Secretary Jobs in Saudi Arabia

Join the ALSHIFA Medical Products Co. as a Human Resources Coordinator!
As a pivotal member of our HR department, you will support various administrative and operational functions that are essential to our business. Your contributions will be vital in maintaining an effective HR environment aligned with our company values and labor regulations.

Key Responsibilities:

• Assist in the recruitment process, including posting job ads, screening resumes, and scheduling interviews.
• Prepare, update, and maintain employee contracts and records.
• Manage employee data and ensure accurate HR documentation.
• Track attendance, leave, and other time management reports.
• Coordinate employee training and development programs.
• Ensure compliance with HR policies, procedures, and labor laws.
• Support payroll preparation by providing relevant employee information.
• Serve as a point of contact for employee inquiries and HR-related matters.
• Contribute to building a positive and professional work environment.

Qualifications:

• Bachelor’s degree in Human Resources Management, Business Administration, or a related field.
• Minimum of 2 years of experience in HR or administrative support.
• Good knowledge of labor laws and HR best practices.
• Proficiency in Microsoft Office and HR systems.
• Strong communication and organizational skills.
• High level of professionalism, discretion, and attention to detail.

Location: Dammam

About ALSHIFA Medical Products Co.:
Established in 1980, ALSHIFA is one of the leading medical device manufacturers in Saudi Arabia, specializing in high-quality medical products. We are committed to supporting the Kingdom's vision for local manufacturing while ensuring compliance with international quality standards.

Join our dynamic team at PwC! We are seeking an Executive Assistant to support our leadership in Jeddah, Makkah, Saudi Arabia. This role is pivotal in managing the workflows of our executives and enhancing the efficiency of our office operations.

Key Responsibilities:

• Diary Management: Efficiently manage and update online diaries, book appointments, and arrange meetings.
• Call and Email Management: Screen calls and monitor emails to ensure timely communication with clients and executives.
• Client Relationships: Foster strong relationships with clients through professional communication.
• Meeting Coordination: Organize internal and external meetings, ensuring all requirements such as IT and catering are managed effectively.
• Document Management: Proofread and finalize presentations, proposals, and correspondence.

Requirements:
To be successful in this role, you must demonstrate excellent organizational skills, discretion, and a proactive approach to tasks. Adaptability and the ability to build strong relationships are essential. Previous experience in an administrative role is preferred.

About PwC: At PwC, we are dedicated to providing strategic advice and solutions to our clients. Join us to help businesses optimize their operations and achieve their goals.

About the Role
FTI Consulting is seeking an Executive Assistant to provide administrative support for multiple senior leaders in KSA. This role is essential for keeping the executives organized and maintaining smooth operations.

Key Responsibilities:

• Maintain calendars and coordinate meetings
• Arrange travel and conference calls
• Create documents, reports, and presentations
• Conduct research and maintain contact lists
• Assist in client engagement and support office operations

Basic Qualifications:

• Strong administrative support experience
• Proficient in Microsoft Office applications
• Ability to manage multiple projects and meet deadlines
• Excellent communication skills

About FTI Consulting
FTI Consulting is a leading global expert firm, helping organizations navigate crises and transformations. We are committed to professional development, diversity, and corporate citizenship.

Join Rotana as an Executive Secretary!
We are currently seeking an enthusiastic and committed individual with exceptional communication skills that prides herself on delivering extraordinary levels of service and providing creative solutions.

Responsibilities:

• Provide administrative support to the General Manager including confidential matters to ensure smooth operation of the executive office.
• Compose and prepare routine correspondence and review incoming mail prioritizing for the General Manager.
• Maintain and organize calendar, meetings, and business trips for the General Manager.
• Attend meetings to record minutes and follow up on action items.
• Establish and maintain filing systems and database of business contacts.

Requirements:

• College diploma in secretarial training with relevant previous experience.
• Fluency in both written and spoken English.
• Sufficient typing skills with a minimum of 60wpm accurately.

Ideal Candidate:

• Courteous and able to work with minimal supervision.
• Discreet with high confidentiality levels.
• Outgoing, proactive and able to work under pressure.

Join SAUR as an Executive Assistant!
SAUR is a leader in water and essential services, dedicated to environmental protection in the regions it serves. We are looking for an Executive Assistant to support our operations in Riyadh, Saudi Arabia.

Mission:
The Executive Assistant will maintain official departmental records and execute administrative responsibilities in line with organizational policies. This role is pivotal in achieving corporate goals through effective management of administrative activities.

Responsibilities:

• Assist the GCC CEO and collaborate with the General Manager and HR Director of Saudi Arabia.
• Handle administrative activities including screening calls, managing correspondence, and scheduling appointments.
• Coordinate travel and accommodation for the GCC team.
• Manage logistics for onboarding new employees.
• Lead negotiations with service providers for daily operational needs.

