Secretary Jobs in Saudi Arabia

• Administrative Assistance: Manage DMD's schedule and handle communication.
• Communication Liaison: Act as the primary contact for stakeholders and draft correspondence.
• Meeting Coordination: Schedule meetings, prepare agendas, and follow up on actions.
• Travel Arrangements: Organize travel accommodations and itineraries.
• Document Preparation: Prepare and organize documents, ensuring accuracy and timeliness.

• Prior experience in supporting senior management.
• Strong organizational and communication skills.
• Proficiency in MS Office software.
• Bachelor's degree preferred; diploma in secretarial studies is acceptable.
• 02 years of relevant work experience.

Consultant for Medical Center

Key Responsibilities:
- Provide strategic guidance on management practices to improve operational efficiency.
-Design and implement effective marketing strategies to increase patient engagement and awareness of our services.
- Offer financial analysis, budgeting guidance, and overall financial management support.
- Collaborate with various departments to identify areas for improvement and implement best practices.


Qualifications:
- Bachelor’s degree in Business, Healthcare Administration, Accounting, or a related field.
- Minimum of 5 years of experience in a consulting role within the healthcare sector.
- Strong analytical and problem-solving skills.
- Excellent communication and interpersonal skills, with the ability to work collaboratively with the center teams.

• Perform clerical tasks and manage schedules.
• Organize meetings and provide executive administrative assistance.
• Maintain effective communication with clients and stakeholders.
• Deliver excellent customer service and manage company secretarial work.
• Ensure confidentiality and manage sensitive information effectively.

• Proficient in clerical skills with effective communication abilities.
• Experience in company secretarial work is beneficial.
• Strong organizational and multitasking skills are essential.
• High school diploma or equivalent; additional qualifications as an administrative assistant or secretary will be a plus.

• Assist in developing security procedures for the hotel.
• Monitor and evaluate existing safety measures.
• Conduct regular safety drills and training sessions.
• Respond to security incidents efficiently.

• Coordinate and schedule meetings and appointments for the Legal Team.
• Draft, format, and print legal documents and memoranda using Microsoft Office tools.
• Organize and maintain legal files in a systematic and accessible manner.
• Liaise with other departments for legal documentation and coordination.
• Handle incoming calls, emails, and correspondence related to legal matters.
• Assist in tracking deadlines and administrative tasks related to legal operations.

• High school diploma or higher education (preferred).
• Less than one year of experience is acceptable; previous experience in legal or administrative roles is a plus.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong communication and multitasking skills.
• Good command of English is considered an advantage.

• Relevant Diploma or Bachelor’s Degree with at least two years of related experience.
• Knowledge of relevant software applications - including spreadsheets, word processing, and database management.
• Familiarity with administrative and clerical procedures and business principles, protocols & etiquette.

• Prepare correspondence, reports, and materials for publications and presentations.
• Manage and maintain expense reports.
• Create, transcribe, and distribute meeting agendas and minutes.
• Perform general clerical duties including photocopying, faxing, mailing, and filing.
• Arrange superior’s travel and accommodation.
• Coordinate internal and external meetings and manage schedules.
• Handle incoming communication and provide appropriate responses.
• Meet and greet clients and visitors professionally.
• Maintain office systems, supplies, and equipment.

• Proficient in English language skills including spelling, punctuation, and grammar.
• Ability to produce documentation and handle multitasking.
• Strong verbal and written communication skills.
• Attention to detail, confidentiality, and strong planning and organizational abilities.
• Excellent time management and interpersonal skills.

• Manage leadership team calendars, scheduling meetings and travel arrangements.
• Prepare correspondence, reports, and presentations.
• Handle communications including phone calls and emails.
• Coordinate logistics for meetings and events.
• Maintain records and track budgets for the communication team.
• Conduct research and gather information as needed.
• Prepare agendas and minutes for meetings.
• Provide general administrative support while maintaining confidentiality.

• A minimum of 5 years of experience in a similar position.
• Proficiency in Microsoft Office; experience in the communication industry is a plus.
• Strong organizational and communication skills.
• Problem-solving abilities and a proactive mindset.
• Professionalism and discretion in handling sensitive information.

• Manage and coordinate security operations for various projects.
• Develop and implement security policies and procedures.
• Supervise security staff and ensure compliance with safety regulations.
• Conduct security assessments and audits.
• Collaborate with local authorities and emergency services.

• A stable work environment with regular salary payments.
• Opportunities for professional development and career advancement.

• Proven experience in a security management role.
• Strong leadership and organizational skills.
• Ability to work under pressure and make quick decisions.
• Excellent communication and interpersonal skills.

• Executive Support & Office Management: Manage daily operations of the COO's office, including scheduling and document preparation.
• Coordinate internal meetings, take minutes, and follow up on action items.
• Maintain confidentiality of sensitive information.
• Act as a liaison between departments and external stakeholders.

• Administrative & Reporting Duties: Prepare executive reports and meeting materials.
• Support documentation, data entry, and file management systems.
• Track deadlines and office workflows.

• Design & Project Coordination: Provide basic graphic design support for internal communications.
• Coordinate with vendors on office upgrades.
• Maintain the quality of executive workspaces.

• Other Duties: Assist with event planning and manage inventory of office supplies.
• Perform additional duties as assigned by the COO.

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 3+ years of experience in an executive administrative or office management role.
• Proficiency in Microsoft Office and basic graphic design tools.
• Strong communication skills in English and Arabic preferred.
• Excellent organizational and time management abilities.

• Experience in an academic or medical environment.
• Familiarity with interior design principles.
• Knowledge of document/report formatting for executive use.

• Professionalism and discretion.
• Attention to detail and problem-solving ability.
• Adaptability and initiative.
• High degree of cultural sensitivity.

