Secretary Jobs in Saudi Arabia

More than 154 Secretary Jobs in Saudi Arabia. Explore detailed job descriptions, salaries, and locations. Apply and get hired today!


Secretary
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Medical Secretary

Medical Secretary

📣 Job AdNew

Riyadh University Hospital

Full-time
Join Our Team as a Medical Secretary
At Riyadh University Hospital, we are seeking a dedicated Medical Secretary to provide essential administrative support in our clinical environment. This role is crucial in ensuring the smooth operation of our medical facility while upholding high standards of confidentiality and organization.

Key Responsibilities:
  • Provide secretarial support in a clinical environment.
  • Schedule staff meetings and keep minutes of the meetings.
  • Receive and screen phone calls and redirect them when appropriate.
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).
  • Maintain organization in the hospital environment, preparing memos, invoices, and appointment letters.
  • Ensure confidentiality of documents and secure handling of sensitive information.
  • Prepare invoices or financial statements and assist in bookkeeping.
  • Maintain electronic and paper records for easy access and organization.
  • Conduct research and prepare presentations or reports as assigned.
  • Manage file systems and databases effectively.

Qualifications:
We are looking for candidates with:
  • A degree in business administration or a related field.
  • Experience in healthcare settings is an asset.

Skills and Competencies:
The ideal candidate will possess:
  • Proven experience as a Medical Secretary or in similar administrative roles.
  • Proficiency in MS Office and ERP systems.
  • Knowledge of office management and basic accounting procedures.
  • Excellent organizational and time-management skills.
  • Outstanding communication and negotiation abilities.
  • Integrity and commitment to maintaining confidentiality.

breifcase0-1 years

locationRiyadh

2 days ago
Secretary

Secretary

📣 Job AdNew

Parsons Corporation

Full-time
Join Parsons as a Design Review Committee Secretary!
In a world of possibilities, pursue one with endless opportunities at Parsons. If you can imagine it, you can do it with us. We offer a workplace where you can thrive and find your next right opportunity.

Job Responsibilities:
As a Design Review Committee Secretary, you will lead and support a near-weekly design governance process for SD architecture and engineering projects. Your key responsibilities include:
  • Coordinating and managing Design Review Committee meetings, including scheduling, preparing agendas, and recording minutes.
  • Preparing professional presentations to articulate design concepts for executive-level review.
  • Reviewing submission packages to ensure completeness for presentation readiness.
  • Tracking actions, sign-offs, and follow-ups, enforcing accountability against deadlines.
  • Acting as the main liaison among project teams, design managers, and executive leadership.
  • Maintaining version control of decisions, feedback, and design revisions.
  • Identifying and addressing potential risks to the review schedule and workflow.
  • Supporting continuous improvement of governance practices.

Required Skills:
You should hold a Bachelor’s degree in Architecture, Engineering, Project Management, or a related field; a Master’s degree is a plus. With a minimum of 15 years of experience in related roles, you bring:
  • Thorough understanding of architectural and engineering design lifecycles and document workflows.
  • Exceptional organizational and time management skills to handle competing priorities.
  • Proven ability to engage with senior executives and deliver outcomes amid challenges.
  • Strong proficiency in Microsoft Office Suite and familiarity with project management tools.
  • Excellent written communication skills.

Preferred credentials include PMP or PRINCE2 certification, and professional training in Document Control or Project Coordination. Join Parsons, where we care about your well-being and provide growth opportunities.

breifcase0-1 years

locationMakkah

2 days ago
Secretary

Secretary

📣 Job AdNew

Parsons Corporation

Full-time
Join Parsons as a Design Review Committee Secretary!
In a world of possibilities, pursue one with endless opportunities at Parsons. If you can imagine it, you can do it with us. We offer a workplace where you can thrive and find your next right opportunity.

Job Responsibilities:
As a Design Review Committee Secretary, you will lead and support a near-weekly design governance process for SD architecture and engineering projects. Your key responsibilities include:
  • Coordinating and managing Design Review Committee meetings, including scheduling, preparing agendas, and recording minutes.
  • Preparing professional presentations to articulate design concepts for executive-level review.
  • Reviewing submission packages to ensure completeness for presentation readiness.
  • Tracking actions, sign-offs, and follow-ups, enforcing accountability against deadlines.
  • Acting as the main liaison among project teams, design managers, and executive leadership.
  • Maintaining version control of decisions, feedback, and design revisions.
  • Identifying and addressing potential risks to the review schedule and workflow.
  • Supporting continuous improvement of governance practices.

Required Skills:
You should hold a Bachelor’s degree in Architecture, Engineering, Project Management, or a related field; a Master’s degree is a plus. With a minimum of 15 years of experience in related roles, you bring:
  • Thorough understanding of architectural and engineering design lifecycles and document workflows.
  • Exceptional organizational and time management skills to handle competing priorities.
  • Proven ability to engage with senior executives and deliver outcomes amid challenges.
  • Strong proficiency in Microsoft Office Suite and familiarity with project management tools.
  • Excellent written communication skills.