Requirements:

• Minimum 5 years of experience in a similar role.
• University degree or equivalent.
• Fluency in Arabic and English.
• Occasional travel within Saudi Arabia and the GCC.

Benefits:

• Competitive salary.
• Career advancement opportunities.
• Dynamic work environment.

SAUR is committed to diversity and equal opportunities in the selection process.

Join SAUR as an Executive Assistant!
SAUR is a leader in water and essential services, dedicated to environmental protection in the regions it serves. We are looking for an Executive Assistant to support our operations in Riyadh, Saudi Arabia.

Mission:
The Executive Assistant will maintain official departmental records and execute administrative responsibilities in line with organizational policies. This role is pivotal in achieving corporate goals through effective management of administrative activities.

Responsibilities:

• Assist the GCC CEO and collaborate with the General Manager and HR Director of Saudi Arabia.
• Handle administrative activities including screening calls, managing correspondence, and scheduling appointments.
• Coordinate travel and accommodation for the GCC team.
• Manage logistics for onboarding new employees.
• Lead negotiations with service providers for daily operational needs.

Requirements:

• Minimum 5 years of experience in a similar role.
• University degree or equivalent.
• Fluency in Arabic and English.
• Occasional travel within Saudi Arabia and the GCC.

Benefits:

• Competitive salary.
• Career advancement opportunities.
• Dynamic work environment.

SAUR is committed to diversity and equal opportunities in the selection process.

Join Rotana as a Human Resources Coordinator!
We are currently seeking passionate and dynamic guest-focused Human Resources professionals who pride themselves on delivering extraordinary levels of customer service and providing creative solutions to our employees.

Key Responsibilities:

• Initiate and process employment requisitions, develop and edit departmental job descriptions, vacancy announcements, and position advertisements in consultation with the Director of Human Resources / Human Resources Manager.
• Develop and maintain confidential departmental employee files, documents, and databases.
• Coordinate the employee recruitment process, ensuring search documentation is accurate and complete.
• Coordinate employee relation functions and monitor performance appraisals.
• Prepare and complete monthly Human Resources reports and other statistical reports required by management.
• Conduct departmental training and oversee Human Resources Orientation for new hires.

Qualifications and Skills:
You should have a university degree in a related discipline with preferably prior experience in a similar role. Competency in computer systems, especially payroll, and fluency in English is essential.

Additional Competencies:

• Understanding Hotel Operations
• Effective Communication
• Planning for Business
• Supervising People
• Customer Focus
• Teamwork
• Adaptability

Join Our Team as a Sales Coordinator!

At Rotana Hotel Management Corporation PJSC, we are dedicated to creating extraordinary experiences for our guests. We are currently seeking passionate and dynamic Sales professionals to join our team as Sales Coordinators. This role plays a crucial part in ensuring the highest levels of customer service and satisfaction.

Key Responsibilities:

• Handle all administrative requirements of the sales office.
• Maintain an organized and systematic filing system for easy accessibility to required data.
• Prepare and type sales team’s offer letters, maintaining an updated sales database.
• Compose communications on behalf of the Director of Sales and other executives.
• Manage all incoming calls and guest inquiries, ensuring prompt follow-up.
• Ensure timely submission of the sales month-end report.
• Communicate effectively at all levels within the organization.

Qualifications:
We are looking for candidates with a college diploma and relevant work experience. Proficiency in English and good computer skills are essential, and additional languages are an advantage.

Desired Skills:

• Understanding Hotel Operations
• Effective Communication
• Planning for Business
• Teamwork and Adaptability
• Customer Focus and Drive for Results

If you think you have the qualities we are looking for and want to be a part of our thriving team, we encourage you to apply!

Join KAUST as a Librarian!
As a key member of the library team, the Librarian for E-Resources & Metadata plays a crucial role in managing electronic resources to ensure uninterrupted access and effective management of both digital and print resources.

Major Responsibilities:

• Ensure continuous access to electronic resources, including databases and e-journals.
• Monitor access and resolve technical issues related to electronic resources.
• Develop relationships with vendors to ensure optimal performance and timely resource access.
• Maintain accurate metadata for library resources.
• Perform cataloging and classification of library materials.
• Manage the A-Z database list and monitor remote access services.
• Provide user support and training on electronic resource usage.
• Collaborate with team members to assess electronic resource needs and user satisfaction.
• Stay updated on trends in electronic resources management.

Qualifications:

• A Master's degree in Library and Information Science (MLIS) or a related field.
• 3+ years' experience in E-Resources Management within an Academic or Research Library setting.

