Secretary Jobs in Saudi Arabia

Join Our Dynamic Team as a Human Resources Coordinator!

At Marriott International, we are dedicated to providing equal opportunities and fostering an inclusive culture. We are seeking a Human Resources Coordinator to join our team in Mecca, Makkah, Saudi Arabia.

Role Overview:
The Human Resources Coordinator is responsible for creating and maintaining filing systems, handling office correspondence, and assisting candidates with application procedures. This role involves maintaining confidentiality, answering inquiries from employees regarding HR policies, and ensuring a positive and organized environment within the HR department.

Key Responsibilities:

• Create and maintain filing systems for employee records.
• Assist with new employee personnel files and application procedures.
• Respond to employee inquiries about HR programs and policies.
• Maintain confidentiality and security of employee records.
• Prepare and route office correspondence as needed.
• Support management in addressing employee relations issues.

Qualifications:
Applicants should have at least a high school diploma or equivalent and a minimum of 1 year of related work experience. No supervisory experience is necessary, and all candidates must be Saudi nationals.

At Marriott, we believe our associates are our greatest asset, and we are committed to providing them with opportunities for personal growth and professional development. Join us and be part of a diverse team that values culture, talent, and unique experiences!

Join Our Team as an Office Manager!
At Petromin Corporation, we are dedicated to fostering a transformative mobility experience for our employees and clients. As an Office Manager, you will play a vital role in supporting our CEO and managing the essential communication required for our operations.

About the Role:
In this position, you will provide high-level administrative support to the CEO, including:

• Managing communication both internally and externally related to the CEO's office.
• Handling phone calls, emails, and other communications professionally.
• Preparing correspondence, reports, and presentations.
• Organizing the CEO's calendar, meetings, and travel arrangements.
• Conducting research and booking necessary travel services.
• Building relationships with key stakeholders to ensure smooth operations.

Qualifications:
The ideal candidate will have:

• Bachelor’s degree in Business Administration.
• Minimum of 2 years’ experience in a similar role.
• Excellent communication skills in both English and Arabic.
• Proficiency in MS Office.
• Strong organizational skills with perfect follow-up abilities.

What We Offer:
As part of our team, you can expect:

• An internationally recognized company culture.
• Flat hierarchy and a competitive compensation package.
• 22 days of annual leave plus public holidays.
• Life insurance and opportunities for personal and professional growth.

Join Us:
We encourage applications from all individuals, but preference will be given to Saudi nationals. Let’s innovate the future of mobility solutions together!

Join Our Team as an Office Manager!
At Petromin Corporation, we are dedicated to fostering a transformative mobility experience for our employees and clients. As an Office Manager, you will play a vital role in supporting our CEO and managing the essential communication required for our operations.

About the Role:
In this position, you will provide high-level administrative support to the CEO, including:

• Managing communication both internally and externally related to the CEO's office.
• Handling phone calls, emails, and other communications professionally.
• Preparing correspondence, reports, and presentations.
• Organizing the CEO's calendar, meetings, and travel arrangements.
• Conducting research and booking necessary travel services.
• Building relationships with key stakeholders to ensure smooth operations.

Qualifications:
The ideal candidate will have:

• Bachelor’s degree in Business Administration.
• Minimum of 2 years’ experience in a similar role.
• Excellent communication skills in both English and Arabic.
• Proficiency in MS Office.
• Strong organizational skills with perfect follow-up abilities.

What We Offer:
As part of our team, you can expect:

• An internationally recognized company culture.
• Flat hierarchy and a competitive compensation package.
• 22 days of annual leave plus public holidays.
• Life insurance and opportunities for personal and professional growth.

Join Us:
We encourage applications from all individuals, but preference will be given to Saudi nationals. Let’s innovate the future of mobility solutions together!

Join Our Team as a Secretary!
We are currently seeking a highly proficient and seasoned Secretary/Clerk to join our team in Saudi Arabia. The Secretary/Clerk will be responsible for overseeing the secretarial activities, ensuring accuracy, integrity, and office administration in compliance with company standards and industry regulations.

Requirements:

• Education: High School Diploma or Equivalent.
• Experience: A minimum of 8 years in secretarial activities, filing systems, office administration, and management.

If you have the skills and are interested, please apply as soon as possible.

Join Hapag-Lloyd as a Sales Coordinator! In this dynamic role, you will ensure the highest level of quality when interacting with our customers while being customer-oriented and focused on creating value.

