Secretary Jobs in Saudi Arabia

Executive Secretary (Remote)

We are looking for someone who loves organization more than chaos, knows how to arrange tasks, schedules meetings, and follows up on everything before we ask him.
Your work will be directly with the CEO, and you will deal daily with different teams and projects, most of which are online.

What will you do?

Organize appointments, meetings, and reminders.

Follow up on task execution with different teams.

Write meeting minutes and gather the most important points.

Coordinate correspondence and files and organize them smartly.

Remind everyone of deadlines and ensure things run smoothly.


We need a person:

Organized and detail-oriented.

Proficient in using digital tools like Notion, Trello, or Google Workspace.

Communicates politely in Arabic and English.

Has a high sense of follow-up and knows how to act in busy times.


Work: Remote
Hours: Full-time

• Enter and update data in databases, spreadsheets, and internal systems.
• Verify accuracy and completeness of data before entering.
• Maintain data confidentiality and adhere to company policies.
• Retrieve and review data for reports, audits, and internal use.
• Perform regular backups to ensure data preservation.
• Maintain organized records and files.
• Respond to data-related inquiries in a timely and professional manner.
• Collaborate with other departments to ensure data accuracy and consistency.

• High school diploma or equivalent; additional certifications are a plus.
• Proven experience in data entry or administrative roles.
• Fast and accurate typing skills.
• Proficiency in Microsoft Office (especially Excel) and data entry software.
• Excellent attention to detail and organizational skills.
• Ability to handle sensitive information with integrity and confidentiality.
• Strong communication and time management skills.

• Manage executives’ schedules and appointments.
• Prepare and edit correspondence, reports, and presentations.
• Organize and coordinate meetings and conferences.
• Handle emails and manage communications professionally.
• Maintain proper filing systems for accessible document retrieval.
• Track and order office supplies as necessary.
• Take minutes during meetings and distribute appropriately.
• Ensure confidentiality of sensitive information.

• Minimum of 2 years experience in a similar role.
• Diploma or Bachelor's degree in Business Administration or related field preferred.
• Proficiency in Microsoft Office Suite.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills in English.
• Basic comfort with numbers for reporting and reviewing data.

• Ability to prepare simple reports and spreadsheets.
• Attention to detail and numerical accuracy.
• Experience supporting senior executives.
• Good customer service and interpersonal skills.

• Organize and schedule appointments, meetings, and events.
• Prepare and format official correspondence, reports, and meeting minutes.
• Handle incoming phone calls, emails, and other communications in a professional manner.
• Maintain and organize physical and digital filing systems.
• Greet and assist visitors, clients, and staff members.
• Follow up on administrative tasks and ensure deadlines are met.
• Manage office supplies and place orders when necessary.
• Coordinate travel arrangements, bookings, and itineraries when needed.

• Diploma or higher education in Business Administration, Office Management, or a related field.
• 2–3 years of proven experience in a similar administrative or secretarial role.
• Proficiency in English (spoken and written) is required.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to handle sensitive information with discretion and confidentiality.

• Experience working in a fast-paced office environment.
• Familiarity with office management systems and procedures.