Secretary Jobs in Saudi Arabia

• Tasks:
• Extract basic information and data.
• Use drawing tools to convert data into digital information.
• Enter the information into the digitization application.

• Extracting essential real estate information and data.
• Transforming information into usable credits via the digital application.
• Maintaining high standards of information security while working.

• Document Management & Processing: Maintain and organize both physical and digital documentation related to rotating equipment and project specifications.
• Administrative Support: Manage the Technical Manager's calendar, coordinate logistics for site visits, and prepare meeting agendas.
• Project Support: Assist with monitoring project deadlines and deliverables for shutdown activities.
• Confidentiality & Compliance: Handle sensitive information discreetly and ensure compliance with company policies.
• General Office Management: Maintain office supplies and assist with onboarding new staff.

• Proven experience as an Executive Assistant or in a similar role.
• Strong knowledge of document management systems.
• Proficiency in Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Bachelor's degree or equivalent in Business Administration or Engineering preferred.

• Perform clerical tasks and provide company secretarial work.
• Communicate effectively with clients and ensure their needs are met.
• Assist in executive administrative tasks and enhance customer service delivery.

• Strong clerical and organizational skills.
• Excellent communication and customer service abilities.
• Minimum 5 years of experience in the Saudi market.
• Proficiency in legal terminology is a plus.
• Bachelor's degree in Law or a related field.

• Overseeing client interactions and managing sales processes.
• Coordinating with internal and external teams to achieve sales objectives.
• Contributing to the development and implementation of sales strategies.
• Ensuring effective communication with clients.

• Proficiency in Sales Coordination and Operations.
• Strong customer service and communication skills.
• Knowledge of sales processes and effective strategies.
• A Bachelor's degree in Engineering, Business, or a related field.
• Attention to detail and strong organizational abilities.
• Previous experience in a similar role is an advantage.

• Responsibilities:
• Managing files and documents.
• Coordinating appointments and meetings.
• Preparing reports and files related to work.

• Extracting basic real estate information and data.
• Using drawing tools on computers to convert data into clip art.
• Entering information using the Digitization application.

• Digitizing paper documents accurately.
• Facilitating access to digital information.
• Managing and updating databases.

• Saudi nationality.
• Freelance work document with a data entry specialization.
• Proficiency in using computers.
• Education level: High school or equivalent.

• Requirements:
• Minimum diploma qualification
• Previous experience in the administrative field
• Nationality: Saudi
• Age not exceeding 45 years
• Resident of Al-Rass Governorate

• Stimulating work environment
• Annual leave
• 5 days a week work
• Registration in social insurance
• Salary will be determined after the interview

• Government & Regulatory Compliance: Manage activities on Saudi government portals, ensure the timely processing of work permits, visa renewals, and maintain records for compliance audits.
• Administrative Operations: Oversee daily office administration, manage document control, and coordinate HR functions in line with Saudi labor laws.
• Financial & Reporting Support: Monitor administrative budgets and prepare reports on compliance status and operational efficiency.
• Stakeholder Coordination: Liaise with internal teams and external authorities to resolve administrative issues and support management in policy implementation.

• Bachelor’s degree in Business Administration or related field.
• 5–7 years of experience in administration, preferably in shipping or logistics.
• Strong knowledge of Saudi labor laws and government portals.
• Fluency in English and Arabic is required.

• Be part of a leading global carrier focusing on sustainability.
• Work in a dynamic environment with opportunities for professional growth.

A leading company operating in the oil, energy, and engineering sector is seeking to hire a:Business Development Specialist
Requirements:
Minimum of 4 years of experience in Business DevelopmentPreferably with experience in IKTVA

• Strong communication and negotiation skills.
• Proficiency in English

• Prepare daily, weekly, and periodic reports with high accuracy.
• Coordinate and schedule meetings, preparing meeting minutes and ensuring follow-up on action items.
• Manage emails, official correspondence, and maintain organized filing systems.
• Prepare presentations and documents required by executive management.
• Handle requests from various departments and ensure timely responses.
• Follow up on executive tasks and continuously update priorities.
• Professionally manage visitors, delegations, and external stakeholders.
• Maintain confidentiality of sensitive information.

• Minimum of 2 years experience in Executive Secretary or Office Management.
• Strong skills in preparing reports, minutes, and official correspondence.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent communication skills and strong time-management abilities.
• Detail-oriented, professional, and organized.
• Ability to thrive in a fast-paced environment while managing pressure.

• Support Sales Executives with relevant sales tasks.
• Prepare and send rate quotations to customers.
• Monitor quotation and customer performance, including tenders.
• Manage disputes and exceptions efficiently.
• Provide clear handover information to Customer Service.
• Assist Customer Service with problem-solving for customer issues.
• Input and validate new customer data into Salesforce.

• University degree or equivalent.
• Excellent written and spoken English skills.
• Proficient in MS Office.
• Able to collaborate effectively and follow guidelines.
• Positive attitude and eagerness to learn.