Secretary Jobs in Saudi Arabia

We are looking for a competent administrative manager to manage daily operations, develop administrative procedures, and ensure workflow efficiency. The position requires experience in supervising administrative teams, preparing periodic reports, and coordinating tasks between different departments. The ideal candidate must possess strong administrative skills and the ability to make strategic decisions and effectively manage human resources.
• Supervising daily administrative operations and ensuring the application of institutional policies
• Preparing and analyzing administrative and financial reports and providing recommendations to senior management
• Developing and improving administrative procedures to raise the level of efficiency and productivity
• Coordinating and communicating effectively with all departments to ensure the achievement of institutional goals

Role Objective
Provide high-level, confidential administrative support to the executive leadership team. As the successful candidate, you will act as a primary point of contact and gatekeeper, ensuring seamless daily operations and efficient communication across all levels of the organization.

Key Responsibilities

• Executive Support: Manage complex calendars, arrange travel, and organize high-level meetings, including agenda preparation and minutes.
• Communication & Confidentiality: Act as the primary liaison, handling correspondence in Arabic and English and managing sensitive documentation securely.
• Operational Liaison: Coordinate with internal/external stakeholders and support special projects as needed.

Qualifications & Requirements

• Experience: 5-6 years of executive support experience within the target industries.
• Language & Education: Bilingual (Arabic/English) proficiency and a relevant Bachelor's degree preferred.
• Technical Skills: Expert knowledge of MS Office Suite and digital tools.
• Preferred: Saudi.

Personal Attributes

• Strong organizational skills, discretion, and interpersonal abilities.

Join Us as a Secretary at NHC Innovation
We are seeking a qualified Secretary to support the CEO’s executive administration. This role involves a range of responsibilities including stakeholder engagement, scheduling, briefing, communications, and travel coordination.

Key Responsibilities:

• Assist the CEO in effective decision-making through well-organized support.
• Engage with various stakeholders to maintain smooth communication and coordination.
• Manage scheduling and travel arrangements efficiently.
• Prepare briefings and communications as required.

About NHC Innovation:
NHC Innovation pioneers digital solutions designed to enhance efficiency and sustainability. Our mission is to build a prosperous digital future that meets users' needs while ensuring maximum efficiency and value for all partners. If you are looking to contribute to a dynamic company in the IT services sector, we encourage you to apply.

Join StepStone Group as an Executive Assistant
StepStone Group, a leader in the global private markets, seeks a diligent Executive Assistant to support high-level executives. This is an excellent opportunity for a proactive individual who thrives in a dynamic environment.

Position Overview
The Executive Assistant will provide comprehensive administrative support to four senior executives. A successful candidate will exhibit excellent organizational and communication skills, proactively handling diverse tasks with minimal direction.

Key Responsibilities

• Manage calendars and coordinate meetings.
• Handle communications, including calls and emails.
• Draft and finalize correspondence and documents.
• Plan complex domestic and international travel.
• Prepare expense reports and monitor initiatives.
• Support various team functions and liaise with clients and stakeholders.

Qualifications

• Minimum five years' experience in an administrative role within the financial sector.
• Preferred college degree.
• High level of discretion in managing confidential information.
• Proficient in Microsoft Office Suite, particularly Word, Excel, PowerPoint, and Outlook.
• Ability to thrive in a fast-paced, adaptive environment.

At StepStone, we value each individual's contributions and strive to foster an inclusive environment. We are an Equal Opportunity Employer committed to diversity and creating a workplace where everyone can succeed.

Who Are We ❓
We Are Foodics! a leading restaurant management ecosystem and payment tech provider. Founded in 2014 with headquarter in Riyadh and offices across 5 countries, including UAE, Egypt, Jordan and Kuwait. We are currently serving customers and partners in over 35 different countries worldwide. Our innovative products have successfully processed over 6 billion (yes, billion with a B) orders so far! making Foodics one of the most rapidly evolving SaaS companies to ever emerge from the MENA region. Also, Foodics has achieved three rounds of funding, with the latest raising $170 million in the largest SaaS funding round in MENA, boosting its innovation capabilities to better serve business owners.

The Job in a Nutshell💡
We are looking for a CEO Office Manager to perform various tasks and activities working closely with our CEO, including managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the CEO and C-suite as needed.

