Secretary Jobs in Saudi Arabia

Executive Secretary for remote work

Qualifications and required conditions:
1- Bachelor's degree
2- Ability to lead, take responsibility, and manage a team.
3- Ability to follow up, evaluate, and develop work.
4- Ability to research, analyze, and plan.
5- Ability to prepare technical reports.
6- Full proficiency in using Office programs.
7- Proficiency in communication skills and providing appropriate solutions to problems.
8- Experience in administrative work.
9- Availability for work.

• Maintaining filing systems, logs, and correspondence registers.
• Assisting in typing, document formatting, and preparation of internal and external communications.
• Handling office supplies and managing incoming and outgoing correspondence.
• Coordinating project meetings and maintaining records and timesheets.
• Ensuring compliance with established filing and archiving procedures.

• Maintaining filing systems, logs, and correspondence registers.
• Assisting in typing, document formatting, and preparation of both internal and external communications.
• Handling office supplies, incoming and outgoing correspondence, and coordinating project meetings.
• Assisting in maintaining records, timesheets, and tracking general administrative data.
• Ensuring compliance with established filing and archiving procedures.

• A high school education.
• A minimum of 5 years’ experience in secretarial activities, filing systems, and office administration.

• Enter daily production output and corresponding man-hours into the ERP system.
• Update job orders, work orders, and production status in real-time.
• Track and record finished goods, rejected items, and rework quantities.
• Report data inconsistencies or errors to supervisors or relevant departments.
• Assist in closing production orders and verifying Bill of Material (BOM) consumption.

• Diploma degree (minimum requirement).
• 1–2 years of experience in a similar data entry or production support role within a switchgear or manufacturing factory.
• Previous experience with SAP or ERP systems is an advantage.
• Ability to manage and prioritize multiple time-sensitive tasks in a fast-paced production environment.

• Strong analytical skills with attention to data accuracy and problem resolution.
• Excellent written and verbal communication skills.
• High attention to detail and follow-up.
• Proficient in Microsoft Office applications, especially Excel and Word.
• Willingness to work closely with production teams on the manufacturing floor.

• Manage and organize schedules, appointments, and meetings for the team.
• Prepare and maintain accurate records, reports, and documentation.
• Handle correspondence, including emails and phone calls, efficiently and professionally.
• Assist in the preparation of presentations and other office materials.
• Coordinate office activities and events to promote a positive work environment.
• Maintain office supplies and inventory, ensuring availability as needed.
• Perform various administrative tasks as assigned by management.

• Proven experience as a secretary or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• High school diploma; additional qualifications as a personal assistant or secretary are a plus.

• Manage and organize schedules, appointments, and meetings for the team.
• Prepare and maintain accurate records, reports, and documentation.
• Handle correspondence, including emails and phone calls, efficiently and professionally.
• Assist in the preparation of presentations and other office materials.
• Coordinate office activities and events to promote a positive work environment.
• Maintain office supplies and inventory, ensuring availability as needed.
• Perform various administrative tasks as assigned by management.

• Proven experience as a secretary or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• High school diploma; additional qualifications as a personal assistant or secretary are a plus.

• Managing the daily schedules of executive directors.
• Coordinating meetings and events.
• Preparing reports and presentations using Microsoft Office.
• Interacting with clients and suppliers to build strong relationships.
• Managing documents and files in an organized manner.
• Providing administrative support to various teams.
• Monitoring budgets and expenses.
• Developing and implementing work procedures to improve efficiency.

• Bachelor's degree or higher diploma.
• 2 - 10 years of experience in the same field.
• Strong organizational skills.
• Proficiency in Microsoft Office.
• Proficiency in English, both spoken and written.

• Strategic Office Operations & Administration: Oversee comprehensive administrative operations, develop and implement strategic office management policies, ensure compliance with regulations, and supervise office events.
• Executive Administration & Strategic Support: Provide strategic administrative support to senior leadership, manage executive schedules, and develop management reports.
• Leadership, Team Development & Organizational Culture: Mentor administrative teams, conduct performance evaluations, and foster an inclusive team environment.
• Strategic Communications & Records Management: Develop internal communications, maintain records management systems, and partner on onboarding initiatives.
• Strategic Leadership & Organizational Transformation: Identify and lead process improvements, represent the organization with professionalism, and champion change management.

