Secretary Jobs in Saudi Arabia

We are seeking a proactive and strategic Business Manager to lead and oversee the operations of our home-based food marketplace app. The ideal candidate will be responsible for driving business growth, managing daily operations, coordinating with home-based vendors (food producers), and ensuring an excellent user experience for both vendors and customers.

Key Responsibilities:
• Develop and implement business strategies to grow the platform.
• Onboard, support, and maintain relationships with home-based food vendors.
• Monitor app performance and user engagement metrics.
• Coordinate with marketing, customer support, and development teams.
• Ensure smooth day-to-day operations and resolve operational issues quickly.
• Identify new opportunities for expansion and improvement.

Qualifications:
• Experience in business management, startups, or platform-based services.
• Strong communication and leadership skills.
• Ability to work independently and manage multiple tasks.
• Passionate about supporting small businesses and food-related servic

• Financial: Adhere to budget.
• Customer Management:
  • Extensive management of online diaries.
  • Book appointments and arrange meetings.
  • Ensure executives get to meetings on time with appropriate documentation.
  • Handle and screen calls for executives and manage emails.
• Client Relationships: Maintain and build good working relationships with executives, clients, and their assistants.
• Internal Processes: Organise meetings, documentation, and follow-up actions as necessary.
• General Administration: Proofread and finalise documents, keep contact databases updated.

• Exercise confidentiality and discretion.
• Comply with PwC policies and procedures.
• Assist with the organisation of PwC events as needed.

• Create and maintain filing systems for employee records.
• Assist with new employee personnel files and application procedures.
• Respond to employee inquiries about HR programs and policies.
• Maintain confidentiality and security of employee records.
• Prepare and route office correspondence as needed.
• Support management in addressing employee relations issues.

• Managing communication both internally and externally related to the CEO's office.
• Handling phone calls, emails, and other communications professionally.
• Preparing correspondence, reports, and presentations.
• Organizing the CEO's calendar, meetings, and travel arrangements.
• Conducting research and booking necessary travel services.
• Building relationships with key stakeholders to ensure smooth operations.

• Bachelor’s degree in Business Administration.
• Minimum of 2 years’ experience in a similar role.
• Excellent communication skills in both English and Arabic.
• Proficiency in MS Office.
• Strong organizational skills with perfect follow-up abilities.

• An internationally recognized company culture.
• Flat hierarchy and a competitive compensation package.
• 22 days of annual leave plus public holidays.
• Life insurance and opportunities for personal and professional growth.

• Managing communication both internally and externally related to the CEO's office.
• Handling phone calls, emails, and other communications professionally.
• Preparing correspondence, reports, and presentations.
• Organizing the CEO's calendar, meetings, and travel arrangements.
• Conducting research and booking necessary travel services.
• Building relationships with key stakeholders to ensure smooth operations.

• Bachelor’s degree in Business Administration.
• Minimum of 2 years’ experience in a similar role.
• Excellent communication skills in both English and Arabic.
• Proficiency in MS Office.
• Strong organizational skills with perfect follow-up abilities.

• An internationally recognized company culture.
• Flat hierarchy and a competitive compensation package.
• 22 days of annual leave plus public holidays.
• Life insurance and opportunities for personal and professional growth.

• Education: High School Diploma or Equivalent.
• Experience: A minimum of 8 years in secretarial activities, filing systems, office administration, and management.

• Support the Sales Executives with relevant sales tasks, follow-up on ongoing and new business with customers.
• Prepare and send rate quotations to customers.
• Monitor quotation and customer performance, including tenders, and follow up with customers as needed.
• Manage dispute and exception handling.
• Provide clear handover information to Customer Service.
• Assist Customer Service with problem-solving related to customer issues.
• Validate and input new customer data into Salesforce.

• University degree or equivalent.
• Good command of written and spoken English.
• Working knowledge of MS Office.
• Able to work well with others and follow established guidelines.
• Positive attitude and receptiveness to new ideas for personal development.

