Secretary Jobs in Saudi Arabia

Secretary
Working hours 8
Working days 5
Annual leave
Medical insurance

• Open and manage incoming and outgoing mail.
• Prepare and type correspondence, numerical and financial reports.
• Maintain an organized filing system for documents and office supplies.
• Utilize the property’s email system effectively.
• Assist in scheduling meetings and documenting minutes.
• Support the General Manager in all administrative duties and customer interactions.

• Coordinate and implement HR department activities and projects, providing clerical and office support.
• Maintain communication with departments involved in assigned projects.
• Route incoming correspondence and assist guests both internally and externally.
• Manage office supplies and maintain a detailed filing system.
• Ensure a clean and organized work area and report unsafe conditions.
• Attend mandatory meetings and follow emergency procedures as needed.

• Knowledge of hospitality is advantageous.
• Experience with MS Office applications is necessary.

• Complex diary and inbox management across multiple time zones
• Managing priorities and workflows as gatekeeper for Partners
• Liaising directly with clients, internal stakeholders, and external counsel
• Preparing, formatting, and proofreading legal and transactional documents
• Managing billing, invoicing, work in progress, and matter administration
• Support business development activities including presentations and pitches
• Coordinating travel, meetings, and logistics, often at short notice
• Ensuring matters are managed according to firm protocols

• Proven experience as a Legal PA in a global or top-tier international law firm
• Experience supporting Partners rather than large Associate pools
• Strong exposure to billing and invoicing
• Highly organized, proactive, and commercially aware
• Confident communication skills to manage senior stakeholders
• Professional demeanor, discretion, and calm under pressure

• Manage the General Manager's schedule, ensuring efficient coordination of meetings and appointments.
• Handle communications through phone calls, emails, and correspondence with internal and external parties.
• Take minutes during Executive Committee Meetings and assist with travel arrangements.
• Prepare financial reports and maintain systematic filing systems.
• Uphold the cleanliness and functionality of the office environment.

• Diploma education required.
• Minimum of 5 years experience in a secretarial role, with at least 2 years at senior management level.
• Proficient in English with excellent reading, writing, and speaking skills.
• Strong knowledge of MS Office applications like Excel, Word, and PowerPoint.

• Strong communication skills with a customer-oriented approach.
• Detail-oriented and able to work effectively in a team.
• Self-motivated, energetic, and professionally presented.

• Manage the General Manager’s diary, ensuring seamless coordination of meetings and appointments.
• Handle telephone calls, correspondence, and emails with tact and efficiency.
• Take minutes at Executive Committee Meetings and manage follow-ups.
• Facilitate communication between departments and respond to special requests or complaints.
• Coordinate travel arrangements and manage detailed travel documentation.
• Maintain confidentiality of sensitive information and uphold the organization’s professional image.

• Reviewing data-related forms, coding them, and ensuring their completeness.
• Entering data and information into the computer according to the programs.
• Reviewing classification codes for entered data and information, and correcting errors.
• Storing the entered information.
• Creating necessary backups for stored data and information.
• Adhering to instructions related to data and information confidentiality.

• Programming and Computer Science
• Information Technology
• Data Science

• Data Inspection (Advanced)
• Data Collection (Advanced)

• Arabic (Advanced)
• English (Advanced)

• Provide comprehensive administrative and secretarial support to senior management.
• Manage executive calendars, meetings, appointments, and travel arrangements.
• Prepare, review, and professionally format executive reports, presentations, and briefing materials for senior leadership and board meetings.
• Coordinate internal and external communications on behalf of senior management.
• Organize meeting agendas, record minutes, track action items, and ensure timely follow-up.
• Maintain confidential records, contracts, correspondence, and executive documentation.
• Liaise with department heads, factory management, and external stakeholders to ensure effective coordination.
• Manage document control, filing systems, and official correspondence.
• Support the coordination of plant visits, audits, inspections, and executive events as required.

• Minimum 3–5 years of experience in an Executive Secretary or Senior Administrative role.
• Proven experience supporting senior management or executive leadership.
• Prior experience in a manufacturing, industrial, or engineering environment is highly preferred.
• Bachelor’s degree in Business Administration, Management, Secretarial Studies, or a related discipline (preferred).
• High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) with strong presentation and reporting skills.

• Excellent written and verbal communication skills in English / Arabic is an advantage.
• Strong ability to prepare professional executive reports and presentations.
• High level of discretion, confidentiality, and integrity.
• Strong organizational, planning, and time-management skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Professional demeanor with strong interpersonal and coordination skills.

• Create realistic prompts that reflect how people naturally ask questions across general topics.
• Review and edit AI-generated responses for clarity, accuracy, and usefulness.
• Write high-quality human-authored responses to selected prompts.
• Generate small variations of prompts to test nuanced differences in model behavior.
• Evaluate responses across varying lengths, tones, and instructional styles.
• Identify ambiguities, weaknesses, or failure cases in model outputs.

• Current undergraduate or graduate student, or recent graduate.
• Strong written communication and critical thinking skills.
• Ability to synthesize information clearly and accurately.
• High attention to detail and comfort comparing similar written responses.
• Ability to work independently and manage time effectively in a remote environment.

• Fully remote and asynchronous — work on your own schedule.
• Expected commitment: approximately 10–40 hours per week.
• Project-based engagement with potential for extension based on project needs.
• Work performed on an independent contractor basis.

• $35–$45 per hour, based on experience and performance.
• Independent contractor classification.

• Execute administrative tasks including scheduling, managing diaries, making travel arrangements, and keeping records.
• Prepare meeting materials, agendas, and briefings, ensuring organized discussions and timely follow-ups on action items.
• Draft, review, and proofread correspondence, presentations, and other critical documents to align with organizational standards.
• Assist in planning and tracking ad-hoc projects, ensuring timely completion and effective reporting.
• Coordinate onsite and off-site meetings and ensure distribution of materials to participants ahead of time.
• Compile minutes of meetings to ensure accurate documentation of decisions and action points.
• Support event planning and execution for seminars and conferences, contributing to successful gatherings.
• Maintain confidentiality regarding sensitive information and foster trust within PIF operations.

• Bachelor’s degree in Business Administration or relevant field.
• 4+ years of experience in a similar role.
• Relevant certifications such as CAP, CEA, or PMP are a plus.

• Excellent written and verbal communication skills, able to influence stakeholders.
• Strong organizational and project management skills.
• Capacity to adapt to changing business needs and motivate others towards common goals.

• Assist with daily office tasks including managing correspondence.
• Organize office files and records, both electronic and physical.
• Prepare and edit documents, reports, and presentations.
• Manage office supplies inventory and place orders as needed.
• Support office staff and other departments as required.
• Ensure timely delivery of reports and maintain structured sheets for easy information retrieval.
• Arrange travel, transport, and accommodation for executives and clients.
• Assist with the visa application process ensuring documentation accuracy.
• Maintain company’s Nitaq compliance to maximize government support.
• Lead other duties as requested by partners and managers.

• Strong written and verbal communication skills.
• Excellent organizational abilities and attention to detail.
• Time management skills.
• Proficiency in Microsoft Office.
• Ability to maintain confidentiality and handle sensitive information.
• A positive attitude and willingness to learn.