Secretary Jobs in Saudi Arabia

Join Meras International Investment Company as a Human Resources Coordinator!
We are dedicated to attracting the best Saudi talents while promoting inclusivity for individuals with special needs throughout our diverse work fields.

Key Responsibilities:

• Serve as the primary point of contact for employees, addressing inquiries related to work policies, attendance, and vacations.
• Communicate directly with employees regarding new policies or changes affecting their work.
• Ensure compliance with safety and quality regulations throughout the department to safeguard employees and uphold environmental standards.
• Prepare regular reports related to human resources performance, including attendance statistics, leave reports, and performance data.
• Assist in developing and improving human resources policies and procedures.

Required Skills:

• Ability to prioritize tasks effectively.
• Strong communication skills with employees and management, both verbal and written.
• Active listening skills to address employee complaints and provide suitable solutions.
• Build positive relationships across departments.
• Analyze issues and make quick, effective decisions.
• Handle employee conflicts and offer satisfactory resolutions.
• Collaborate with various departments to ensure smooth operations.

Basic Knowledge:

• Ability to work within a team and coordinate efforts with colleagues.
• Understanding of labor laws and regulations related to human resources.
• Basic knowledge of applicant tracking systems.
• Proficiency in various databases and human resources systems.
• Basic knowledge of Microsoft Office and human resources management software.
• Good command of English, both spoken and written.

Qualifications and Experience:

• Bachelor's degree or diploma in Human Resources or equivalent.
• Experience of one year or more.

Join Meras International Investment Company as a Human Resources Coordinator!
We are dedicated to attracting the best Saudi talents while promoting inclusivity for individuals with special needs throughout our diverse work fields.

Key Responsibilities:

• Serve as the primary point of contact for employees, addressing inquiries related to work policies, attendance, and vacations.
• Communicate directly with employees regarding new policies or changes affecting their work.
• Ensure compliance with safety and quality regulations throughout the department to safeguard employees and uphold environmental standards.
• Prepare regular reports related to human resources performance, including attendance statistics, leave reports, and performance data.
• Assist in developing and improving human resources policies and procedures.

Required Skills:

• Ability to prioritize tasks effectively.
• Strong communication skills with employees and management, both verbal and written.
• Active listening skills to address employee complaints and provide suitable solutions.
• Build positive relationships across departments.
• Analyze issues and make quick, effective decisions.
• Handle employee conflicts and offer satisfactory resolutions.
• Collaborate with various departments to ensure smooth operations.

Basic Knowledge:

• Ability to work within a team and coordinate efforts with colleagues.
• Understanding of labor laws and regulations related to human resources.
• Basic knowledge of applicant tracking systems.
• Proficiency in various databases and human resources systems.
• Basic knowledge of Microsoft Office and human resources management software.
• Good command of English, both spoken and written.

Qualifications and Experience:

• Bachelor's degree or diploma in Human Resources or equivalent.
• Experience of one year or more.

Join Meras International Investment Company as a Human Resources Coordinator!
We are dedicated to attracting the best Saudi talents while promoting inclusivity for individuals with special needs throughout our diverse work fields.

Key Responsibilities:

• Serve as the primary point of contact for employees, addressing inquiries related to work policies, attendance, and vacations.
• Communicate directly with employees regarding new policies or changes affecting their work.
• Ensure compliance with safety and quality regulations throughout the department to safeguard employees and uphold environmental standards.
• Prepare regular reports related to human resources performance, including attendance statistics, leave reports, and performance data.
• Assist in developing and improving human resources policies and procedures.

Required Skills:

• Ability to prioritize tasks effectively.
• Strong communication skills with employees and management, both verbal and written.
• Active listening skills to address employee complaints and provide suitable solutions.
• Build positive relationships across departments.
• Analyze issues and make quick, effective decisions.
• Handle employee conflicts and offer satisfactory resolutions.
• Collaborate with various departments to ensure smooth operations.

Basic Knowledge:

• Ability to work within a team and coordinate efforts with colleagues.
• Understanding of labor laws and regulations related to human resources.
• Basic knowledge of applicant tracking systems.
• Proficiency in various databases and human resources systems.
• Basic knowledge of Microsoft Office and human resources management software.
• Good command of English, both spoken and written.

