Secretary Jobs in Saudi Arabia

Executive Secretary for remote work

Qualifications and required conditions:
1- Bachelor's degree
2- Ability to lead, take responsibility, and manage a team.
3- Ability to follow up, evaluate, and develop work.
4- Ability to research, analyze, and plan.
5- Ability to prepare technical reports.
6- Full proficiency in using Office programs.
7- Proficiency in communication skills and providing appropriate solutions to problems.
8- Experience in administrative work.
9- Availability for work.

• Provide administrative and secretarial support
• Handle verbal and written correspondence professionally
• Prepare and coordinate documents and presentations
• Organize and maintain files and office records

• Proficiency in English (both spoken and written)
• Effective and outstanding communication skills
• Ability to prepare professional presentations

• Provide administrative and secretarial support
• Handle oral and written correspondence professionally
• Prepare and coordinate documents and presentations
• Organize and maintain office files and records

• Fluent in English, both spoken and written
• Effective communication and interpersonal skills
• Ability to prepare professional presentations

• Manage administrative duties including correspondence, scheduling appointments, and maintaining files.
• Assist in preparing reports and documentation as needed.
• Support office management by organizing office layout and maintaining supplies inventory.
• Coordinate with team members to schedule meetings and follow up on action items.
• Ensure compliance with company policies and procedures in administrative processes.
• Act as a point of contact for internal and external communications.
• Perform additional tasks as assigned by management.

• Diploma in Business Administration, Office Management, or a related field.
• Proven experience in administrative roles.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills.

• Provide administrative and clerical support to project teams within the PMS organization.
• Maintain organized filing systems, logs, and correspondence registers.
• Assist in typing, formatting documents, and preparing internal and external communications.
• Handle office supplies and manage incoming and outgoing correspondence.
• Support coordination of project meetings and maintain accurate records and timesheets.
• Ensure compliance with established filing and archiving procedures.
• Coordinate with project staff to support a safe and efficient work environment.

• Maintaining filing systems, logs, and correspondence registers.
• Assisting in typing, document formatting, and preparation of both internal and external communications.
• Handling office supplies, incoming and outgoing correspondence, and coordinating project meetings.
• Assisting in maintaining records, timesheets, and tracking general administrative data.
• Ensuring compliance with established filing and archiving procedures.

• A high school education.
• A minimum of 5 years’ experience in secretarial activities, filing systems, and office administration.

• Apply approved section policies, processes, and procedures.
• Schedule appointments and meetings efficiently.
• Perform various administrative tasks to support department operations.
• Coordinate with other departments for smooth bureaucratic procedures.
• Maintain and order office supplies as needed.
• Communicate with IT to resolve any issues promptly.
• Organize catering for department affairs.
• Prepare responses to incoming correspondence.
• Generate timely and accurate reports for the section.
• Comply with all safety, health, and environmental procedures.

• Enter daily production output and corresponding man-hours into the ERP system.
• Update job orders, work orders, and production status in real time.
• Track and record finished goods, rejected items, and rework quantities.
• Report data inconsistencies or errors to supervisors or relevant departments.
• Assist in closing production orders and verifying Bill of Material (BOM) consumption.

• Diploma degree (minimum requirement).
• 1–2 years of experience in a similar data entry or production support role within a switchgear or manufacturing factory.
• Previous experience with SAP or ERP systems is an advantage.
• Ability to manage and prioritize multiple time-sensitive tasks in a fast-paced production environment.

• Strong analytical skills with attention to data accuracy and problem resolution.
• Excellent written and verbal communication skills.
• High attention to detail and follow-up.
• Proficient in Microsoft Office applications, especially Excel and Word.
• Willingness to work closely with production teams on the manufacturing floor.

• Manage and organize schedules, appointments, and meetings for the team.
• Prepare and maintain accurate records, reports, and documentation.
• Handle correspondence, including emails and phone calls, efficiently and professionally.
• Assist in the preparation of presentations and other office materials.
• Coordinate office activities and events to promote a positive work environment.
• Maintain office supplies and inventory, ensuring availability as needed.
• Perform various administrative tasks as assigned by management.

