Secretary Jobs in Saudi Arabia

Join our team as an Executive Secretary!
The Global Utilities Company announces the availability of a job vacancy for the position of Executive Secretary. We are looking for an organized and highly competent person to join the senior management team.
Tasks and Responsibilities:

• Manage and organize appointments, meetings, and correspondence for senior management.
• Prepare reports, presentations, and follow up on the implementation of administrative decisions.
• Store and archive files and documents confidentially and in an organized manner.

Required Qualifications:

• Bachelor's degree or equivalent diploma (Business Administration, English Language, Secretarial, or equivalent).
• Proficiency in using computers and Microsoft Office programs.
• Fluency in English, both written and spoken.

We value diversity and strive to create an inclusive work environment for everyone.

We are looking for an Executive Secretary to work full-time within a government media center team.
The selected candidate will coordinate office work, manage schedules and appointments, and organize internal and external administrative communication.

Basic Requirements:

• Saudi nationality.
• Proficiency in English, both spoken and written.
• High proficiency in Microsoft Office programs (Word, Excel, PowerPoint, Outlook).
• At least 2 years of experience in secretarial/administrative support (preferably within governmental or media entities).
• Strong organizational skills, time management, and prioritization.
• Excellent ability to draft official correspondence and edit meeting minutes.
• Professional courtesy, quick response, and complete confidentiality in handling information.

Tasks and Responsibilities:

• Manage schedules and appointments, arrange meetings and communications.
• Receive official correspondence and replies, and prepare them in both Arabic and English.
• Coordinate travel and delegations, as well as hospitality arrangements.
• Prepare periodic reports, meeting minutes, and maintain records.
• Follow up on tasks with internal teams and external entities, ensuring their completion.
• Organize files electronically and on paper according to preservation and confidentiality policies.

We are looking for a skilled chef in preparing and preparing various dishes and meals with high quality according to food safety standards. Responsibilities include: • Preparing ingredients and cooking meals accurately according to the required recipes • Maintaining cleanliness of the work area and applying quality standards • Managing inventory and ordering food supplies as needed • Collaborating with the kitchen team to ensure timely food delivery

We are looking for an experienced administrative manager to join our team to lead administrative operations and develop internal systems and policies. Responsibilities include: managing human resources, organizing budgets, improving work procedures, and ensuring compliance with regulatory policies. The ideal candidate has outstanding leadership skills, the ability to make strategic decisions, and experience in data analysis and preparing administrative reports.

About EY
At EY, we’re all in to shape your future with confidence. We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.

The Opportunity
As an executive assistant, you’ll develop your skills by providing support services to some of MENA’s largest organizations. Your experience in business communication will help you build effective relationships with important stakeholders and senior leaders. You’ll have autonomy and clear responsibilities, working in our friendly, collaborative environment. Your talents will be respected, and you’ll be supported in developing the career path you choose.

Your key responsibilities

• Provide high level support to a small group of Partners and Executives
• Organise and manage comprehensive diaries, travel and accommodation
• Screen emails, responding and/or actioning as required
• Prepare expense claims and timesheets on a weekly basis
• Screen phone calls and messages, and follow-up actions, referring to the relevant team member when appropriate
• Prepare and revise documents including presentations, emails, reports, agendas and papers
• Coordinate client events, internal and external, as required within MENA

Skills And Attributes For Success

• The demonstrated ability to build relationships with internal and external stakeholders
• Exceptional written and verbal communication skills
• Intermediate in the use of Microsoft Office suites
• Excellent attention to detail and ability to multi-task
• Strong communication skills including telephone manner and interpersonal skills
• A strong team member with an ability to work across multiple teams
• Experience in a professional services environment is highly regarded.

What We Offer You
At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams.

About EY
At EY, we’re all in to shape your future with confidence. We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.

The Opportunity
As an executive assistant, you’ll develop your skills by providing support services to some of MENA’s largest organizations. Your experience in business communication will help you build effective relationships with important stakeholders and senior leaders. You’ll have autonomy and clear responsibilities, working in our friendly, collaborative environment. Your talents will be respected, and you’ll be supported in developing the career path you choose.