Main Objectives:

• Support the Sales Executives with relevant sales tasks, follow-up on ongoing and new business with customers.
• Prepare and send rate quotations to customers.
• Monitor quotation and customer performance, including tenders, and follow up with customers as needed.
• Manage dispute and exception handling.
• Provide clear handover information to Customer Service.
• Assist Customer Service with problem-solving related to customer issues.
• Validate and input new customer data into Salesforce.

Qualifications:

• University degree or equivalent.
• Good command of written and spoken English.
• Working knowledge of MS Office.
• Able to work well with others and follow established guidelines.
• Positive attitude and receptiveness to new ideas for personal development.

🌟 We're Hiring: Remote Data Entry Associate (Entry Level)! 🌟
We are seeking a detail-oriented and reliable Data Entry Associate to join our team. The ideal candidate will have strong attention to detail, excellent typing skills, and the ability to work independently while maintaining high accuracy standards in data processing and management.

📍 Location: Jeddah, Saudi Arabia
⏰ Work Mode: Work from anywhere
💼 Role: Remote Data Entry Associate (Entry Level)

What You'll Do

• Input and update data accurately into various systems and databases
• Review and verify data for completeness and accuracy
• Organize and maintain digital files and records
• Generate reports and summaries as required
• Collaborate with team members to ensure data integrity
• Meet daily and weekly productivity targets

What We're Looking For

• 1+ year of data entry or administrative experience
• Excellent typing speed and accuracy (minimum 40 WPM)
• Proficiency in Microsoft Office Suite and Google Workspace
• Strong attention to detail and organizational skills
• Reliable internet connection and home office setup
• Ability to work independently and meet deadlines

Ready to start your remote career? 🚀 Apply now and join our growing team!

🌟 We're Hiring: Data Entry Clerk (Part Time)! 🌟
We are seeking a detail-oriented and reliable Data Entry Clerk to join our team on a part-time basis. The ideal candidate will have excellent typing skills, attention to detail, and the ability to work independently while maintaining high accuracy standards in data processing and management.

📍 Location: Medina, Saudi Arabia
⏰ Work Mode: Work from anywhere
💼 Role: Data Entry Clerk (Part Time)

What You'll Do

• Input and update data into various databases and systems
• Verify accuracy of data entries and correct any errors
• Organize and maintain digital files and records
• Generate reports and summaries as required
• Collaborate with team members to ensure data consistency

What We're Looking For

• Minimum 1 year of data entry experience
• Excellent typing speed and accuracy
• Proficiency in Microsoft Office Suite and data management tools
• Strong attention to detail and organizational skills
• Reliable internet connection for remote work
• Ability to work independently and meet deadlines

Ready to start your data entry career? 🚀 Apply now and join our growing team!

Join Accor as a Talent & Culture (HR) Coordinator!
Be part of a dynamic company where hospitality shines and each day brings new opportunities.

About the Company:
Accor is a leader in innovative hospitality, operating over 5600 hotels worldwide. You will develop your career in a supportive environment, full of opportunities to grow and excel.

Key Responsibilities:

• Act as an ambassador of our brand, promoting our company values.
• Provide professional and friendly assistance to colleagues through various communication channels.
• Maintain employee files and ensure confidentiality.
• Conduct data entry and manage workforce documentation.
• Support the recruitment process and employee onboarding.
• Assist in training facilitation and event planning.
• Handle payroll functions and manage office supplies.
• Participate in hotel committees and staff events.

Qualifications:

• 12 years of experience in Human Resources or a related field.
• Strong organizational and administrative skills.
• Ability to handle confidential information.
• Excellent communication and interpersonal skills.
• A passion for service and teamwork.

Join Our Team as a Secretary!
A reliable and detail-oriented Secretary is needed at Asas Training in Dammam, Eastern, Saudi Arabia. If you have strong organizational skills and a passion for administrative support, we want to hear from you! This role is vital for ensuring smooth daily operations and supporting various departments with professionalism and efficiency.

Key Responsibilities:

• Manage and direct incoming phone calls, emails, and other correspondence.
• Maintain accurate filing systems and organize company documents and records.
• Welcome and assist visitors in a professional and courteous manner.
• Schedule and coordinate appointments, meetings, and other events.
• Prepare reports, memos, letters, and other documents as required.
• Provide general administrative and clerical support to the team.
• Assist with travel arrangements and logistics as needed.

Requirements:

• Arabic speaker with strong proficiency in English (spoken and written).
• Diploma or Bachelor's degree in Business Administration, Office Management, or a related field.
• At least 2 years of experience in a secretarial or administrative support role.
• Proficiency in Microsoft Office and other standard office software.
• Strong organizational, communication, and time-management skills.
• Ability to handle sensitive information with discretion and professionalism.