Qualifications and Experience:

• Bachelor's degree or diploma in Human Resources or equivalent.
• Experience of one year or more.

Join Our Team as a Data Entry Operator!
We're seeking a dedicated data entry operator to contribute to our dynamic environment at RAKAYA, a leading chocolate manufacturing company. This role is integral to our operations and involves managing data that supports our business decisions.

Key Responsibilities:

• Inputting and updating data into systems and databases from various sources, including paper documents and digital records.
• Ensuring the quality, consistency, and accuracy of data input by verifying and cross-checking data to eliminate errors.
• Following company data entry procedures while adhering to data protection regulations.
• Performing regular data backups and quality checks to secure data and prevent loss.
• Organising and filing electronic and paper records for easy retrieval.
• Assisting in data retrieval and organisation for reports, audits, and business needs.
• Collaborating with teams to resolve data-related issues and improve processes.
• Generating data reports and summaries as needed by management.
• Maintaining data confidentiality while following data protection policies.

Qualifications & Skills:

• High school diploma or equivalent, with additional qualifications being a plus.
• Proven experience as a data entry operator or in a similar data-focused role.
• Strong computer skills, particularly in Microsoft Excel, Word, and database management software.
• Typing speed and accuracy with the ability to efficiently process large volumes of data.
• Attention to detail and a commitment to producing error-free work.
• Excellent organisational skills with effective time management.
• Familiarity with Google Suite (Docs, Sheets, Drive).
• Solid communication skills for effective teamwork.
• Able to handle sensitive information discreetly.
• Capable of working independently as well as part of a team in a fast-paced setting.

Job Type: Full-time, Permanent
Pay: ﷼150*******00 per month

Join MSCEB as an Office Manager!
MSCEB is expanding its footprint in the Kingdom of Saudi Arabia and is seeking a high-caliber Office Manager to lead operations in our Khobar Office. This is a strategic, leadership-level role requiring an experienced Civil or Architectural Engineer.

Key Responsibilities:

• Manage all branch operations, administration, and technical coordination for the Khobar office.
• Lead the identification, evaluation, and onboarding of Saudi-based sub-consultants through formal MOUs.
• Proactively establish new business leads and local partnerships.
• Support tendering processes and ensure project readiness.
• Ensure regulatory compliance with Saudi laws.
• Coordinate closely with Bahrain HQ and liaise with local authorities, clients, and consultants.

Qualifications & Experience:

• Bachelor’s degree in Civil Engineering or Architecture (mandatory).
• Minimum 10 years of total experience, with 5+ years in a leadership role within the Saudi AEC industry.
• Demonstrated ability to build relationships within the public and private sectors.
• Strong network within the Saudi engineering ecosystem.
• Deep knowledge of local compliance requirements.
• Bilingual in Arabic and English is highly preferred.

Preferred Candidate Profile:

• Saudi nationals preferred; experienced residents with valid local knowledge will be considered.
• Excellent communication and negotiation skills.
• Strategic thinker with a hands-on ability to execute and manage teams.

Join Menasa & Partners FZ-LLC as an Office Manager:
We are seeking a highly organized and proactive Chief of Staff to support our CEO in Eastern Province, Saudi Arabia.

Role Summary:
The Chief of Staff will manage key projects, streamline operations, and ensure effective communication across the organization. This position demands strong coordination, communication, and problem-solving skills.

Key Responsibilities:

• Support the CEO in executing daily tasks and strategic initiatives.
• Track and report on the progress of business goals and projects.
• Manage cross-functional projects to ensure timely delivery and alignment with company strategy.
• Facilitate communication between the CEO, leadership team, and departments.
• Prepare meeting agendas, briefings, and follow up on action items.
• Conduct research and analysis on industry trends and opportunities.
• Improve internal processes to boost efficiency.
• Solve operational issues and ensure smooth day-to-day activities.
• Handle confidential information with discretion.

Qualifications:

• Bachelor's degree in Business, Management, or a related field; MBA is a plus.
• 710 years of senior-level experience, ideally in a multinational or listed company.