Your key responsibilities

• Provide high level support to a small group of Partners and Executives
• Organise and manage comprehensive diaries, travel and accommodation
• Screen emails, responding and/or actioning as required
• Prepare expense claims and timesheets on a weekly basis
• Screen phone calls and messages, and follow-up actions, referring to the relevant team member when appropriate
• Prepare and revise documents including presentations, emails, reports, agendas and papers
• Coordinate client events, internal and external, as required within MENA

Skills And Attributes For Success

• The demonstrated ability to build relationships with internal and external stakeholders
• Exceptional written and verbal communication skills
• Intermediate in the use of Microsoft Office suites
• Excellent attention to detail and ability to multi-task
• Strong communication skills including telephone manner and interpersonal skills
• A strong team member with an ability to work across multiple teams
• Experience in a professional services environment is highly regarded.

What We Offer You
At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams.

Join us as we shape a world-class yachting destination on the Red Sea.

At Amaala Yacht Club, our vision is bold: to be recognized as the unrivaled yacht club on the Red Sea coast — a destination that not only celebrates the spirit of yachting and water-based pursuits but also fosters a shared commitment to ocean health and exceptional experiences.

As the Office Manager, you will play a key role in ensuring smooth administrative operations and providing high-level support to the General Manager. This position requires a proactive, highly organized, and detail-oriented individual capable of managing office administration, coordinating executive functions, and assisting in operational management while upholding the highest service standards in a prestigious private club.

Key Responsibilities:

• Executive Support: Act as the main contact point between the General Manager and stakeholders, manage schedules, prepare reports, and assist in confidential matters.
• Office Administration: Oversee daily operations, maintain filing systems, manage office supplies and equipment, ensure policy compliance, and facilitate efficient communication.
• Member & Guest Relations: Handle requests from members and VIPs, address inquiries, organize executive-level events, ensuring alignment with luxury standards.
• HR & Staff Coordination: Assist in scheduling, onboarding, and coordinating employee engagement initiatives, benefiting from an organized recruitment process.
• Financial Support: Aid in invoice processing, expense tracking, and procurement while ensuring cost-effective purchasing.
• Event Coordination: Organize executive meetings and assist with club events, managing all logistical needs.
• IT Support: Manage office communications, maintain digital records, and support IT-related tasks.
• Safety & Environment: Apply safety and quality management policies and contribute to continuous improvement.

Qualifications:

• Bachelor’s degree in Business Administration, Hospitality Management, or related field preferred.
• 5+ years in office management, executive assistance, or hospitality administration, with luxury hospitality experience favored.
• Strong proficiency in Microsoft Office Suite and CRM tools.
• Excellent English and Arabic communication skills.
• Ability to handle confidential information discreetly.
• Strong organizational and problem-solving skills with attention to detail in a high-pressure environment.

Be part of something unique. Help us define the future of yachting!

Join Our Team as a Human Resources Coordinator!
We are looking for a motivated Human Resources Coordinator to manage daily personnel tasks. This is a fantastic opportunity for someone who wants to make a significant impact in a growing company.

Key Responsibilities:

• Monitor daily employee affairs such as leave, attendance, and departure.
• Manage medical insurance documents.
• Prepare payroll and final settlements.
• Follow up on recruitment procedures.
• Work on government platforms.
• Perform any other tasks related to personnel affairs.

What We Offer:

• A collaborative work environment.
• Opportunities for professional growth.

Apply today and be a part of our dynamic team!

Join Dar Al Riyadh as a Secretary!
We're looking for a dedicated and organized Secretary to join our team in Dammam. You will play a vital role in supporting our daily operations and ensuring the smooth function of administrative tasks.

Responsibilities:

• Answer phone calls and redirect them when necessary.
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments.
• Prepare and disseminate correspondence, memos, and forms.
• File and update contact information of employees, customers, suppliers, and external partners.
• Support and facilitate the completion of regular reports.
• Develop and maintain a filing system.
• Check frequently the levels of office supplies and place appropriate orders.
• Make travel arrangements.
• Document expenses and hand in reports.
• Undertake occasional receptionist duties.