Join a collaborative and supportive work environment where your contributions are valued. If you're ready to bring your administrative expertise to a growing organization, apply today!

Join WKK GROUP as an Executive Assistant!
WKK is a leading creative marketing and events agency committed to delivering innovative solutions. We are seeking a highly organized Executive Assistant fluent in Arabic and English.

Job Summary:
As an Executive Assistant, you will provide comprehensive administrative support to our senior leaders. Your role will involve managing schedules, coordinating travel, and handling communications for the smooth operation of daily activities.

Key Responsibilities:

• Provide high-level administrative support to executive management.
• Act as the primary liaison between executives and stakeholders.
• Prepare and edit correspondence and documents.
• Manage and organize confidential files and records.
• Handle communications promptly and professionally.
• Coordinate meetings and events, including logistics.
• Translate documents and interpret conversations.
• Manage office supplies and equipment.
• Assist with special projects as assigned.

Qualifications:

• Bachelor’s degree in Business Administration or related field.
• 3+ years experience as an executive assistant or in a similar role.
• Fluency in Arabic and English is essential.
• Exceptional organizational and time-management skills.
• Proficiency in Microsoft Office Suite.
• Excellent communication and interpersonal abilities.
• Strong attention to detail and problem-solving skills.

What We Offer:

• Competitive salary and benefits package.
• A dynamic and creative work environment.
• Opportunities for growth and development.
• The chance to contribute to our agency's success.

If you meet these qualifications, we invite you to apply and join our team!

Join Our Team as a Sales Coordinator!
We are Steel Force Building Materials Trading, specializing in building materials, construction items, hardware, and machine tools trading. We are seeking a motivated and detail-oriented Sales Coordinator to support our sales team and ensure smooth operations in the Sales Department.

Key Responsibilities:

• Assist the sales team in managing schedules, preparing sales documents, and handling customer inquiries.
• Coordinate with suppliers and logistics to ensure timely delivery of products.
• Maintain and update sales and customer records in the CRM system.
• Prepare sales reports and analyze data to support sales strategies.
• Communicate with customers to provide information about products, prices, and availability.
• Support the sales team in achieving sales targets and objectives.
• Handle administrative tasks related to sales processes and customer service.

Qualifications:

• Bachelor’s Degree in Business Administration, Marketing, or a related field.
• Proven experience in sales coordination or a similar role, preferably in the building materials or construction industry.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office and CRM software.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage time effectively.
• Knowledge of the local market and industry trends in KSA is a plus.

Benefits:

• Competitive salary.
• Health insurance and other benefits as per company policy.
• Opportunities for professional growth and development.

Join us and be part of a dynamic and growing team!

Join Our Team as an Executive Secretary!
Elaf Group, a leading name in the Middle East Travel & Tourism industry, is looking for a dedicated Executive Secretary to ensure the smooth operation of our division/department. If you are a proactive individual with a knack for organization, we want to hear from you!

Key Accountabilities:

• Prepare invoices or financial statements and provide assistance in bookkeeping.
• Provide administrative and clerical support to departments or individuals.
• Supervise office helpers, drivers, and other staff members of the department.
• Maintain the executive's agenda and assist in planning appointments, board meetings, and conferences.
• Manage a busy calendar, meeting coordination, and travel arrangements.
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages).
• Handle confidential documents ensuring they remain secure.
• Conduct research and prepare presentations or reports as assigned.
• Record daily keeping and filing of documents.
• Check frequently and monitor the levels of office supplies and place appropriate orders.

Education:
A degree in business administration or related field is required.

Experience:
At least 3 years’ experience as a Secretary is preferred.

Skills/Attributes:

• Fluency in English in both written and oral forms.
• High command of MS Applications such as Word, PowerPoint, and Excel.
• Strong communication, follow-up, and monitoring skills.
• Excellent file management abilities.

About the Role
The Executive Assistant to the CEO plays a vital role in ensuring the smooth operation of the CEO’s daily activities, managing schedules, communication, and strategic priorities. This position supports the CEO in both administrative and coordination tasks, acting as a reliable point of contact internally and externally. The ideal candidate is detail-oriented, discreet, and capable of handling a fast-paced executive environment with professionalism and efficiency.