Skills & Attributes:

• Strong leadership and communication skills.
• Ability to manage multiple priorities and projects.
• Strategic thinker and effective problem-solver.
• High attention to detail and discretion.
• Proficient in MS Office and project management tools.
• Proactive, adaptable, and team-oriented.

Note: This is a Saudization/KSA National role. Minimum experience of 7 years is required along with a Bachelor’s degree.

Join Menasa & Partners FZ-LLC as an Office Manager:
We are seeking a highly organized and proactive Chief of Staff to support our CEO in Eastern Province, Saudi Arabia.

Role Summary:
The Chief of Staff will manage key projects, streamline operations, and ensure effective communication across the organization. This position demands strong coordination, communication, and problem-solving skills.

Key Responsibilities:

• Support the CEO in executing daily tasks and strategic initiatives.
• Track and report on the progress of business goals and projects.
• Manage cross-functional projects to ensure timely delivery and alignment with company strategy.
• Facilitate communication between the CEO, leadership team, and departments.
• Prepare meeting agendas, briefings, and follow up on action items.
• Conduct research and analysis on industry trends and opportunities.
• Improve internal processes to boost efficiency.
• Solve operational issues and ensure smooth day-to-day activities.
• Handle confidential information with discretion.

Qualifications:

• Bachelor's degree in Business, Management, or a related field; MBA is a plus.
• 710 years of senior-level experience, ideally in a multinational or listed company.

Skills & Attributes:

• Strong leadership and communication skills.
• Ability to manage multiple priorities and projects.
• Strategic thinker and effective problem-solver.
• High attention to detail and discretion.
• Proficient in MS Office and project management tools.
• Proactive, adaptable, and team-oriented.

Note: This is a Saudization/KSA National role. Minimum experience of 7 years is required along with a Bachelor’s degree.

Join Menasa & Partners FZ-LLC as an Office Manager:
We are seeking a highly organized and proactive Chief of Staff to support our CEO in Eastern Province, Saudi Arabia.

Role Summary:
The Chief of Staff will manage key projects, streamline operations, and ensure effective communication across the organization. This position demands strong coordination, communication, and problem-solving skills.

Key Responsibilities:

• Support the CEO in executing daily tasks and strategic initiatives.
• Track and report on the progress of business goals and projects.
• Manage cross-functional projects to ensure timely delivery and alignment with company strategy.
• Facilitate communication between the CEO, leadership team, and departments.
• Prepare meeting agendas, briefings, and follow up on action items.
• Conduct research and analysis on industry trends and opportunities.
• Improve internal processes to boost efficiency.
• Solve operational issues and ensure smooth day-to-day activities.
• Handle confidential information with discretion.

Qualifications:

• Bachelor's degree in Business, Management, or a related field; MBA is a plus.
• 710 years of senior-level experience, ideally in a multinational or listed company.

Skills & Attributes:

• Strong leadership and communication skills.
• Ability to manage multiple priorities and projects.
• Strategic thinker and effective problem-solver.
• High attention to detail and discretion.
• Proficient in MS Office and project management tools.
• Proactive, adaptable, and team-oriented.

Note: This is a Saudization/KSA National role. Minimum experience of 7 years is required along with a Bachelor’s degree.

Join Classera as an Office Manager to the CEO!
We are seeking a detail-driven and proactive Office Manager to oversee the daily operations of our rapidly growing business in Jeddah, Saudi Arabia. This role is critical in fostering an efficient, organized, and positive workplace that supports our innovative teams engaged in developing cutting-edge technology solutions.

Key Responsibilities:

• Office Operations & Facilities Management: Oversee all aspects of office management, manage vendor contracts and coordinate with IT for technology support.
• Administrative & Executive Support: Provide comprehensive administrative assistance to senior management, organize internal events, and maintain confidential records.
• Financial Oversight & Budget Management: Monitor office expenditures and assist in the preparation of financial reports.
• Compliance, Safety & Cultural Adaptation: Ensure compliance with Saudi labor laws and promote a workplace culture respecting local customs.
• Communication & Coordination: Serve as the primary contact for office-related queries and support HR functions.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or related discipline.
• 35 years of experience in office or operations management, preferably in the technology sector in KSA or the GCC.
• Strong familiarity with Saudi workplace regulations and cultural nuances.
• Proficiency in Microsoft Office and collaboration tools.
• Fluency in English and Arabic.

