Secretary Jobs in Saudi Arabia

We are looking for a medical coordinator with strong communication skills and a professional personality to help organize clinic appointments, enhance the patient experience, and contribute to increasing sales and achieving the clinic's targets by following up with clients and building a distinctive experience for them.

Responsibilities:

• Organizing the doctor’s appointments and bookings
• Welcoming patients and following up on their conditions and appointments
• Responding to customer inquiries and presenting appropriate services and offers
• Following up on treatment plans and coordinating with internal departments
• Contributing to achieving the clinic’s targets and improving customer satisfaction

Required Qualifications:

• Diploma or Bachelor's degree in any health specialty, public relations, or marketing
• Experience in customer service or medical coordination is preferred
• Excellent communication and persuasion skills
• Proficiency in using computers

Benefits and Incentives:

• Competitive fixed salary
• Commission and attractive incentives from the doctor’s income according to the approved company policy

• Manage full diary and inbox for senior lawyers.
• Prepare, format, and amend legal documents in Arabic and English.
• Coordinate meetings, travel, and client correspondence.
• Manage document control and organized filing systems.
• Support billing processes and time recording.
• Liaise with clients and external stakeholders as required.

• Previous experience as a Legal Secretary within a recognized law firm.
• Fluent in Arabic with strong English communication skills.
• Strong organizational skills and attention to detail.
• Professional, discreet, and confident with senior stakeholders.
• Able to prioritize effectively in a fast-paced environment.

• Manage calendars, meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and official correspondence.
• Coordinate with internal and external stakeholders professionally.
• Handle confidential information with a high level of discretion.
• Support daily administrative and operational activities.

• Minimum 3 years of experience in Executive Assistance, Office Management, or Secretariat roles.
• Excellent communication skills in both Arabic and English.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Ability to work under pressure and manage multiple tasks efficiently.
• High level of professionalism and confidentiality.

• Client Relationship Management:
  • Actively engage in client care by maintaining familiarity with contacts and addressing basic client queries.
  • Manage document production, ensuring accuracy and proper formatting before distribution.
  • Facilitate client meetings and training by coordinating schedules and logistics.
• Administrative Support:
  • Assist in opening and closing files, maintaining proper record-keeping, and ensuring compliance.
  • Support business development efforts, including preparing presentations and scheduling meetings.
  • Maintain diaries and organize travel and accommodation for Fee Earners.
• Communication:
  • Serve as a key contact for Fee Earners and clients, ensuring communication of relevant information.
  • Monitor correspondence and take appropriate actions in the absence of Fee Earners.
• Financial Tasks:
  • Assist with billing tasks, including reviewing time allocations and processing expenses.
• Processing:
  • Manage priorities and workloads to meet deadlines, ensuring all client-related data is maintained.
• Customer Service:
  • Arrange team meetings and update service users on progress and tasks.

• Advanced knowledge of document management and case management systems.
• Strong communication skills and client relationship management.
• Proficient in Microsoft Office and capable of producing high-quality documents.
• Experience in a legal or professional services environment preferred.
• Exceptional organizational skills with attention to detail.

• Support in managing the VP’s calendar and scheduling meetings.
• Assist in preparing documents, reports, and presentations.
• Coordinate meetings and take minutes when required.
• Support internal communication with HR teams and other departments.

• Fresh graduate in Bachelor’s degree or Diploma (Business Administration or related field).
• Good communication skills in English.
• Strong organizational skills and willingness to learn.
• Ability to work in a team environment.

• Completion of courses or certifications in Executive Secretarial or Administrative Support.

• Time management.
• Communication.
• Attention to detail.
• Professional attitude.

We are looking for an organized and accurate employee to work on entering daily invoices and following up on supplier invoices through the Odoo system or similar ERP systems.

Requirements:
• Basic experience in data entry or invoices
• Familiarity with Odoo or ERP systems
• Proficiency in using computers and Microsoft Office programs
• Accuracy, organization, and commitment to daily follow-up
• Previous experience in restaurants or cafes is preferred.