• Input and update data accurately into various systems and databases
• Review and verify data for completeness and accuracy
• Organize and maintain digital files and records
• Generate reports and summaries as required
• Collaborate with team members to ensure data integrity
• Meet daily and weekly productivity targets

• 1+ year of data entry or administrative experience
• Excellent typing speed and accuracy (minimum 40 WPM)
• Proficiency in Microsoft Office Suite and Google Workspace
• Strong attention to detail and organizational skills
• Reliable internet connection and home office setup
• Ability to work independently and meet deadlines

• Input and update data into various databases and systems
• Verify accuracy of data entries and correct any errors
• Organize and maintain digital files and records
• Generate reports and summaries as required
• Collaborate with team members to ensure data consistency

• Minimum 1 year of data entry experience
• Excellent typing speed and accuracy
• Proficiency in Microsoft Office Suite and data management tools
• Strong attention to detail and organizational skills
• Reliable internet connection for remote work
• Ability to work independently and meet deadlines

• Act as an ambassador of our brand, promoting our company values.
• Provide professional and friendly assistance to colleagues through various communication channels.
• Maintain employee files and ensure confidentiality.
• Conduct data entry and manage workforce documentation.
• Support the recruitment process and employee onboarding.
• Assist in training facilitation and event planning.
• Handle payroll functions and manage office supplies.
• Participate in hotel committees and staff events.

• 12 years of experience in Human Resources or a related field.
• Strong organizational and administrative skills.
• Ability to handle confidential information.
• Excellent communication and interpersonal skills.
• A passion for service and teamwork.

• Manage and direct incoming phone calls, emails, and other correspondence.
• Maintain accurate filing systems and organize company documents and records.
• Welcome and assist visitors in a professional and courteous manner.
• Schedule and coordinate appointments, meetings, and other events.
• Prepare reports, memos, letters, and other documents as required.
• Provide general administrative and clerical support to the team.
• Assist with travel arrangements and logistics as needed.

• Arabic speaker with strong proficiency in English (spoken and written).
• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
• At least 2 years of experience in a secretarial or administrative support role.
• Proficiency in Microsoft Office and other standard office software.
• Strong organizational, communication, and time-management skills.
• Ability to handle sensitive information with discretion and professionalism.

• Provide high-level administrative support to executive management.
• Act as the primary liaison between executives and stakeholders.
• Prepare and edit correspondence and documents.
• Manage and organize confidential files and records.
• Handle communications promptly and professionally.
• Coordinate meetings and events, including logistics.
• Translate documents and interpret conversations.
• Manage office supplies and equipment.
• Assist with special projects as assigned.

• Bachelor’s degree in Business Administration or related field.
• 3+ years experience as an executive assistant or in a similar role.
• Fluency in Arabic and English is essential.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite.
• Excellent communication and interpersonal abilities.
• Strong attention to detail and problem-solving skills.

• Competitive salary and benefits package.
• A dynamic and creative work environment.
• Opportunities for growth and development.
• The chance to contribute to our agency's success.

• Assist the sales team in managing schedules, preparing sales documents, and handling customer inquiries.
• Coordinate with suppliers and logistics to ensure timely delivery of products.
• Maintain and update sales and customer records in the CRM system.
• Prepare sales reports and analyze data to support sales strategies.
• Communicate with customers to provide information about products, prices, and availability.
• Support the sales team in achieving sales targets and objectives.
• Handle administrative tasks related to sales processes and customer service.

• Bachelor’s Degree in Business Administration, Marketing, or a related field.
• Proven experience in sales coordination or a similar role, preferably in the building materials or construction industry.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and CRM software.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage time effectively.
• Knowledge of the local market and industry trends in KSA is a plus.

• Competitive salary.
• Health insurance and other benefits as per company policy.
• Opportunities for professional growth and development.

• Prepare invoices or financial statements and provide assistance in bookkeeping.
• Provide administrative and clerical support to departments or individuals.
• Supervise office helpers, drivers, and other staff members of the department.
• Maintain the executive's agenda and assist in planning appointments, board meetings, and conferences.
• Manage a busy calendar, meeting coordination, and travel arrangements.
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages).
• Handle confidential documents ensuring they remain secure.
• Conduct research and prepare presentations or reports as assigned.
• Record daily keeping and filing of documents.
• Check frequently and monitor the levels of office supplies and place appropriate orders.

• Fluency in English in both written and oral forms.
• High command of MS Applications such as Word, PowerPoint, and Excel.
• Strong communication, follow-up, and monitoring skills.
• Excellent file management abilities.

• Manage the CEO’s calendar, appointments, and meetings.
• Prepare agendas, take meeting minutes, and track follow-up tasks to completion.
• Draft and proofread emails, presentations, and other executive communications.
• Coordinate with internal departments and external partners on behalf of the CEO.
• Organize and manage confidential documents and sensitive information.
• Track deadlines, set reminders, and help manage the CEO’s daily priorities.
• Assist in preparing reports, briefing materials, and business documentation.