Requirements:

• High School Diploma in Administration with a total of 5 years of experience.
• Organized and systematic approach towards work, able to work independently with minimum supervision.
• Proven work experience as a Secretary or Administrative Assistant.
• Familiarity with office organization and optimization techniques.
• High degree of multi-tasking and time management capability.
• Excellent written and verbal communication skills.
• Integrity and professionalism.
• Proficiency in MS Office.

Join Saipem as an HR Coordinator!
Saipem, a global leader in engineering and construction for the energy and infrastructure sectors, is looking for an HR Coordinator to join our team in the Hail Region. We are committed to a sustainable future and innovative practices.

About the Role:
As an HR Coordinator, you will be integral to our HR Department, handling various personnel management and administration activities. Your responsibilities will include:

• Drafting employment contracts in accordance with national and international laws and agreements.
• Managing personnel attendance, absences, and fulfilling contract obligations.
• Overseeing immigration obligations, including work permits and visas.
• Optimizing human resource distribution in line with business development needs.

Requirements:
- Bachelor's Degree in Business Administration or Human Resource Management
- 3 to 5 years of experience in HR roles
- Proficiency in Excel for reporting
- Fluent in English and Arabic

What We Offer:
- Fixed Term Contract
- Comprehensive corporate benefits package
- Opportunities for career growth and personal development

If you thrive in dynamic environments and are passionate about HR, we invite you to apply and support our mission towards engineering a sustainable future.

Job Opportunity!
Gulf Haulage Rig Move & Oil and Gas in Dammam announces its need for an HR Coordinator.
Required Qualifications:

• Diploma in a related field.
• Experience of at least one year in the field of human resources.
• Familiarity with HR and government platforms such as (Qiwa, Muqeem, Social Insurance).
• Good knowledge of medical insurance procedures.
• Proficiency in English, both spoken and written.

Availability: Immediate or within a month.

Al-Akhdar Agricultural Company announces its need to fill the position of Administrative Employee dedicated to individuals with disabilities. This opportunity allows you to work in an inclusive environment that supports diversity and provides you with the chance for development and skill enhancement.

Tasks and Responsibilities:

• Monitoring attendance and departure records periodically and accurately.

Requirements:

• Proficiency in using computers.
• Applicants must be individuals with disabilities.

Benefits:

• Medical insurance.
• Additional incentives.

Required Qualifications:

• The applicant must be of Saudi nationality.
• A minimum educational level of a diploma for two years or more.
• Entry-level experience (less than one year to 3 years).

Join Our Team as a Data Entry Clerk!
We at Siniora Food Industries are seeking a meticulous and efficient Data Entry Clerk to support our operations. The ideal candidate will play a vital role in ensuring data accuracy and integrity across departments.

Key Responsibilities:

• Accurately input data from various sources into computer systems and databases.
• Verify data for accuracy and completeness, correcting any errors or inconsistencies.
• Maintain and update databases and records regularly.
• Prepare and sort documents for data entry.
• Scan documents and upload them to the system as needed.
• Generate reports and retrieve data as requested by various departments.
• Ensure confidentiality of sensitive information.
• Adhere to data entry procedures and company policies.
• Assist with organizing and filing documents, both physical and digital.
• Communicate with other departments to clarify data-related issues.

Qualifications:

• High school diploma or equivalent; a degree in a related field is a plus.
• Proven experience as a Data Entry Clerk or similar administrative role.
• Fast and accurate typing skills.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with data entry software and ERP systems is a plus.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Good in English (written and spoken).

Work Location: Jeddah - Second Industrial City

Kafa'a Professional Consulting Company announces the availability of vacant job opportunities. This is a great opportunity to join our team and contribute to providing professional legal consulting.

Job Titles:
1- Secretary:

• Type of work: Part-time.
• Previous experience is required.

Application Deadline: Applications are now open.