Secretary Jobs in Saudi Arabia

Tasks and Responsibilities:

• Managing and coordinating schedules and meetings.

• Receiving phone calls and directing them to the relevant departments.

• Preparing and writing official correspondence, reports, and presentations.

• Organizing and archiving files and documents in an organized and confidential manner.

• Welcoming visitors and providing hospitality and organizing their appointments.

• Organizing and booking travel and transfers when needed.

• Ensuring that office supplies are available and organizing the necessary requests.

• Preparing meeting minutes and distributing them to the concerned parties.

• Performing any other tasks assigned by the direct manager.

Required Qualifications:

• Diploma degree in management, secretarial, or any related field.

• Previous experience of not less than [12] years in the field of secretarial or administrative support.

• Proficiency in using Microsoft Office programs (Word, Excel, Outlook, PowerPoint).

• Strong communication skills.

• Ability to organize time and adhere to deadlines.

• High interpersonal skills and confidentiality in work.

• English language skills in speaking and writing.

• Welcome visitors and clients politely and represent the company professionally.
• Organize meeting schedules and appointments and remind the manager of them.
• Prepare and arrange files, reports, letters, and official correspondence.
• Answer phone calls and emails and forward them to the concerned parties.
• Archive files and paper and electronic documents in an organized and easily accessible manner.
• Coordinate reservations and transportation in case of guests or company events.
• Coordinate with different departments within the company to facilitate the flow of information and decisions.
• Manage office supplies and track inventory and purchase requests.
• Contribute to organizing events, meetings, and workshops.

• A diploma or bachelor's degree in management or a related field (preferred).
• At least one year of experience in secretarial or administrative work.
• Proficient in using Microsoft Office programs (Word, Excel, PowerPoint, Outlook).
• High organizational skills and ability to multitask and manage time.
• Politeness in conversation and excellent communication skills.
• Commitment to confidentiality and ability to work under pressure.
• Fluent in Arabic, spoken and written, and proficiency in English is preferred.

• Professionalism in appearance and behavior.
• A polite and cheerful personality that reflects the spirit of hospitality.
• Quick learner and initiative.
• Attention to detail and precision.

• Competitive monthly salary.
• Professional working environment within the hospitality and tourism sector.
• Opportunities for professional development and growth.

• Coordinating and scheduling meetings and appointments.
• Organizing official and confidential documents.
• Preparing reports and correspondence.
• Following up with various departments and implementing administrative directives.

• Experience of at least two years in a similar position.
• Proficiency in using Microsoft Office programs.
• High ability in organization and communication.
• Politeness and confidentiality in work.

• Professional work environment.
• Attractive salaries and benefits.

• Writing documents and managing phone calls and visitors.
• Taking notes, typing, and reviewing reports and meeting minutes.
• Receiving calls from employees and clients and directing them.
• Managing incoming and outgoing mail and coordinating the schedule of meetings.
• Creating filing and record-keeping systems.

• Bachelor's degree in English, Business Administration, or Executive Secretarial studies.
• At least one year of experience.
• Ability to use document management software and email.
• Advanced skills in both Arabic and English. Knowledge of French and Urdu is considered an additional advantage.

• Full-time position
• Competitive salaries starting from 4000 Saudi Riyals.
• Opportunities for professional development in a dynamic work environment.

• Responding to urgent maintenance requests and forwarding them to the relevant teams.
• Managing communications and inquiries via the support services email inbox.
• Tracking and assigning maintenance requests using the Kissflow system.
• Facilitating security access arrangements for contractors and vendors.
• Managing purchasing activities including processing purchase orders and financial documents.
• Organizing monthly maintenance schedules.
• Providing comprehensive administrative support to the operations department.
• Submitting monthly reports and assisting with the operations department's projects and events.

• Bachelor's degree.
• Previous experience in support and maintenance services is an advantage.
• The ability to work under pressure and meet daily deadlines.
• Flexibility in working hours.

• Proficiency in various computer applications.
• Proficiency in both English and Arabic, written and spoken, is an additional advantage.

• Responding to urgent maintenance requests and forwarding them to the relevant teams.
• Managing communications and inquiries via the support services email inbox.
• Tracking and assigning maintenance requests using the Kissflow system.
• Facilitating security access arrangements for contractors and vendors.
• Managing procurement activities including processing purchase requests and financial documents.
• Organizing monthly maintenance schedules.
• Providing comprehensive administrative support to the operations department.
• Submitting monthly reports and assisting with projects and events in the operations department.