What We Offer:

• Competitive compensation aligned with Saudi market standards.
• Opportunities for career growth in a leading technology company.
• Exposure to innovative projects and cutting-edge tech solutions.

Join Our Team as an Administration Manager
Our client Guardian Glass is seeking a talented Administration Manager to enhance our organization. We pride ourselves on our commitment to teamwork and ingenuity in providing top-notch service to our customers. Our manufacturing facility in Al Jubail produces a range of glass products and employs over 250 dedicated professionals.

Key Responsibilities:

• Oversee and manage the company’s accounts with regulatory bodies, including the Ministry of Commerce, Ministry of Investment, Ministry of Human Resources, and Zakat & Tax Authority.
• Ensure compliance with Saudi labor laws and manage Government Relations (GR) activities.
• Liaise with local authorities for employee documentation and permits.
• Support HR by maintaining updated administrative policies and procedures.
• Oversee employee accommodation, camp management, transportation, and site facilities.
• Maintain accurate administrative records and filing systems for audits.
• Supervise and mentor administrative staff, providing necessary support and training.

Qualifications:

• 815 years of experience in HR administrative duties and Government Relations.
• Bilingual Saudi National preferred.
• Background in Business Administration or related field.
• Proficiency in Microsoft 365 software.
• Excellent interpersonal, time management, and organizational skills.
• Fluency in English and Arabic, both spoken and written.

Preferred Qualifications:

• Experience in HR Shared Services and operations.
• Proven experience as an Administration Manager.

Job Summary: The Office Manager is responsible for overseeing the daily administrative operations of the office, ensuring efficiency and smooth workflow. Reporting directly to the Director, the Office Manager coordinates office activities, manages support staff, maintains office systems, and acts as a liaison between departments. This role requires strong organizational skills, excellent communication, and the ability to handle multiple tasks to support the overall goals of the organization.

Responsibilities:

• Oversee daily office operations to ensure a productive work environment.
• Manage and supervise administrative staff, including task delegation, performance monitoring, and training.
• Coordinate communication between the Director, staff, and external stakeholders.
• Maintain office supplies, equipment, and facilities to ensure operational efficiency.
• Implement and improve office procedures and policies in alignment with organizational goals.
• Manage scheduling, meetings, and correspondence for the Director and office team.
• Assist in budgeting, expense tracking, and financial reporting related to office administration.
• Ensure compliance with health and safety regulations within the office environment.
• Handle confidential information with discretion and professionalism.
• Support special projects and other tasks as assigned by the Director.

Requirements:

• Bachelor's degree in Business Administration, Management, or a related field is preferred.
• Relevant certifications (*, Office Management, Project Management) are a plus.
• Minimum of 35 years experience in office administration or management.
• Proven track record in supervising office staff and managing administrative functions.

Join Dar Al-Hekma University as an Office Manager!
We are seeking a dedicated and organized Office Manager to lead our administrative team and interact closely with our Division's Directors and Staff. This position allows you to develop valuable skills and contribute significantly to the efficient running of our office.

Roles & Responsibilities:

• Interact courteously with the Division's Directors and Staff in response to inquiries and requests.
• Carry out duties with a high degree of accuracy and attention to deadlines.
• Act as the first point of contact for the Director.
• Assist the Director in resolving Division-related issues and follow up as necessary.
• Help in developing the Division's policies and procedures.
• Communicate with division departments to answer questions and resolve issues, including budget queries.
• Train, supervise, and evaluate the performance of Administrative Assistants and support staff.
• Ensure the office meets deadlines and operates efficiently.

Relevant Experience:
Minimum of 5 years experience in the field.

This is a full-time role based in Jeddah. We encourage interested candidates to apply.

Join RMJM as an Office and General Manager!
RMJM is seeking an experienced Riyadh-based office and general manager to lead our growing operations in the Kingdom of Saudi Arabia. This pivotal role will drive business expansion, enhance client relationships, and ensure seamless project delivery in alignment with RMJM's global standards.