• Minimum of 2 years’ experience in a similar executive support or high-level administrative role.
• Excellent command of English, both written and spoken.
• Strong organizational and time management abilities, with a proactive approach.
• High level of professionalism, discretion, and integrity when handling confidential matters.
• Proficient in office tools and digital platforms (*, Microsoft Office, Google Workspace, Zoom, etc.).
• Skilled in multitasking, prioritizing, and working independently under pressure.
• Bachelor's degree in English Language or Business Administration.

• Executive Support: Act as the primary point of contact between the GM and stakeholders. Manage GM’s schedule and prepare reports and correspondence.
• Office Administration: Oversee day-to-day operations, manage supplies, and ensure compliance with policies.
• Guest Relations: Assist with VIP requests and maintain hotel’s luxury service standards.
• HR Coordination: Assist HR with staffing and documentation.
• Financial Support: Aid in invoice processing and procurement.
• Event Coordination: Organize meetings and events ensuring all needs are met.
• IT Support: Manage office communications and assist with digital tools.
• Continuous Improvement: Identify opportunities for improvement in processes and practices.

• Bachelor’s degree in business administration or related field preferred.
• 5+ years of experience in office management or hospitality.
• Proficiency in Microsoft Office Suite and administrative tools.
• Excellent communication skills in English and Arabic.
• Ability to maintain confidentiality and professionalism.

• Precisely enter, update, and manage a range of data fields within digital databases and internal systems.
• Review and verify records for accuracy and completeness, quickly correcting any errors found.
• Maintain organized and well-structured databases to support efficient data retrieval and reporting.
• Safeguard confidential information and adhere strictly to company data privacy and security protocols.
• Work cross-functionally with teams such as Operations, Sales, and Customer Service to enable seamless information flow.
• Generate routine and ad hoc reports from company databases to meet business needs.
• Contribute to ongoing improvements in data entry processes, documentation, and workflow efficiency.
• Stay informed of industry trends and data management best practices related to digital home retail.
• Support organizational initiatives by participating in team meetings, trainings, and skills development programs.
• Demonstrate Niceone’s core values of professionalism, respect, and inclusivity in every task.

• Education: Completion of high school required; further education is an asset.
• Professional Experience: Previous exposure to data entry, administrative, or clerical support roles is preferred but not essential.
• Technical Skills: Competence with Microsoft Excel, Google Sheets, and general data entry tools; familiarity with digital retail systems or CRMs is a plus.
• Attention to Detail: Demonstrated ability to spot discrepancies and ensure high levels of data integrity.
• Organization: Strong capability to manage multiple data sets and prioritize tasks effectively.
• Communication: Clear and concise in both written and verbal skills; comfortable collaborating within a diverse team.
• Confidentiality: Unwavering commitment to handling sensitive information with care and integrity.
• Adaptability: Enthusiasm for learning, embracing new technology, and thriving in a dynamic environment.
• Diversity & Inclusion: Dedication to fostering a respectful, equitable, and welcoming workplace for all.

• Professional Advancement: Continuous training, mentorship, and well-defined career progression throughout operations and analytics teams.
• Diverse & Inclusive Culture: Collaborative setting that celebrates individuality and ethics.
• Meaningful Impact: Directly support strategic business decisions and digital operations by ensuring data accuracy.
• Ongoing Training: Regular access to workshops on new digital tools, data entry techniques, and productivity improvements.
• Work-Life Support: Flexible environment supporting both job performance and personal well-being.

• High school diploma required; advanced qualifications desirable.
• Some exposure to data entry or office administration responsibilities preferred.
• Strong computer literacy and enthusiasm for learning new digital programs.
• Proven organizational skills with a focus on accuracy and efficiency.
• Demonstrated respect for data privacy and ethical information management.
• Commitment to inclusive teamwork and upholding Niceone’s core values.

• Manage and coordinate complex diaries.
• Handle property management tasks.
• Arrange intricate travel plans.
• Assist with personal shopping.
• Oversee day-to-day operations of the office.

• Western educated with a degree.
• Minimum of 5 years experience as a PA/EA, preferably to C-Suite executives or in a Private Family Office setting.
• Fluency in spoken English and Arabic.
• Excellent organizational and communication skills.

• Ability to work beyond standard office hours as needed.
• Should be well presented, poised, and confidently respectful.
• A self-starter who strives for perfection and is committed to every task.
• Immediate availability is preferred.