• Proven experience as a secretary or in a similar administrative role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to maintain confidentiality and handle sensitive information.
• High school diploma; additional qualifications as a personal assistant or secretary are a plus.

• Support the full employee lifecycle and HR system transactions.
• Coordinate payroll and manage government platform processes.
• Ensure accurate reporting and documentation.
• Work closely with line managers, employees, and corporate stakeholders to maintain compliance.

• Reviewing and auditing data forms.
• Entering and storing data and information on the computer.
• Reviewing classification codes for data and correcting errors.
• Making necessary backups for data.
• Adhering to instructions related to data and information confidentiality.

• Two years of practical experience.
• Educational qualification: high school level.
• Advanced skills in archiving, inspection, data collection, and using computer equipment.
• Proficiency in Arabic and English.

• Managing internal and external communications and correspondences.
• Organizing meetings, preparing agendas, and documenting meeting minutes.
• Following up on the implementation of administrative decisions and providing regular reports.
• Supporting teams in organizing and planning various administrative activities.

• A Bachelor's degree in Management or a related field.
• A minimum of two years of experience in administrative roles.
• Strong organizational and communication skills.
• Proficiency in office management software (*, Microsoft Office).

• Ensure timely execution of all administrative decisions.
• Improve internal communication between departments by 15% over the year.

• Percentage of administrative decisions implemented on time.
• Satisfaction rate regarding the quality of meetings and reports.
• Improvement rate in internal communication between departments.

• Organizing internal events and workshops to enhance employee communication.
• Providing suggestions for improving internal administrative processes.
• Supporting the HR team in the onboarding and orientation process for new employees.

• Prepare receipt and issue vouchers and report any discrepancies.
• Manage material transfer by system between warehouses.
• Assist in inventory data entry tasks.
• Handle CHEP pallet transactions in the system and update reports.
• Maintain filing for all related files.
• Comply with safety and environmental instructions and participate in toolbox talks led by the HSE officer.
• Consult and participate in the development and improvement of the OH&S management system.

• Preferred practical experience in the field
• Excellent English language skills
• Ability to start work immediately
• Seriousness and discipline in work

• Assist in laboratory testing and characterization of RO membranes (performance, fouling, rejection, permeability).
• Prepare and operate RO testing setups.
• Collect, analyze, and document experimental data accurately.
• Support membrane development activities, including material preparation and modification.
• Conduct routine maintenance and calibration of laboratory equipment.
• Assist in troubleshooting experimental issues and optimizing test protocols.
• Prepare technical reports, research summaries, and presentations.
• Support compliance with laboratory safety and quality standards.
• Collaborate with multidisciplinary research teams and support ongoing R&D projects.

• Bachelor’s degree in Chemical Engineering, Materials Science, Environmental Engineering, Chemistry, or a related field.
• Basic knowledge of membrane technology and water treatment processes.
• Experience with laboratory work and experimental procedures.
• Ability to analyze data and prepare technical documentation.
• Strong attention to detail and organizational skills.

• Master’s degree or ongoing postgraduate studies in a relevant field.
• Hands-on experience with RO systems or membrane characterization techniques.
• Familiarity with data analysis tools and scientific reporting.
• Prior research or laboratory assistant experience.

• Laboratory experimentation
• Data analysis and reporting
• Problem-solving
• Teamwork and communication
• Research methodology

• Manage the Chief Officer's calendar, scheduling appointments, meetings, and events.
• Prioritize and coordinate conflicting schedules and commitments.
• Plan and coordinate all aspects of business travel for the Chief Officer, including transportation, accommodation, and itineraries.
• Serve as the primary point of contact for the Chief Officer, managing phone calls, emails, and correspondence.
• Draft and prepare written communications, such as emails, memos, and letters.
• Arrange and coordinate meetings, conferences, and events for the Chief Officer.
• Maintain organized and up-to-date filing systems for executive-level documents.
• Track and process the Chief Officer's expenses.

• Bachelor's degree in Business Administration, English, or equivalent from a recognized university.
• 9 years of experience in a similar role.
• Outstanding verbal and written communication skills.
• Highly proficient in Microsoft Office Suite.
• Strong organizational and time-management abilities.
• Ability to work independently and collaboratively.
• Discretion and confidentiality in handling sensitive information.