📩 To apply:
Please send your CV to the email:
h@********************

The role requires organizational skills, high communication, and the ability to manage time and work under pressure to ensure the efficiency of administrative workflow.

Key tasks and responsibilities of the executive secretary:

• Managing the agenda: Organizing and coordinating daily appointments, meetings, and conferences for the executive director.
• Communication and correspondence: Handling emails and phone calls, and drafting outgoing and incoming correspondence.
• Preparing documents: Preparing reports, meeting minutes, and presentations.
• Organizing meetings: Arranging internal and external meetings and preparing agendas.
• Travel management: Booking and coordinating travel and accommodation arrangements.
• Archiving: Organizing and preserving paper and electronic files and records.
• Dealing with visitors: Welcoming visitors to senior management and organizing their meetings.
• Professional confidentiality: Maintaining the confidentiality of sensitive company information.

Required skills:

• Excellent communication and interpersonal skills.
• Time management and organization of multiple tasks.
• Proficiency in computer programs (Office Suite).
• Flexibility and accuracy in work.
• Sending images of previous work in the field.
• Communication via WhatsApp.
• 05********

Job Announcement Template

Job Title:

Business Developer (Freelance / Part-time) – Digital Products and Tangible Goods (Gaming Sector)

⸻

About the Job:

We are looking for a business developer with strong experience in creating and developing digital products and tangible goods that achieve actual sales, and who is capable of turning ideas into successful products that suit the gaming audience, focusing on profitability and growth.

⸻

Key Responsibilities:

• Innovate digital products (services, add-ons, packages) and tangible goods (gaming products, accessories)
• Market research and discovering winning products
• Testing ideas before launching them (Validation)
• Developing offers and packages that increase average basket size and profitability
• Enhancing customer experience to boost conversion and repeat purchase
• Proposing expansion ideas and new products
• Working with the marketing team to launch products

⸻

Requirements:

• Proven experience in e-commerce (digital and tangible)
• A track record of launching successful products and achieving sales
• Deep understanding of customer behavior, especially among gamers
• Ability to analyze data and make business decisions
• Results-oriented mindset (Sales, Profit, Growth)
• Experience in the Saudi or Gulf market is preferred

⸻

Job Benefits:

• Flexible work (remote / part-time)
• Strong customer base (over 60,000 clients)
• Quick execution and idea testing
• Flexible income (fixed + commission or performance-based)

⸻

Contract System:

• Freelance or part-time:

• Assist the sales team in daily activities and customer follow-ups.
• Coordinate test drives, vehicle deliveries, and customer appointments.
• Maintain sales records and assist in reporting sales performance.
• Welcome and assist visitors and customers in a professional manner.
• Answer incoming calls, redirect queries, and take messages accurately.
• Manage the showroom reception area to maintain a clean and organized environment.
• Provide general information to customers regarding products, services, and showroom procedures.
• Prepare and maintain documents, forms, and internal correspondence.
• Assist with data entry, filing, and updating customer and vehicle records.
• Coordinate with other departments such as finance, marketing, and service for smooth workflow.
• Support inventory checks and stock updates in collaboration with showroom and logistics teams.
• Assist in organizing showroom events, promotions, and campaigns.
• Ensure prompt and professional responses to customer queries.
• Support complaint resolution and escalate issues when necessary.
• Provide an excellent customer experience aligned with company standards and brand reputation.

• Diploma or Bachelor's degree in Business, Marketing, or a related field preferred.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Strong organizational and coordination abilities.
• English proficiency is preferred.
• Eligible for the Tamheer Program.

About the Role

Clinique La Prairie, an internationally recognized destination for progressive health and wellbeing programs delivered with luxury Swiss hospitality, is seeking a Human Resources Coordinator. This on-site role, based in Umluj, Tabuk, Saudi Arabia, is integral to supporting the HR Director in all aspects of HR management, ensuring the efficient operation of the Human Resources department. The Human Resources Coordinator will contribute to recruitment, onboarding, employee relations, training, and compliance with company policies and legal regulations, fostering a positive and productive work environment.

