Secretary Jobs in Saudi Arabia

Join Almana Hospitals as a Human Resources Coordinator!
We are looking for a dedicated HR professional to join our team at Almana Hospital in the Eastern Province, as part of the Tamheer Program. Almana Hospitals have been a leader in health care since 1949, known for innovation and providing high-quality medical services.

Qualifications:

• Fresh Graduates are welcome to apply.
• Bachelor's degree in Human Resources Management.
• Bachelor's degree in Business Administration.
• Bachelor's degree in Management Information Systems.

Join us and contribute to our mission of advancing quality health care in the region!

Join Amlak as an Executive Secretary!
Are you an experienced and well-organized professional? Amlak Company is seeking an Executive Secretary to enhance our administrative team. In this role, you will be immersed in a dynamic work environment where your contributions will directly support our executive management.

Key Responsibilities:

• Prepare daily, weekly, and periodic reports with high accuracy.
• Coordinate and schedule meetings, preparing meeting minutes and ensuring follow-up on action items.
• Manage emails, official correspondence, and maintain organized filing systems.
• Prepare presentations and documents required by executive management.
• Handle requests from various departments and ensure timely responses.
• Follow up on executive tasks and continuously update priorities.
• Professionally manage visitors, delegations, and external stakeholders.
• Maintain confidentiality of sensitive information.

Requirements:

• Minimum of 2 years experience in Executive Secretary or Office Management.
• Strong skills in preparing reports, minutes, and official correspondence.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent communication skills and strong time-management abilities.
• Detail-oriented, professional, and organized.
• Ability to thrive in a fast-paced environment while managing pressure.

Join us at Amlak, a leading company in real estate development and marketing, and embark on a rewarding career where you can make a significant impact!

Join Our Team as a Sales Coordinator!
We are seeking a motivated and detail-oriented Sales Coordinator to join our team specializing in building materials, construction items, hardware, and machine tools trading. In this role, you will support the sales team, manage customer relationships, and ensure smooth operations in the Sales Department.

Key Responsibilities:

• Assist the sales team in managing schedules, preparing sales documents, and handling customer inquiries.
• Coordinate with suppliers and logistics to ensure timely delivery of products.
• Maintain and update sales and customer records in the CRM system.
• Prepare sales reports and analyze data to support sales strategies.
• Communicate with customers to provide information about products, prices, and availability.
• Support the sales team in achieving sales targets and objectives.
• Handle administrative tasks related to sales processes and customer service.

Qualifications:

• Bachelor’s Degree in Business Administration, Marketing, or a related field.
• Proven experience in sales coordination or a similar role, preferably in the building materials or construction industry.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and CRM software.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage time effectively.
• Knowledge of the local market and industry trends in KSA is a plus.

Benefits:

• Competitive salary.
• Health insurance and other benefits as per company policy.
• Opportunities for professional growth and development.

Join Matar Al Baqmi Holding Company as an Executive Secretary!

We are looking for a highly skilled Executive Secretary who will provide essential administrative and executive support to our senior management team. This role is critical for ensuring efficient office operations and effective decision-making based on the following responsibilities:

Key Accountabilities:

• Executive Support: Manage executive calendars, appointments, meetings, and travel arrangements. Prepare meeting agendas, minutes, presentations, and follow-up action items while handling confidential information with professionalism.
• Office & Administrative Management: Organize and maintain electronic and physical filing systems. Draft, review, and manage correspondence while monitoring office supplies and coordinating procurement needs.
• Communication & Coordination: Act as a point of contact between executives and stakeholders, maintain effective communication channels, and coordinate cross-departmental follow-ups.
• Documentation & Reporting: Prepare and format documents and executive reports ensuring compliance with standards, while collecting data for management review.
• Meeting & Event Coordination: Arrange logistics for meetings and events, ensuring proper follow-up on decisions and outcomes.
• Executive Office Support: Assist in policy and workflow documentation and undertake special assignments as delegated by the executive.

Qualifications:
We require a Bachelor’s degree in Business Administration, Management, or a related field. A diploma in Office Administration is an advantage.

Experience:
Ideal candidates should have 3-5 years of experience as an Executive Secretary or similar role, preferably supporting senior management or C-level executives.

Skills & Competencies:
Successful candidates will exhibit excellent communication skills, strong organizational abilities, proficiency in MS Office, and high integrity while managing confidential information.

If you are looking to enhance your career in a dynamic organization, apply now!