Skills:

• Strong technical skills related to library systems.
• Attention to detail and commitment to staying current in library technology.
• Excellent communication and teamwork skills.
• A strong user focus and service orientation.

Join KAUST as a Librarian!
As a key member of the library team, the Librarian for E-Resources & Metadata plays a crucial role in managing electronic resources to ensure uninterrupted access and effective management of both digital and print resources.

Major Responsibilities:

• Ensure continuous access to electronic resources, including databases and e-journals.
• Monitor access and resolve technical issues related to electronic resources.
• Develop relationships with vendors to ensure optimal performance and timely resource access.
• Maintain accurate metadata for library resources.
• Perform cataloging and classification of library materials.
• Manage the A-Z database list and monitor remote access services.
• Provide user support and training on electronic resource usage.
• Collaborate with team members to assess electronic resource needs and user satisfaction.
• Stay updated on trends in electronic resources management.

Qualifications:

• A Master's degree in Library and Information Science (MLIS) or a related field.
• 3+ years' experience in E-Resources Management within an Academic or Research Library setting.

Skills:

• Strong technical skills related to library systems.
• Attention to detail and commitment to staying current in library technology.
• Excellent communication and teamwork skills.
• A strong user focus and service orientation.

Role Overview: A reputable and well-established Pharmaceutical company is actively recruiting an Office Manager for their Riyadh office. The Office Manager will play a crucial role in providing administrative support to various teams and ensuring smooth office operations.

Key Responsibilities:

• Provide administrative support to Sales, Marketing & Commercial Team.
• Manage and organize trips, meetings, and conferences (invoices, bookings, tickets, etc.).
• Oversee office supplies, infrastructure, and suppliers.
• Manage local vendors' communications.
• Perform other duties as directed by Senior Management.

Qualifications:

• Proven experience in office/administrative support; experience in the pharmaceutical industry is a plus.
• Excellent communication skills in English and Arabic.
• Strong organizational, planning, and multitasking skills.
• Solid presentation and reporting skills.

Applicants should be available for face-to-face interviews in Riyadh. Suitable candidates will be contacted within 5 working days.

Join Our Team as a Sales Coordinator!
We’re looking for a dedicated Sales Coordinator to be a part of our dynamic team in Riyadh. At Al Khuzama Trading Company, you will play a crucial role in managing client relationships and ensuring smooth coordination between clients and our internal teams.

Key Responsibilities:

• Build and maintain strong, ongoing relationships with current and potential clients.
• Prepare and organize all necessary documents required to finalize contracts.
• Provide detailed explanations of the company’s products and services, encouraging clients to acquire them.
• Address customer issues, assist in resolving them, and communicate feedback and suggestions to management.

If you’re an organized, communication-driven professional with a passion for sales, we’d love to hear from you!

Join Sealy Mattress Middle East as an Executive Secretary!
As a prominent player in the consumer goods industry, Sealy Mattress Middle East has been a leader in providing quality bedding solutions across the MENA region since 1990. We are looking for an organized and proactive Executive Secretary to support our executive team and ensure the smooth operation of our office located in Jeddah, Saudi Arabia.

Responsibilities:

• Manage and organize the executive's schedule, including appointments, meetings, and travel arrangements.
• Prepare and distribute correspondence, reports, and presentations.
• Coordinate internal and external communications with stakeholders.
• Maintain filing systems and ensure document confidentiality.
• Assist with project coordination, monitoring deadlines to ensure timely task completion.
• Act as the point of contact for inquiries directed to the executive office.
• Support ad-hoc projects and administrative functions as required.

Requirements:

• Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
• Proven 3 years experience as an Executive Secretary or similar administrative role, preferably in the consumer goods sector.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent written and verbal communication skills in Arabic and English.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and ability to maintain confidentiality.
• Ability to work independently and collaboratively in a team environment.

Benefits:

• Private Health Insurance
• Training & Development
• Performance Bonus

Join Sealy Mattress Middle East as an Executive Secretary!
As a prominent player in the consumer goods industry, Sealy Mattress Middle East has been a leader in providing quality bedding solutions across the MENA region since 1990. We are looking for an organized and proactive Executive Secretary to support our executive team and ensure the smooth operation of our office located in Jeddah, Saudi Arabia.

Responsibilities:

• Manage and organize the executive's schedule, including appointments, meetings, and travel arrangements.
• Prepare and distribute correspondence, reports, and presentations.
• Coordinate internal and external communications with stakeholders.
• Maintain filing systems and ensure document confidentiality.
• Assist with project coordination, monitoring deadlines to ensure timely task completion.
• Act as the point of contact for inquiries directed to the executive office.
• Support ad-hoc projects and administrative functions as required.