Preferred credentials include PMP or PRINCE2 certification, and professional training in Document Control or Project Coordination. Join Parsons, where we care about your well-being and provide growth opportunities.

breifcase0-1 years

locationRiyadh

2 days ago
Secretary

Secretary

📣 Job AdNew

the lighthouse

Full-time
Job Purpose
The Secretary for the Deputy Managing Director plays a crucial role in providing high-level administrative assistance and secretarial support to the Deputy Managing Director (DMD) within an organization. This position requires exceptional organizational skills, discretion, and the ability to handle sensitive information with confidentiality.

Key Accountability Areas
  • Administrative Assistance Support: Manage schedule, prepare documents, handle communication.
  • Communication Liaison: Primary contact for stakeholders, draft correspondence.
  • Confidentiality: Handle sensitive information with discretion.
  • Meeting Coordination: Schedule meetings, prepare agendas, follow up on actions.
  • Travel Arrangements: Arrange travel accommodations and itineraries.
  • Calendar Management: Efficiently manage the DMD's schedule, including appointments, meetings, and travel arrangements.
  • Document Preparation: Prepare and organize documents, reports, and presentations, ensuring accuracy and timeliness.
  • Task Prioritization: Prioritize tasks effectively, ensuring the DMD's priorities are met in a timely manner.
  • Project Assistance: Assist with special projects and initiatives as assigned by the DMD, conducting research and providing support as needed.

Role Accountability
  • Prior experience supporting senior management.
  • Strong organizational and communication skills.
  • Proficiency in MS office software.
  • Ability to work independently and as part of a team.
  • Discretion and integrity with confidential information.
  • Bachelor's degree preferred.

breifcase0-1 years

locationRiyadh

2 days ago
Executive Assistant

Executive Assistant

📣 Job AdNew

Waad Education

Full-time
Join Waad Education as an Executive Assistant to the CEO!

We are seeking a highly organized, proactive, and trusted Executive Assistant to support our CEO in this pivotal role.

Key Responsibilities:
  • Manage the CEO’s calendar, schedule meetings, and coordinate appointments, ensuring optimal time management and prioritization of key commitments.
  • Prepare, proofread, and format reports, presentations, and correspondence for various audiences.
  • Serve as the primary contact between the CEO’s office and internal teams, school leaders, and external stakeholders.
  • Coordinate and prepare agendas for meetings, take minutes, and follow up on action items.
  • Support the planning and execution of Board meetings by preparing documents and maintaining records.
  • Handle confidential information with discretion and maintain professionalism.
  • Assist with research, data collection, and preparing briefing notes.
  • Track key initiatives and communicate progress effectively.

Qualifications:
  • Bachelor’s degree in Business Administration, Management, Education, or related field.
  • Minimum of 3 years of experience in an executive assistant or senior administrative role.
  • Prior experience in the education sector is a plus.

Key Competencies and Skills:
  • Excellent written and verbal communication skills in both English and Arabic.
  • Ability to manage multiple priorities and work under pressure.
  • High level of discretion and integrity in handling confidential matters.
  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
  • Proactive problem-solving skills.

Personal Attributes:
  • Reliable and trustworthy.
  • Adaptable and flexible.
  • Strong interpersonal skills and a collaborative mindset.

breifcase0-1 years

locationMakkah

3 days ago
Executive Assistant

Executive Assistant

📣 Job AdNew

Waad Education

Full-time
Join Waad Education as an Executive Assistant to the CEO!

We are seeking a highly organized, proactive, and trusted Executive Assistant to support our CEO in this pivotal role.

Key Responsibilities:
  • Manage the CEO’s calendar, schedule meetings, and coordinate appointments, ensuring optimal time management and prioritization of key commitments.
  • Prepare, proofread, and format reports, presentations, and correspondence for various audiences.
  • Serve as the primary contact between the CEO’s office and internal teams, school leaders, and external stakeholders.
  • Coordinate and prepare agendas for meetings, take minutes, and follow up on action items.
  • Support the planning and execution of Board meetings by preparing documents and maintaining records.
  • Handle confidential information with discretion and maintain professionalism.
  • Assist with research, data collection, and preparing briefing notes.
  • Track key initiatives and communicate progress effectively.

Qualifications:
  • Bachelor’s degree in Business Administration, Management, Education, or related field.
  • Minimum of 3 years of experience in an executive assistant or senior administrative role.
  • Prior experience in the education sector is a plus.

Key Competencies and Skills:
  • Excellent written and verbal communication skills in both English and Arabic.
  • Ability to manage multiple priorities and work under pressure.
  • High level of discretion and integrity in handling confidential matters.
  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
  • Proactive problem-solving skills.

Personal Attributes:
  • Reliable and trustworthy.
  • Adaptable and flexible.
  • Strong interpersonal skills and a collaborative mindset.

breifcase0-1 years

locationJeddah

3 days ago