• Executive Support & Office Management: Manage daily operations of the COO's office, including scheduling and document preparation.
• Coordinate internal meetings, take minutes, and follow up on action items.
• Maintain confidentiality of sensitive information.
• Act as a liaison between departments and external stakeholders.

• Administrative & Reporting Duties: Prepare executive reports and meeting materials.
• Support documentation, data entry, and file management systems.
• Track deadlines and office workflows.

• Design & Project Coordination: Provide basic graphic design support for internal communications.
• Coordinate with vendors on office upgrades.
• Maintain the quality of executive workspaces.

• Other Duties: Assist with event planning and manage inventory of office supplies.
• Perform additional duties as assigned by the COO.

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 3+ years of experience in an executive administrative or office management role.
• Proficiency in Microsoft Office and basic graphic design tools.
• Strong communication skills in English and Arabic preferred.
• Excellent organizational and time management abilities.

• Experience in an academic or medical environment.
• Familiarity with interior design principles.
• Knowledge of document/report formatting for executive use.

• Professionalism and discretion.
• Attention to detail and problem-solving ability.
• Adaptability and initiative.
• High degree of cultural sensitivity.

Profile:

• An Engineering/ MSc degree holder in Electrical/Electronics/Telecommunication or equivalent.
• Minimum of 10 years experience in the Telecom sector, in those 5 years in KSA in Business development, pre-sales, technical sales, sales engineering in the Telecommunication sector specifically in
Fiber optic networks, ICT and Radio access networks related products and services.

• Mandatory understanding of fiber optic Networks including fiber optic rollout/infrastructure, FTTx networks, in building cabling, PON and GPON Actives and Passive components.
• Strong awareness of ICT, RF networks, Distributed antenna systems and Microwave transmission networks required.
• Experience in catering to Industrial sector like (Oil and Gas, Manufacturing, and Treatment Plants) and Commercial sector like (Telecom operators, Government and Hospitality)
• Awareness of ELV (CCTV, Access Control, Physical Barriers, GRMS, HAS, Telephony system, WLAN networks, BMS, AV system, PAGA, etc.) related products and services will be an advantage.
• Proficiency in using office tools such as Microsoft Office application.
• Strong customer relationship skills and the ability to work in a team environment
• Self-motivated with a proven track record with operators, end-users, contractors and consultants
• Cost Analysis, Cost Control, Quality of work priority
• Strong personality with excellent negotiation skills and customer relationship management​
• Strong English communication skills, both written and verbal
• Arabic communication skills, both written and verbal
• Must possess a valid Saudi driving license


Responsibilities (but not limited to the following):

• Generate sales from new accounts to achieve sales and targets within the allocated geographical area and implement business development /marketing activities
• Work both independently and as a team player, assisting multiple diverse presales projects at various stages in the sale cycle.
• Maintain awareness of the market (clients, competitors, suppliers) and use any relevant information to increase the conversion rate
• Preparing and Conducting customer field engagements like product trials/evaluations, presentation of solutions and troubleshooting
• Developing customized proposals for each and specific business requirements
• Maintain all required records of sales activities as per company policy
• Liaise with operations team and act as liaison between customer & operations on issues relating to contracts, materials, delivery, installation and project execution, completion and maintenance.
• Routinely meet customers to ensure satisfaction and address any potential issues appropriately
• Prepare internal weekly sales reports, forecasting and other routine reports on a timely basis
• Adherence to the Quality Management System procedures
• Creating positive, long-lasting relationships with current and potential clients
• Working with senior team members to identify and manage company risks that might prevent growth.
• Managing virtual and in-person sales meetings
• Must be willing to travel to neighboring cities to visit customers and be flexible to perform all duties as required by company

• Act as the first point of contact for both internal and external visitors.
• Handle daily administrative tasks including scheduling meetings and managing calendars.
• Prepare and distribute communications such as emails, reports, and presentations.
• Maintain and organize company records and documentation.
• Coordinate travel arrangements for staff and executives.
• Assist in preparing and processing company documents and reports.
• Answer phone calls and greet visitors professionally.
• Ensure confidentiality of sensitive information.
• Perform other clerical duties as needed to support office operations.

• Perform secretarial duties for the Department.
• Assist Head of Department with special projects as assigned.
• Maintain meeting calendar, arrange meetings, and schedule visitors.
• Answer all telephone calls; refer to appropriate staff as needed.
• Make travel arrangements.
• Receive and assist visitors with professionalism.
• Coordinate with Departmental Secretaries regarding inter-departmental notifications.
• Follow up on various department tasks and keep track of their progress.
• Assist department staff in applying for leaves/holidays and submitting monthly timesheets to HR.
• Prepare requests for screen access, email, and internet, and manage necessary system enhancements for staff.
• Manage and request office supplies and follow up on approval and purchase order processes.
• Responsible for the incoming and outgoing of documents, keeping files secure for future reference.
• Send office job orders and follow up until completion.
• Participate in person-centered care initiatives undertaken by HMG.
• Enrich patient experience with compassion, respect, and dignity.
• Perform other applicable tasks as assigned within the realm of knowledge, skill, and abilities.

• Educational: College graduate or Diploma in Business Administration, Secretarial Management.
• Experience: Four (4) years of experience in a similar role; hospital experience preferred.

• Handle phone calls, emails, and correspondence.
• Organize and maintain office files, documents, and records.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Assist in preparing reports, presentations, and other office materials.
• Support office staff with general administrative tasks.
• Ensure office supplies are stocked and maintained.
• Greet and assist visitors in a professional manner.

• High school diploma or bachelor's degree in any field.
• Strong organizational and time management skills.
• Basic knowledge of Microsoft Office (Word, Excel, Outlook).
• Good communication skills in English and Arabic.
• Ability to work independently and as part of a team.