What Will You Do❓

• Manage the CEO's schedule, including scheduling meetings and planning travel
• Act as the point of contact among executives, employees, clients, and other external partners
• Scheduling board meetings, handling logistics of board meetings, sending materials for review before the meetings, taking and distributing notes, and fielding general queries from board members
• Manage information flow in a timely and accurate manner
• Manage CEO’s calendars and set up meetings
• Coordinate conference calls, transcribe notes and type correspondence/meeting minutes.
• Make travel and accommodation arrangements.
• Format information for internal and external communication – memos, emails, presentations, reports
• Respond promptly to CEO’s queries
• Facilitate internal communication (*, distribute information and schedule presentations

What Are We Looking For❓

• Bachelor’s degree in Business Administration, Management, Finance, or related field (MBA preferred)
• 3–5 years of relevant experience in business management, strategy, or consulting
• Experience in a top-tier consulting firm is highly preferred
• Proven experience working with senior leadership or executive teams
• Strong analytical and problem-solving skills
• Excellent communication and presentation abilities
• High level of business acumen
• Ability to manage multiple priorities in a fast-paced environment
• Strong stakeholder management skills
• High level of discretion and professionalism
• Fluency in Arabic and English (written and spoken) is mandatory

What We Offer You❗
We believe you will love working at Foodics!
We have an inclusive and diverse culture that encourages innovation and flexibility in-offices. We offer highly competitive compensation packages, including bonuses and the potential for shares. We prioritize personal development and offer regular training and an annual learning stipend to tackle new challenges and grow your career in a hyper-growth environment. Join a talented team of over 30 nationalities working in 14 countries, and gain valuable experience in an exciting industry. We offer autonomy, mentoring, and challenging goals that create incredible opportunities for both you and the company.

About the job
We are seeking an Executive Assistant to provide high-quality administrative and operational support to C-Level Executives, enabling effective time management, smooth coordination of executive activities, and clear communication across the organization. The Executive Assistant plays a key role in supporting executive efficiency, ensuring daily operations run seamlessly, and maintaining confidentiality while interacting with internal and external stakeholders.

Key Responsibilities

• Calendar & Schedule Management: Coordinate and manage daily calendars, meetings, appointments, and travel arrangements for C-Level executives. Monitor schedules to ensure optimal time utilization and timely follow-ups.
• Communication & Coordination: Handle internal and external correspondence on behalf of the executive. Act as a key point of contact between executives, internal teams, and external stakeholders.
• Document & Report Preparation: Prepare, review, and distribute reports, presentations, memos, and official correspondence. Maintain accuracy and professional standards in all documentation.
• Records & Filing Management: Maintain organized electronic and physical filing systems for executive documentation. Ensure easy retrieval of confidential and business-critical information.
• Confidentiality & Professionalism: Handle sensitive information with discretion and always maintain strict confidentiality.
• Stakeholder Support: Coordinate with internal departments and external partners to support executive requirements. Assist in follow-ups and action tracking arising from executive meetings.
• Event & Meeting Support: Assist in organizing meetings, workshops, conferences, and executive events as required.
• Administrative Support: Manage calls, inquiries, and daily administrative tasks. Provide general executive support to ensure operational efficiency.

Experience and Qualifications:

• Diploma or certification in office administration or customer service
• Up to 5 years of experience supporting senior management or C-Level executives.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite and collaboration tools.
• Arabic language proficiency preferred (KSA-based role).
• Ability to work effectively in a fast-paced, professional environment.

A data entry operator is required to join our team,
responsible for accurately and quickly entering and updating data in electronic systems,
reviewing the accuracy of the entered information and correcting errors when necessary.

The position requires excellent skills in using Microsoft Office programs, especially Excel,
the ability to work under pressure,
and commitment to deadlines to complete tasks.

I need a secretary for a company based in Riyadh Al-Olaya for administrative office work who is proficient in more than one language.

Join Carrier as a Sales Coordinator in Riyadh! We are seeking a dedicated individual to enhance our team's efficiency and contribute to the dynamic environment of our sales department.

About Carrier: Carrier is a global leader in intelligent climate and energy solutions, pioneering sustainable innovations in climate technologies. Our commitment to diversity and inclusion drives our success and innovation.

Role Responsibilities:

• Close coordination with Sales & Support functions for day-to-day sales and month closing activities
• Coordinate with the team for documentation requirements
• Preparation of Advance Tax Proforma & LC documents
• Manage the complete approval process for sales support activities
• Coordinate with the sales team on Sales & Demand forecast planning

Minimum Requirements:

• High level of proficiency with SAP/ERP System
• High proficiency in MS Excel and PowerPoint
• 4-5 years of relevant experience in the same or similar industry
• Excellent communication and interpersonal skills
• Team player with strong computer skills
• Proficiency in English & Arabic

This role is specifically for Saudi Nationals.

What We Offer:

• International working environment
• Competitive salary
• Professional development opportunities
• Employee Assistance Programme

Your Journey with Us: If selected, you will engage in an initial call followed by an interview with the Manager. We expect our employees to thrive in a culture of respect, integrity, and inclusivity.

Apply Now! We are committed to providing an equal opportunity for all candidates, focusing on qualifications and experience.

Join Visa as an Executive Assistant

Visa is a world leader in payments technology, facilitating transactions across more than 200 countries and territories.

Role Overview:
As an Executive Assistant, you will provide essential administrative support to Function Heads (FHs). Your responsibilities will include ensuring smooth communication, managing schedules, organizing meetings, and handling confidential arrangements.