• Reviewing and auditing data forms.
• Entering and storing data and information on the computer.
• Reviewing classification codes for data and correcting errors.
• Making necessary backups for data.
• Adhering to instructions related to data and information confidentiality.

• Two years of practical experience.
• Educational qualification: high school level.
• Advanced skills in archiving, inspection, data collection, and using computer equipment.
• Proficiency in Arabic and English.

• Lead and manage all administrative aspects of the company's IPO readiness program.
• Serve as the primary contact for the council, providing comprehensive support on governance matters.
• Organize and prepare agendas for council meetings, ensuring action points follow up.
• Coordinate with legal advisors, underwriters, and regulatory bodies throughout the IPO process.
• Manage the corporate due diligence process, ensuring all documentation is accurate and complete.
• Develop and implement a robust corporate governance framework that aligns with Saudi regulatory requirements.
• Ensure compliance with Saudi Arabian Companies Law and the Capital Market Authority (CMA) regulations.
• Maintain all statutory books, including registers of members, directors, and secretaries.

• Proven experience in a senior corporate secretarial role.
• Hands-on experience guiding a company through the entire IPO process.
• In-depth knowledge of corporate law and governance best practices.
• Familiarity with Capital Market Authority regulations is highly desirable.
• Exceptional organizational and problem-solving skills.
• Meticulous attention to detail and commitment to accuracy.
• Outstanding written and verbal communication skills.
• High degree of integrity and professionalism.
• A degree in Law, Business Administration, or a related field.

• Key Responsibilities:
  • Assist in managing schedules and preparing sales documents.
  • Handle customer inquiries and maintain communication regarding products and availability.
  • Coordinate with suppliers and logistics for timely deliveries.
  • Update sales and customer records in our CRM system.
  • Prepare sales reports and analyze data to support strategies.
  • Support the sales team in achieving targets and objectives.
  • Manage administrative tasks related to sales and customer service.

• Lead and manage the company’s IPO readiness program.
• Act as the primary contact for the council, providing support and advice on governance matters.
• Prepare agendas and minutes for all council and committee meetings.
• Coordinate with legal advisors and regulatory bodies during the IPO process.
• Manage corporate due diligence and ensure documentation accuracy.
• Implement a corporate governance framework for compliance with Saudi regulations.

• Proven experience in a senior corporate secretarial role.
• Hands-on experience of guiding a company through the IPO process.
• In-depth knowledge of corporate law and compliance in Saudi Arabia.
• Exceptional organizational and problem-solving skills.
• Outstanding written and verbal communication skills.
• A degree in Law or Business Administration.

• Managing internal and external communications and correspondences.
• Organizing meetings, preparing agendas, and documenting meeting minutes.
• Following up on the implementation of administrative decisions and providing regular reports.
• Supporting teams in organizing and planning various administrative activities.

• A Bachelor's degree in Management or a related field.
• A minimum of two years of experience in administrative roles.
• Strong organizational and communication skills.
• Proficiency in office management software (*, Microsoft Office).

• Ensure timely execution of all administrative decisions.
• Improve internal communication between departments by 15% over the year.

• Percentage of administrative decisions implemented on time.
• Satisfaction rate regarding the quality of meetings and reports.
• Improvement rate in internal communication between departments.

• Organizing internal events and workshops to enhance employee communication.
• Providing suggestions for improving internal administrative processes.
• Supporting the HR team in the onboarding and orientation process for new employees.

• Prepare receipt and issue vouchers and report any discrepancies.
• Manage material transfer by system between warehouses.
• Assist in inventory data entry tasks.
• Handle CHEP pallet transactions in the system and update reports.
• Maintain filing for all related files.
• Comply with safety and environmental instructions and participate in toolbox talks led by the HSE officer.
• Consult and participate in the development and improvement of the OH&S management system.