by the DMD, conducting research and providing support as needed.

Role Accountability

• Prior experience supporting senior management.
• Strong organizational and communication skills.
• Proficiency in MS office software.
• Ability to work independently and as part of a team.
• Discretion and integrity with confidential information.
• Bachelor's degree preferred.

Join Our Team as a Secretary at Penspen!
We are currently seeking a highly proficient and seasoned Secretary/Clerk to join our team in Saudi Arabia. The successful candidate will play a crucial role in overseeing secretarial activities and ensuring accuracy and integrity in office administration, all in compliance with company standards and industry regulations.

Key Responsibilities:

• Oversee secretarial activities and management of filing systems.
• Ensure office administration aligns with company standards.
• Maintain integrity and accuracy of office documentation.

Requirements:

• High School Diploma or Equivalent.
• At least 8 years of experience in secretarial activities and office management.

If you have the skills and experience required for this role, please apply today!

Join Waad Education as an Executive Assistant to the CEO!

We are seeking a highly organized, proactive, and trusted Executive Assistant to support our CEO in this pivotal role.

Key Responsibilities:

• Manage the CEO’s calendar, schedule meetings, and coordinate appointments, ensuring optimal time management and prioritization of key commitments.
• Prepare, proofread, and format reports, presentations, and correspondence for various audiences.
• Serve as the primary contact between the CEO’s office and internal teams, school leaders, and external stakeholders.
• Coordinate and prepare agendas for meetings, take minutes, and follow up on action items.
• Support the planning and execution of Board meetings by preparing documents and maintaining records.
• Handle confidential information with discretion and maintain professionalism.
• Assist with research, data collection, and preparing briefing notes.
• Track key initiatives and communicate progress effectively.

Qualifications:

• Bachelor’s degree in Business Administration, Management, Education, or related field.
• Minimum of 3 years of experience in an executive assistant or senior administrative role.
• Prior experience in the education sector is a plus.

Key Competencies and Skills:

• Excellent written and verbal communication skills in both English and Arabic.
• Ability to manage multiple priorities and work under pressure.
• High level of discretion and integrity in handling confidential matters.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Proactive problem-solving skills.

Personal Attributes:

• Reliable and trustworthy.
• Adaptable and flexible.
• Strong interpersonal skills and a collaborative mindset.

Join Waad Education as an Executive Assistant to the CEO!

We are seeking a highly organized, proactive, and trusted Executive Assistant to support our CEO in this pivotal role.

Key Responsibilities:

• Manage the CEO’s calendar, schedule meetings, and coordinate appointments, ensuring optimal time management and prioritization of key commitments.
• Prepare, proofread, and format reports, presentations, and correspondence for various audiences.
• Serve as the primary contact between the CEO’s office and internal teams, school leaders, and external stakeholders.
• Coordinate and prepare agendas for meetings, take minutes, and follow up on action items.
• Support the planning and execution of Board meetings by preparing documents and maintaining records.
• Handle confidential information with discretion and maintain professionalism.
• Assist with research, data collection, and preparing briefing notes.
• Track key initiatives and communicate progress effectively.

Qualifications:

• Bachelor’s degree in Business Administration, Management, Education, or related field.
• Minimum of 3 years of experience in an executive assistant or senior administrative role.
• Prior experience in the education sector is a plus.

Key Competencies and Skills:

• Excellent written and verbal communication skills in both English and Arabic.
• Ability to manage multiple priorities and work under pressure.
• High level of discretion and integrity in handling confidential matters.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Proactive problem-solving skills.

Personal Attributes:

• Reliable and trustworthy.
• Adaptable and flexible.
• Strong interpersonal skills and a collaborative mindset.