• Bachelor's degree.
• Previous experience in support services and maintenance is an advantage.
• Ability to work under pressure and meet daily deadlines.
• Flexibility in working hours.

• Proficiency in various computer applications.
• Fluency in English and Arabic, both written and spoken, is an added advantage.

• Coordinate and prepare board meeting agendas in collaboration with the Chairperson and members.
• Record and maintain accurate minutes and official board documents.
• Communicate meeting schedules and updates to all relevant stakeholders.
• Support board activities such as orientation, development, and evaluations.
• Manage and safeguard company records, resolutions, and statutory documents.
• Ensure compliance with corporate governance and regulatory frameworks.
• Liaise with internal departments and external regulatory bodies as needed.

• Bachelor's degree in Law, Business Administration, or a related field.
• Minimum of 5 years in a senior executive or board secretary role.
• Exceptional written communication and editorial skills.
• High attention to detail, with strong planning and organizational capabilities.
• Ability to work under pressure and handle confidential information with integrity.
• Familiarity with best practices in board governance and documentation.

• Overseeing all company accounts with regulatory bodies such as the Ministry of Commerce and Ministry of Human Resources.
• Ensuring legal compliance and managing government relations effectively.
• Liaising with local authorities for employee documentation and permits.
• Supporting HR with updated administrative policies based on best practices.
• Managing accommodation, camp arrangements, and transport for employees.
• Maintaining accurate administrative records and filing systems.
• Supervising and mentoring administrative staff.

• Demonstrated experience in related fields.
• A background in Business Administration or a related area.
• Experience in administrative or government relation roles.
• Proficiency in Microsoft 365.
• Excellent interpersonal and time management skills.
• Fluency in English and Arabic.

• Experience in HR Shared Services and operations.
• A proven record as an administration manager.
• Outstanding communication and multitasking skills.

• Create and maintain filing systems.
• Distribute and route mail.
• Order and track office supplies.
• Assist candidates with application procedures.
• Maintain confidentiality of employee records.

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, presentations, and correspondence on behalf of the CEO.
• Screen incoming calls, emails, and requests; prioritize and handle them professionally.
• Organize and attend meetings, take minutes, and ensure follow-up on action items.
• Maintain confidentiality and handle sensitive information with discretion.
• Coordinate communication between the CEO and other departments or external partners.
• Assist in the preparation of board meetings, reports, and executive-level events.
• Maintain files and records in an organized and accessible manner.
• Track deadlines to ensure the CEO is informed and well-prepared at all times.
• Handle other administrative duties and special projects as assigned by the CEO.

• Minimum of 25 years of experience in a similar role, preferably in executive-level support.
• Excellent verbal and written communication skills in English and Arabic.
• Strong organizational, time management, and problem-solving skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of professionalism and integrity.
• Ability to work under pressure.

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, presentations, and correspondence on behalf of the CEO.
• Screen incoming calls, emails, and requests; prioritize and handle them professionally.
• Organize and attend meetings, take minutes, and ensure follow-up on action items.
• Maintain confidentiality and handle sensitive information with discretion.
• Coordinate communication between the CEO and other departments or external partners.
• Assist in the preparation of board meetings, reports, and executive-level events.
• Maintain files and records in an organized and accessible manner.
• Track deadlines to ensure the CEO is informed and well-prepared at all times.
• Handle other administrative duties and special projects as assigned by the CEO.

• Minimum of 25 years of experience in a similar role, preferably in executive-level support.
• Excellent verbal and written communication skills in English and Arabic.
• Strong organizational, time management, and problem-solving skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of professionalism and integrity.
• Ability to work under pressure.

• Taking notes in shorthand (speed writing) and copying correspondence and reports.
• Receiving phone calls, screening and directing them, and receiving messages.
• Handling incoming and outgoing mail.
• Examining meeting requests and coordinating participants' schedules.
• Creating systems for file and record maintenance.

• Bachelor's degree in any of the following majors: English, Business Administration, Human Resources, Executive Secretarial.

• Contact officer services, document management software, scheduling visits.