Established in 1931, Clinique La Prairie brings its legacy of excellence to Saudi Arabia. This position offers an opportunity to join a prestigious organization dedicated to delivering exceptional health and wellbeing experiences.

Key Responsibilities

• Assist the HR Director in managing the end-to-end recruitment process, including posting job vacancies, screening candidate applications, coordinating interview schedules, and conducting reference checks.
• Oversee and manage the onboarding process for new hires to ensure a seamless integration into the organization.
• Serve as a primary point of contact for employees, addressing inquiries related to HR policies, procedures, and general HR matters.
• Provide support in resolving employee concerns and fostering a positive work environment.
• Support the HR Director in the coordination of the performance management cycle, including scheduling performance review meetings, gathering feedback, and maintaining performance records.
• Assist in the organization and facilitation of employee training sessions.
• Support the HR Director in identifying employee training needs and sourcing suitable training programs and external providers.
• Maintain accurate and up-to-date employee records and manage essential HR-related documentation, such as employment contracts and confidentiality agreements.
• Ensure all HR activities are conducted in compliance with company policies and local labor laws and regulations.
• Assist the HR Director in monitoring compliance across HR functions and updating policies as necessary.
• Support the payroll process by ensuring the timely and accurate submission of all necessary payroll information.
• Assist with the administration of employee benefits, including managing enrollment processes and communicating benefit information to employees.
• Help plan and execute employee engagement activities and events to foster community and teamwork.
• Prepare regular HR reports and key metrics for the HR Director and senior management.
• Assist in analyzing HR data to identify trends and areas for improvement in HR practices and employee experience.
• Work closely with the HR Director to ensure all HR processes align with the clinic’s strategic goals.
• Provide administrative support to the HR Director and assist with the implementation of strategic HR initiatives.
• Maintain open communication channels with the HR Director, providing timely updates on HR activities and progress.
• Facilitate communication between the HR Director and other departments as required.
• Contribute insights and suggestions to the HR Director for the enhancement of HR practices and the overall employee experience.
• Participate in HR planning meetings and contribute to decision-making processes.
• Handle all confidential information with discretion and professionalism.

Qualifications and Requirements

• A Bachelor's degree in Human Resources, Business Administration, or a closely related field is required.
• A professional certification such as CIPD or SHRM is considered a significant advantage.
• A minimum of 2 years of relevant experience in a Human Resources role is necessary.
• Previous experience within the luxury hospitality or healthcare industry is highly preferred.
• Familiarity with HR software and systems is essential for efficient record-keeping and process management.
• A good understanding of labor laws and regulations applicable in Saudi Arabia is required.
• The ability to build and maintain positive and professional relationships with employees at all organizational levels is crucial.
• Demonstrated problem-solving capabilities and effective conflict resolution skills are expected.

Required Skills

• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Meticulous attention to detail.
• Proven ability to handle sensitive information with complete confidentiality.
• Proficiency in HR software and systems.
• Knowledge of labor laws and regulations.
• Effective problem-solving abilities.
• Skilled in conflict resolution.

Work Environment and Details

This is a full-time, on-site position located in Umluj, Tabuk, Saudi Arabia. The Human Resources Coordinator will report to the Assistant HR / Human Resources Director. The role requires 2-5 years of relevant experience. The company is Clinique La Prairie.

• Assist the sales team in daily activities and customer follow-ups.
• Coordinate test drives, vehicle deliveries, and customer appointments.
• Maintain sales records and assist in reporting sales performance.
• Welcome and assist visitors and customers in a professional manner.
• Manage the showroom reception area to maintain a clean and organized environment.
• Provide general information to customers regarding products, services, and showroom procedures.
• Assist with data entry, filing, and updating of customer and vehicle records.
• Support inventory checks and stock updates in collaboration with showroom and logistics teams.
• Assist in organizing showroom events, promotions, and campaigns.
• Ensure prompt and professional responses to customer queries.
• Support complaint resolution and escalate issues when necessary.

• Diploma or Bachelor's degree in Business, Marketing, or related field preferred.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office.
• Strong organizational and coordination abilities.
• English proficiency is preferred.
• Eligible for the Tamheer Program.