Secretary Jobs in Saudi Arabia

• Tasks:
• Extract basic information and data.
• Use drawing tools to convert data into digital information.
• Enter the information into the digitization application.

• Extracting essential real estate information and data.
• Transforming information into usable credits via the digital application.
• Maintaining high standards of information security while working.

• Document Management & Processing: Maintain and organize both physical and digital documentation related to rotating equipment and project specifications.
• Administrative Support: Manage the Technical Manager's calendar, coordinate logistics for site visits, and prepare meeting agendas.
• Project Support: Assist with monitoring project deadlines and deliverables for shutdown activities.
• Confidentiality & Compliance: Handle sensitive information discreetly and ensure compliance with company policies.
• General Office Management: Maintain office supplies and assist with onboarding new staff.

• Proven experience as an Executive Assistant or in a similar role.
• Strong knowledge of document management systems.
• Proficiency in Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Bachelor's degree or equivalent in Business Administration or Engineering preferred.

• Managing physical and electronic documents, including scanning, indexing, and archiving.
• Ensuring compliance with travel and expense policies.
• Managing leave requests and balances in the SAP system.
• Entering data into SAP accurately, including invoices and purchase orders.
• Organizing documents for easy retrieval and version control.
• Reviewing documents to ensure accuracy and compliance.
• Developing and maintaining document control procedures.
• Managing appointments, scheduling meetings, and coordinating travel.
• Providing administrative support to project managers and team members.
• Using the SAP system and document management systems efficiently while maintaining confidentiality.

• Overseeing client interactions and managing sales processes.
• Coordinating with internal and external teams to achieve sales objectives.
• Contributing to the development and implementation of sales strategies.
• Ensuring effective communication with clients.

• Proficiency in Sales Coordination and Operations.
• Strong customer service and communication skills.
• Knowledge of sales processes and effective strategies.
• A Bachelor's degree in Engineering, Business, or a related field.
• Attention to detail and strong organizational abilities.
• Previous experience in a similar role is an advantage.

• Responsibilities:
• Managing files and documents.
• Coordinating appointments and meetings.
• Preparing reports and files related to work.

• Extracting basic real estate information and data.
• Using drawing tools on computers to convert data into clip art.
• Entering information using the Digitization application.

• Digitizing paper documents accurately.
• Facilitating access to digital information.
• Managing and updating databases.

• Saudi nationality.
• Freelance work document with a data entry specialization.
• Proficiency in using computers.
• Education level: High school or equivalent.

• Requirements:
• Minimum diploma qualification
• Previous experience in the administrative field
• Nationality: Saudi
• Age not exceeding 45 years
• Resident of Al-Rass Governorate

• Stimulating work environment
• Annual leave
• 5 days a week work
• Registration in social insurance
• Salary will be determined after the interview

• Manage calendars with flexibility and attention to detail, accommodating multiple time zones.
• Coordinate meetings and travel arrangements for site leadership.
• Compile documents, prepare meeting minutes, presentations, and reports.
• Assist in employee on-boarding and off-boarding activities.
• Work collaboratively to improve administrative processes.

• AA/AS degree or equivalent with minimum 3 years of related experience.
• Strong administrative, calendar management, and coordination skills.
• Proficiency in Microsoft Office and effective bilingual communication in English and Arabic.

• Government & Regulatory Compliance: Manage activities on Saudi government portals, ensure the timely processing of work permits, visa renewals, and maintain records for compliance audits.
• Administrative Operations: Oversee daily office administration, manage document control, and coordinate HR functions in line with Saudi labor laws.
• Financial & Reporting Support: Monitor administrative budgets and prepare reports on compliance status and operational efficiency.
• Stakeholder Coordination: Liaise with internal teams and external authorities to resolve administrative issues and support management in policy implementation.

• Bachelor’s degree in Business Administration or related field.
• 5–7 years of experience in administration, preferably in shipping or logistics.
• Strong knowledge of Saudi labor laws and government portals.
• Fluency in English and Arabic is required.

• Be part of a leading global carrier focusing on sustainability.
• Work in a dynamic environment with opportunities for professional growth.

A leading company operating in the oil, energy, and engineering sector is seeking to hire a:Business Development Specialist
Requirements:
Minimum of 4 years of experience in Business DevelopmentPreferably with experience in IKTVA

• Strong communication and negotiation skills.
• Proficiency in English

• Greet and assist patients in a professional manner.
• Schedule, confirm, and manage medical appointments.
• Maintain and update electronic medical records (EMR/EHR).
• Prepare medical reports, correspondence, and documentation.
• Handle phone calls, emails, and patient inquiries.
• Coordinate with doctors, nurses, and healthcare staff.
• Assist with insurance claims and billing procedures.
• Ensure confidentiality and compliance with healthcare regulations.
• Perform general administrative and office duties.

• Diploma or Bachelor’s degree in Medical Administration, Healthcare Management, or a related field.
• Previous experience as a Medical Secretary or Administrative Assistant (preferred).
• Knowledge of medical terminology.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Familiarity with EMR/EHR systems.
• Strong organizational and communication skills.
• Ability to multitask and work under pressure.

• Greet patients and manage appointment scheduling accurately.
• Maintain and update patient records in the medical system.
• Handle insurance approvals and coordinate with insurance companies.
• Respond to calls and patient inquiries professionally.
• Prepare reports, letters, and daily follow-up forms.
• Provide administrative support to physicians and nursing staff.

• Diploma or Bachelor’s degree in Medical Secretary or a related field.
• Previous experience in a hospital or medical center (preferred).
• Strong knowledge of hospital systems and insurance procedures.
• Excellent communication skills and ability to work under pressure.
• Proficiency in computer skills and office applications.

• Professional work environment.
• Opportunities for growth and career development.