Requirements:

• Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
• Proven 3 years experience as an Executive Secretary or similar administrative role, preferably in the consumer goods sector.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent written and verbal communication skills in Arabic and English.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and ability to maintain confidentiality.
• Ability to work independently and collaboratively in a team environment.

Benefits:

• Private Health Insurance
• Training & Development
• Performance Bonus

Join Our Team as a Human Resources Coordinator!

At Marriott International, we are dedicated to creating a welcoming environment that celebrates diversity and values the unique experiences of all our employees. As a Human Resources Coordinator, you will play a crucial role in ensuring our team thrives in both collaborative and dynamic settings.

Position Overview:
- Location: Four Points by Sheraton Makkah Al Naseem, Makkah, Saudi Arabia
- Type: Full-Time
- Category: Human Resources
- Schedule: On-site (Non-Management)

This position is perfect for individuals seeking a fulfilling career in hospitality, where every day offers new challenges and opportunities to make a positive impact on our guests’ experiences. We encourage applicants who are passionate about fostering a friendly, authentic, and supportive atmosphere.

Key Responsibilities:

• Assist in managing various HR functions to support the staff and ensure compliance with company policies.
• Provide exceptional support to employees and encourage a culture of continuous improvement.
• Collaborate with team members to develop and implement strategies that enhance employee engagement and satisfaction.

Join us and become part of a brand with a legacy of excellence and commitment to service. Together, we can create a memorable experience for every guest and team member.

Join TurQuoise as an Executive Assistant to the Chief Executive Officer!
We are a specialized medical equipment company focusing on Tender-key Projects, Respiratory Care, Audiology, and Robotic Surgery. At TurQuoise, we prioritize patient comfort and strive to provide top-quality products with exceptional service.

Role Overview:
This is a full-time, on-site role located in Al Khobar. You will be responsible for:

• Providing executive administrative assistance and support
• Managing expense reports and diary management
• Offering general administrative assistance as key support

Qualifications:
To succeed in this role, you should have:

• Skills in Executive Administrative Assistance and Executive Support
• Experience in managing Expense Reports and Diary Management
• Proficiency in Administrative Assistance
• Excellent organizational, communication, and time-management skills
• Ability to work independently and as part of a team
• Previous experience in the healthcare or medical equipment industry is a plus
• Bachelor's degree in Business Administration, Management, or a related field

If you are dedicated, organized, and ready to contribute to our mission of providing exceptional medical equipment and care, we encourage you to apply!

Join Alqotr as an Executive Secretary!
This is an exciting opportunity to provide high-level administrative and logistical support to the executive management at Alqotr, a premier Engineering Services company established in 2004. You will play a crucial role in ensuring the smooth and efficient daily operations of the executive office.

Key Responsibilities:

• Manage the executive’s calendar, schedule appointments, meetings, and events.
• Coordinate preparations for official meetings, including agendas and minutes.
• Follow up on administrative decisions and ensure execution by relevant departments.
• Receive and respond to calls and messages on behalf of executive management.
• Prepare official correspondence, reports, and presentations with confidentiality and professionalism.
• Organize and maintain administrative files and records for easy access.
• Act as a liaison between executive management and other departments.
• Maintain strict confidentiality of sensitive documents and information.

Qualifications & Experience:

• Diploma or Bachelor's degree in Secretarial Studies or Business Administration or a related field.
• Minimum of 3 years of experience in executive secretarial work.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in both Arabic and English.
• Strong organizational skills and the ability to manage multiple priorities under pressure.
• High level of professionalism and discretion.

Personal Skills:

• Attention to detail.
• Polite and professional demeanor.
• Problem-solving and decision-making skills.
• Flexibility and adaptability.
• Punctuality and commitment.

Join Our Team as a Data Entry Clerk!
We at Siniora Food Industries are seeking a meticulous and efficient Data Entry Clerk to support our operations. The ideal candidate will play a vital role in ensuring data accuracy and integrity across departments.

Key Responsibilities:

• Accurately input data from various sources into computer systems and databases.
• Verify data for accuracy and completeness, correcting any errors or inconsistencies.
• Maintain and update databases and records regularly.
• Prepare and sort documents for data entry.
• Scan documents and upload them to the system as needed.
• Generate reports and retrieve data as requested by various departments.
• Ensure confidentiality of sensitive information.
• Adhere to data entry procedures and company policies.
• Assist with organizing and filing documents, both physical and digital.
• Communicate with other departments to clarify data-related issues.

Qualifications:

• High school diploma or equivalent; a degree in a related field is a plus.
• Proven experience as a Data Entry Clerk or similar administrative role.
• Fast and accurate typing skills.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with data entry software and ERP systems is a plus.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Good in English (written and spoken).

Work Location: Jeddah - Second Industrial City