Main Responsibilities and Duties: First: Administrative and Secretarial Support (in English and Arabic): 1. Organizing the schedule and managing the daily calendar for the responsible manager. 2. Arranging and organizing meetings with local and international parties, preparing the agenda and necessary documents, and taking minutes of meetings in English or Arabic depending on the language of the meeting. 3. Welcoming visitors and foreign and local delegations and directing them professionally and appropriately. 4. Answering phone calls in both Arabic and English, directing them to the relevant department, and accurately recording messages. 5. Booking travel and hotel tickets internationally and locally for administrative and technical staff. 6. Preparing and editing letters, correspondence, reports, and official emails in both Arabic and English accurately and professionally. Second: Document and Archive Management: 1. Receiving, classifying, archiving, and storing all project-related documents that may be in English (such as international contracts, equipment catalogs, foreign supplier correspondence). 2. Translating simple documents or coordinating with translators for more complex documents. Third: International and Local Communication and Coordination: 1. Acting as a link between management and multinational teams at project sites. 2. Coordinating with clients, suppliers, and subcontractors in both English and Arabic. Educational Qualifications: - At least a diploma in office management, secretarial studies, or any related field. Experience: - At least 2-3 years of experience in secretarial or administrative work. - Priority will be given to those with previous experience in the contracting or engineering companies or construction sectors, especially in environments that require the use of English. Language and Technical Skills: - Proficiency in English (reading, writing, and speaking). - Advanced proficiency in using the Microsoft Office suite. - Good knowledge of electronic archiving systems. Personal Skills: - Excellent communication skills (oral and written): fluency and confidence in both Arabic and English. - Accuracy and organization and the ability to work in a team spirit. - Ability to work under pressure and maintain complete confidentiality. - Politeness and proper appearance when dealing with international and local personalities. Additional Features (Preferred Skills): - Practical experience in an environment that requires the use of English on a daily basis.

Join the Team as an Executive Assistant!
Our client in the beauty sector is seeking a skilled Executive Assistant to support the Marketing Director and ensure the smooth operation of daily activities. This role is crucial for coordinating various administrative tasks and providing clear communication between teams.

Key Responsibilities:

• Manage the Marketing Director’s calendar, meetings, and travel arrangements.
• Handle communications on behalf of the Marketing Director, both internal and external.
• Prepare reports, presentations, and correspondence as needed.
• Collect and share status updates from the teams reporting to the Marketing Director.
• Attend meetings, document minutes, and track action items.
• Coordinate with both internal departments and external partners effectively.
• Maintain confidential files and ensure the accuracy of data.
• Organize and prioritize daily tasks to support workflow.
• Assist in planning marketing activities, events, and campaigns.
• Follow up on administrative tasks assigned to you.

Qualifications:

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• 1-3 years of experience in administrative or executive support roles.
• Strong communication skills in both Arabic and English.
• Professional demeanor, discretion, and highly organized.
• Proficient in Microsoft Office and basic report generation.
• Able to multitask, work under pressure, and quickly adapt to changes.
• Previous experience supporting a marketing team is a plus.

Join Our Team as an Executive Assistant to the CEO!
We are seeking a highly organized and proactive Executive Secretary to provide top-level administrative support to our executive team at NOK Human Capital, based in Dammam, Saudi Arabia. The ideal candidate will act as the right hand to senior management, ensuring smooth day-to-day operations, effective time management, and seamless communication across the organization.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Prepare, review, and organize correspondence, reports, and presentations.
• Handle confidential information with professionalism and discretion.
• Coordinate travel arrangements, itineraries, and logistics.
• Serve as the primary point of contact between executives, internal teams, and external stakeholders.
• Organize and maintain filing systems (digital and physical).
• Assist with meeting preparation, minutes, and follow-ups.
• Support executives in special projects and business initiatives.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• 2+ years of experience as an Executive Secretary, Personal Assistant, or similar role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities with keen attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure.
• Professional demeanor and ability to handle sensitive matters with discretion.

What We Offer:

• Competitive salary package.
• A dynamic and supportive work environment.
• Opportunities for career growth and professional development.

If you believe you are a detail-oriented professional with exceptional organizational skills who thrives in a fast-paced environment, we’d love to hear from you!

Human Resources Coordinator Required (Employee Affairs)
We are looking for an experienced Human Resources Coordinator to join our team in Dammam.

Qualifications:

• Bachelor's degree in Human Resources or a related field

Experience:

• Preferably 2 to 4 years of experience in the field of Human Resources

Responsibilities:

• Managing platforms (Qiwa – Muqeem – Social Insurance)
• Issuing and renewing visas and residencies
• Uploading contracts to the Odoo system
• Following up on employee relations and vacations
• Preparing official letters
• Reports on Nitaqat and Saudization
• Travel bookings and termination of services
• Receiving and processing employee requests

If you are looking for an opportunity to enhance your skills in the field of Human Resources, please send your CV with the job title to the email.

Join Amlak as an Executive Secretary!
Are you an experienced and well-organized professional? Amlak Company is seeking an Executive Secretary to enhance our administrative team. In this role, you will be immersed in a dynamic work environment where your contributions will directly support our executive management.

Key Responsibilities:

• Prepare daily, weekly, and periodic reports with high accuracy.
• Coordinate and schedule meetings, preparing meeting minutes and ensuring follow-up on action items.
• Manage emails, official correspondence, and maintain organized filing systems.
• Prepare presentations and documents required by executive management.
• Handle requests from various departments and ensure timely responses.
• Follow up on executive tasks and continuously update priorities.
• Professionally manage visitors, delegations, and external stakeholders.
• Maintain confidentiality of sensitive information.