Key Responsibilities:

• Oversee day-to-day office operations, ensuring efficiency and compliance with KSA regulations.
• Lead business development efforts in coordination with the Group Development Director, identifying new opportunities and fostering strategic partnerships.
• Serve as the primary interface with clients, consultants, and government authorities.
• Represent RMJM at industry events, conferences, and stakeholder meetings, reinforcing our presence in the KSA market.
• Ensure projects adhere to local standards, approval processes, and contractual requirements.

Qualifications:

• Degree-qualified Architect or related built-environment professional (Engineering, Project Management, etc.).
• 15+ years of professional experience, with at least 3 years in KSA.
• Proven track record in managing multidisciplinary teams and large-scale projects.
• Deep understanding of KSA's construction laws, permitting processes (*, SCE, MoMRAH, MODON), and procurement frameworks.
• Strong business acumen with experience in tender submissions, fee proposals, and contract negotiations.
• Established a professional network with government entities, developers, and international consultancies.
• Fluent in Arabic and English (written and spoken).

Desirable Attributes:

• Familiarity with digital delivery tools (BIM, ISO 19650) and KSA's local content (Saudization) requirements.
• Ability to navigate cross-cultural teams and foster collaboration across RMJM's global studios.

Join us today and make a difference in people's lives!

We are seeking a highly organized, proactive, and detail-oriented Office Manager to oversee the daily administrative operations of our new office in Riyad (Saudi Arabia). The ideal candidate will be responsible for maintaining a smooth and efficient work environment, managing office resources, supporting staff, and contributing to a positive workplace culture.

General Responsibilities:

• Provide office leadership and administrative support to the team.
• Perform a wide variety of administrative support activities, which require handling of business-sensitive and confidential information.
• Manage day-to-day office operations and ensure a well-organized and professional environment.
• Coordinate and oversee administrative tasks such as scheduling, office supplies, mail handling, and record-keeping.
• In coordination with HR, manage employment contracts through the online portal, and maintain employees' visa/work permits.
• Manage monthly payroll processes in coordination with HR and Finance.
• Supervise and support administrative staff and office reception as needed.
• Act as the primary point of contact for office vendors, service providers, and building management.
• Maintain and manage office budgets, expenses, and petty cash.
• Assist with onboarding new employees, including workstation setup and orientation.
• Organize company events, meetings, and team-building activities.
• Ensure compliance with health and safety regulations and company policies.
• Manage calendars, prepare reports, and support senior management with administrative tasks.
• Monitor office efficiency and implement improvements where necessary.

Skills And Experience:

• Proven experience as an Office Manager, Administrative Manager, or similar role.
• Fluent in both Arabic and English.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and other office management tools.
• Ability to handle sensitive information with confidentiality and professionalism.
• Problem-solving mindset with attention to detail.
• Willingness and ability to work a flexible schedule when necessary.
• Proven track record of demonstrating knowledge and understanding of compliance topics.

Education:

• Bachelor's degree from an accredited university or college (or a high school diploma).

Valuing Different Backgrounds:
LivaNova values equality and diversity. We are committed to ensuring that our recruitment process is fair, transparent, and free from unlawful discrimination. Our selection process is driven by the key demands/requirements for the role rather than bias or discrimination.

Join us today and make a difference in people's lives!

We are seeking a highly organized, proactive, and detail-oriented Office Manager to oversee the daily administrative operations of our new office in Riyad (Saudi Arabia). The ideal candidate will be responsible for maintaining a smooth and efficient work environment, managing office resources, supporting staff, and contributing to a positive workplace culture.

General Responsibilities:

• Provide office leadership and administrative support to the team.
• Perform a wide variety of administrative support activities, which require handling of business-sensitive and confidential information.
• Manage day-to-day office operations and ensure a well-organized and professional environment.
• Coordinate and oversee administrative tasks such as scheduling, office supplies, mail handling, and record-keeping.
• In coordination with HR, manage employment contracts through the online portal, and maintain employees' visa/work permits.
• Manage monthly payroll processes in coordination with HR and Finance.
• Supervise and support administrative staff and office reception as needed.
• Act as the primary point of contact for office vendors, service providers, and building management.
• Maintain and manage office budgets, expenses, and petty cash.
• Assist with onboarding new employees, including workstation setup and orientation.
• Organize company events, meetings, and team-building activities.
• Ensure compliance with health and safety regulations and company policies.
• Manage calendars, prepare reports, and support senior management with administrative tasks.
• Monitor office efficiency and implement improvements where necessary.