Key Responsibilities:

• Deliver excellent secretarial support to FHs.
• Coordinate agendas and prepare essential documents.
• Handle expense claims and maintain office compliance standards.
• Manage travel arrangements and corporate hospitality events.
• Support multi-national liaison and communication.
• Manage ad hoc projects and administrative tasks.

Qualifications:

• Minimum of 10 years’ experience in office support, with 3+ years supporting CXO leaders.
• Strong organizational and analytical skills.
• Exceptional communication skills in both English and Arabic.
• Experience in a multi-national environment is preferred.

Make an impactful contribution at Visa and help us uplift everyone, everywhere.

Join Assembly Global as an Office Manager!
Assembly is a modern agency bringing together data, talent, and technology to deliver innovative solutions for brands around the world. We are currently expanding our Operations team in Riyadh and looking for a dedicated Office Manager who is a Saudi national.

Responsibilities:

• Greet and assist visitors with professionalism and friendliness.
• Handle incoming phone calls, emails, and inquiries effectively.
• Schedule appointments and meetings while managing administrative tasks.
• Coordinate tasks across departments to ensure smooth operations.
• Arrange travel bookings, including flights and accommodations.
• Maintain inventory of office equipment and supplies.
• Manage office snack supplies and ensure availability.
• Oversee shipments and manage documentation accurately for service invoices.

Qualifications:

• Bilingual in Arabic and English; Saudi national preferred.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office for efficient task management.
• Strong organizational and multitasking capabilities.
• Ability to prioritize workload and adapt to changing situations.

We look forward to welcoming you to our dynamic team that aims to transform marketing and deliver growth for our clients.

We are looking for a professional secretary to join our team, where you will be responsible for managing correspondence and administrative communications, coordinating appointments and meetings, and organizing files and official documents. The ideal candidate should possess excellent communication and organizational skills, proficiency in office software, and the ability to handle multiple tasks efficiently. We provide a professional and stimulating work environment with opportunities for growth and professional development.

I am looking for a personal assistant | Part-time
I look forward to collaborating with an organized and ambitious person to support me in managing my daily business and special projects.
📋 Nature of work:
• Managing appointments and daily calendar
• Researching, documenting, and preparing summaries
• Field coordination and following up on external tasks
• Following up on special commercial and social projects and preparing periodic reports about them

💼 Type of work:
Flexible — In-person and remote depending on the nature of each task

✅ Requirements:

• Proficiency in Excel and Google Workspace
• Ability to research and formulate summaries
• Accuracy in follow-up and documentation

Join Hassan Allam Holding as a Secretary!
We are looking for a motivated and organized individual to support our management team. As a Secretary, you will play a crucial role in ensuring smooth operations within our construction projects. Your tasks will include managing the manager’s calendar, preparing project documentation, and coordinating meetings.

Responsibilities:

• Manage the Manager’s calendar, appointments, and meeting schedules.
• Prepare and organize project documentation, reports, and correspondence.
• Coordinate meetings (internal and external), including agendas and minutes of meeting (MoM).
• Handle incoming/outgoing communications (emails, calls, official letters).
• Maintain proper filing systems (digital and physical) for project records.
• Support document control processes in coordination with engineering and project teams.
• Track action items and follow up with relevant stakeholders.
• Arrange travel, accommodation, and logistics when required.
• Assist in preparing presentations and reports for senior management.
• Ensure confidentiality of sensitive project and organizational information.

Requirements:

• Nationality: Saudi National (required)
• Gender: Female (as per project/client requirement)
• Bachelor’s degree in Business Administration, Management, or related field.
• 3-6 years of experience in administrative or secretarial roles, preferably in construction or large-scale projects.
• Experience supporting senior managers or project managers is highly preferred.

Join Our Team as a Legal Secretary
At Clyde & Co, we are seeking a dedicated Legal Secretary to provide comprehensive legal support to Fee Earners across the Kingdom of Saudi Arabia and, where required, the wider MEA region. This role is integral to ensuring the effective delivery of our services and maintaining high standards of client service.

Key Responsibilities:

• Client Relationship Management: Develop strong client relationships, manage document production, and liaise with clients to ensure satisfaction.
• Administrative Support: Oversee file management, ensure compliance procedures are followed, and assist in business development activities.
• Communication: Serve as the key point of contact for Fee Earners and Clients, ensuring efficient communication and client support.
• Financial Tasks: Assist with billing, manage time allocation, and process expenses related to client matters.
• Processing: Manage priorities and ensure compliance with policies and procedures.

Essential Skills & Experience:

• Advanced knowledge of document management systems and Microsoft Office.
• Excellent communication and organizational skills.
• Experience in a legal or professional services environment is preferred.
• Ability to manage multiple priorities effectively and provide exceptional client service.

About Clyde & Co:
Clyde & Co is a leading global law firm committed to diversity and inclusion, providing legal and professional support across various sectors. Join us in our efforts to make a positive impact and help clients navigate their challenges.