Requirements:

• Minimum of 2 years experience in Executive Secretary or Office Management.
• Strong skills in preparing reports, minutes, and official correspondence.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent communication skills and strong time-management abilities.
• Detail-oriented, professional, and organized.
• Ability to thrive in a fast-paced environment while managing pressure.

Join us at Amlak, a leading company in real estate development and marketing, and embark on a rewarding career where you can make a significant impact!

Join Worley as an Executive Assistant
At Worley, a global leader in professional services for energy, chemicals, and resources, we are looking for a skilled Executive Assistant to support our senior leadership team. This role is pivotal in ensuring smooth operations and effective communication within our organization.

Responsibilities:

• Manage the executive’s calendar, meetings, and daily schedule with precision.
• Handle emails, correspondence, and communication on behalf of the executive.
• Prepare reports, presentations, and briefing materials.
• Coordinate travel arrangements, expenses, and logistical requirements.
• Track action items, deadlines, and follow-ups across projects.
• Maintain confidentiality and handle sensitive information with discretion.
• Liaise with internal teams and external stakeholders to support smooth decision-making.
• Organize events, workshops, and executive-level meetings as needed.

Qualifications:

• Bachelor’s degree in business, administration, or related field preferred.
• Proven experience supporting senior leaders or executives.
• Strong organizational and time-management skills.
• Excellent communication skills (written and verbal).
• Proficiency in MS Office and general digital tools.
• High level of professionalism, discretion, and attention to detail.
• Problem-solver with a proactive attitude.

Why Join Us:
Worley is committed to fostering a diverse and inclusive workplace, encouraging employees to bring their true selves to work. With a focus on sustainable impact, we offer opportunities for career growth and the chance to contribute to a greener future.

Embrace your potential at Worley!

Administrative office work

Join the Celiac Association!
The Celiac Association announces the availability of jobs for both genders in various fields of management, marketing, and media. If you are looking for an opportunity to work in a dynamic environment that contributes to community development, this is the right place for you.

Available Specializations:

• Medical Secretary

Work Locations:

• Riyadh
• Makkah
• Medina
• Qassim
• Eastern Province
• Jeddah
• Tabuk
• Hail
• Jazan
• Najran
• Al-Baha

If you are interested in applying for one of these jobs, please contact us.

Medical secretary   I have experience in reception, I have English training and volunteer training in a hospital  

Join the Celiac Association!
The Celiac Association announces the availability of jobs for both genders in various fields of management, marketing, and media. If you are looking for an opportunity to work in a dynamic environment that contributes to community development, this is the right place for you.

Available Specializations:

• Medical Secretary

Work Locations:

• Riyadh
• Mecca
• Medina
• Qassim
• Eastern Province
• Jeddah
• Tabuk
• Hail
• Jazan
• Najran
• Al Bahah

If you are interested in applying for one of these positions, please contact us.

Join Batterjee Medical College as an Office Manager for the COO Office!
As a leader in higher education, we invite you to manage the daily operations of our executive office and drive efficiency across departments.

Key Responsibilities:

• Manage executive calendars, meetings, travel, and official correspondence.
• Prepare agendas, minutes, reports, and presentations.
• Maintain organized filing systems (digital & physical) while ensuring confidentiality.
• Coordinate communication between the executive office and college departments.
• Support accreditation, reporting, and compliance documentation.
• Assist in organizing institutional events and executive engagements.

Requirements:

• Bachelor’s degree in Business Administration, Office Management, or a related field.
• 3+ years of executive administrative experience, preferably in higher education.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Excellent communication skills in English (Arabic preferred).
• Strong organization, time management, and attention to detail.
• Professional, discreet, and able to work in a fast-paced academic environment.

Join Our Team as an Executive Secretary at Halwani Brothers Co.
Are you an organized, detail-oriented professional with a passion for administrative support? Halwani Brothers Co. is seeking a full-time Executive Secretary to join our team in Jeddah, Saudi Arabia. As an Executive Secretary, you will play a crucial role in ensuring the smooth operation of our office by managing executive tasks and providing exceptional customer service.

Key Responsibilities:

• Manage executive schedules, including scheduling meetings and appointments.
• Prepare and organize documents, reports, and correspondence.
• Maintain records and ensure proper filing of documents.
• Provide secretarial support to executives, ensuring they have the necessary materials for presentations and meetings.
• Deliver outstanding customer service to both internal and external stakeholders.

Required Skills:

• Strong clerical skills, including file organization and data entry.
• Excellent verbal and written communication skills.
• Experience in managing confidential documents and assisting senior management.
• Ability to prioritize tasks effectively and manage multiple responsibilities.
• Proficiency in Microsoft Office Suite.
• Detail-oriented with strong multitasking and problem-solving skills.

Preferred Qualifications:

• Bachelor's degree in Business Administration, Office Management, or a related field.
• 2 - 3 years of experience in a similar administrative support role.