Skills And Experience:

• Proven experience as an Office Manager, Administrative Manager, or similar role.
• Fluent in both Arabic and English.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and other office management tools.
• Ability to handle sensitive information with confidentiality and professionalism.
• Problem-solving mindset with attention to detail.
• Willingness and ability to work a flexible schedule when necessary.
• Proven track record of demonstrating knowledge and understanding of compliance topics.

Education:

• Bachelor's degree from an accredited university or college (or a high school diploma).

Valuing Different Backgrounds:
LivaNova values equality and diversity. We are committed to ensuring that our recruitment process is fair, transparent, and free from unlawful discrimination. Our selection process is driven by the key demands/requirements for the role rather than bias or discrimination.

Join Our Team as an Executive Secretary!

We are seeking a highly organized and motivated Executive Secretary to join our dynamic team in Kharj City, Saudi Arabia. This role is pivotal in ensuring smooth operations through effective administrative support and business development initiatives.

Key Responsibilities:

• Provide comprehensive administrative support to senior executives, including managing schedules, organizing meetings, and handling correspondence.
• Assist in business development initiatives by conducting market research and preparing reports to support strategic decision-making.
• Coordinate travel arrangements and itineraries for executives, ensuring all logistics are efficiently managed.
• Maintain and organize confidential files and documents, ensuring easy access and confidentiality.
• Act as a liaison between the executive team and internal/external stakeholders, fostering effective communication and collaboration.
• Prepare presentations, meeting agendas, and other documents as required.

Qualifications:

• Bachelor's degree in English is mandatory.
• Completion of a recognized course in secretarial studies.
• Proven experience in a business development role or similar position.
• Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong verbal and written communication skills in English.
• Proficiency in Microsoft Office Suite and other relevant software.

If you are a proactive individual with a passion for supporting executive leadership and driving business growth, we invite you to apply for this exciting opportunity to make a significant impact in our organization.

Join Our Team as an Office Administration Manager at Thermo Fisher Scientific!

At Thermo Fisher, we empower our employees to excel and innovate. As an Office Administration Manager, you will play a crucial role in ensuring seamless operations, supporting our mission to make the world healthier, cleaner, and safer!

A Day in the Life:

• Coordinate and manage daily office administrative functions.
• Coordinate between departments to ensure flawless workflow.
• Implement and maintain office systems to support operational efficiency.
• Coordinate & support onboarding of colleagues with access to government tools & portals.

Keys to Success:

• Outstanding organizational and multitasking abilities.
• Proven track record in managing office operations.
• Strong leadership and communication skills.

Education: High school diploma and equivalent experience required.

Experience: Minimum of 3 years in an administrative or office management role with a background in managing diverse teams in a fast-paced environment.

Knowledge, Skills, Abilities: Proficiency in office software and tools, excellent problem-solving skills, and the ability to strictly adhere to company policies and procedures.

About the Role:
The Administrative Specialist is responsible for organizing and coordinating projects to ensure successful completion of assigned tasks. This role involves working closely with team members, stakeholders, and management to streamline processes and maintain effective communication.

Responsibilities:

• Provide direct administrative support to employees, including preparing reports, reviewing documents, and managing schedules.
• Schedule and organize meetings, ensuring all logistical details are effectively managed.
• Responsible for handling incoming and outgoing communications, including emails, messages, phone calls, and letters, with a high level of professionalism and accuracy.
• Oversee daily office operations, including inventory management, monitoring supplies, ordering office materials as needed.
• Maintain organized and updated records, files, and databases, ensuring compliance with authority policies and confidentiality protocols.
• Coordinate and follow up on office projects and internal procedures, ensuring deadlines are met.
• Handling administrative issues promptly and efficiently to ensure the continuity of workflow without delay.
• Perform any other related job duties as assigned.

Qualifications:

• 3+ years’ experience in administrative support roles.
• Excellent organizational skills and attention to detail.
• Excellent written and spoken Arabic/English.