Key Responsibilities

• Manage the CEO’s calendar, appointments, and meetings.
• Prepare agendas, take meeting minutes, and track follow-up tasks to completion.
• Draft and proofread emails, presentations, and other executive communications.
• Coordinate with internal departments and external partners on behalf of the CEO.
• Organize and manage confidential documents and sensitive information.
• Track deadlines, set reminders, and help manage the CEO’s daily priorities.
• Assist in preparing reports, briefing materials, and business documentation.

Requirements

• Minimum of 2 years’ experience in a similar executive support or high-level administrative role.
• Excellent command of English, both written and spoken.
• Strong organizational and time management abilities, with a proactive approach.
• High level of professionalism, discretion, and integrity when handling confidential matters.
• Proficient in office tools and digital platforms (*, Microsoft Office, Google Workspace, Zoom, etc.).
• Skilled in multitasking, prioritizing, and working independently under pressure.
• Bachelor's degree in English Language or Business Administration.

Lead the Future. A Hospitality Brand - For Those Who Want It All!

At Red Sea Global (RSG), we’re redefining the way the world experiences travel—by creating destinations that are immersive, sustainable, and transformative. In partnership with trailblazing hospitality leaders like Equinox Hotels, we’re turning this vision into reality.

Job Purpose
The Office Manager plays a key role in ensuring smooth administrative operations and providing high-level support to the General Manager in a luxury hospitality environment. This role requires a proactive, highly organized, and detail-oriented individual who can manage office administration, coordinate executive functions, and assist in operational management while upholding the highest service standards expected in a prestigious hotel.

Job Responsibilities

• Executive Support: Act as the primary point of contact between the GM and stakeholders. Manage GM’s schedule and prepare reports and correspondence.
• Office Administration: Oversee day-to-day operations, manage supplies, and ensure compliance with policies.
• Guest Relations: Assist with VIP requests and maintain hotel’s luxury service standards.
• HR Coordination: Assist HR with staffing and documentation.
• Financial Support: Aid in invoice processing and procurement.
• Event Coordination: Organize meetings and events ensuring all needs are met.
• IT Support: Manage office communications and assist with digital tools.
• Continuous Improvement: Identify opportunities for improvement in processes and practices.

Job Requirements

• Bachelor’s degree in business administration or related field preferred.
• 5+ years of experience in office management or hospitality.
• Proficiency in Microsoft Office Suite and administrative tools.
• Excellent communication skills in English and Arabic.
• Ability to maintain confidentiality and professionalism.

Work Environment:
Must be flexible to work beyond standard hours, requiring active engagement with staff, members, and executives.

Join the Niceone team as we expand our digital home retail operations!
At Niceone, we champion innovation, inclusivity, and teamwork—values that make us a top choice for ambitious professionals. We provide a motivating, supportive environment where every team member is empowered to succeed and grow. If you have an eye for detail, a passion for maintaining accurate records, and want to launch or advance your career in Data Entry, we invite you to help shape the future of digital retail with us.

Key Responsibilities – Data Entry Associate Opportunities at Niceone

• Precisely enter, update, and manage a range of data fields within digital databases and internal systems.
• Review and verify records for accuracy and completeness, quickly correcting any errors found.
• Maintain organized and well-structured databases to support efficient data retrieval and reporting.
• Safeguard confidential information and adhere strictly to company data privacy and security protocols.
• Work cross-functionally with teams such as Operations, Sales, and Customer Service to enable seamless information flow.
• Generate routine and ad hoc reports from company databases to meet business needs.
• Contribute to ongoing improvements in data entry processes, documentation, and workflow efficiency.
• Stay informed of industry trends and data management best practices related to digital home retail.
• Support organizational initiatives by participating in team meetings, trainings, and skills development programs.
• Demonstrate Niceone’s core values of professionalism, respect, and inclusivity in every task.

Desired Skills And Qualifications – Requirements For Data Entry Specialists

• Education: Completion of high school required; further education is an asset.
• Professional Experience: Previous exposure to data entry, administrative, or clerical support roles is preferred but not essential.
• Technical Skills: Competence with Microsoft Excel, Google Sheets, and general data entry tools; familiarity with digital retail systems or CRMs is a plus.
• Attention to Detail: Demonstrated ability to spot discrepancies and ensure high levels of data integrity.
• Organization: Strong capability to manage multiple data sets and prioritize tasks effectively.
• Communication: Clear and concise in both written and verbal skills; comfortable collaborating within a diverse team.
• Confidentiality: Unwavering commitment to handling sensitive information with care and integrity.
• Adaptability: Enthusiasm for learning, embracing new technology, and thriving in a dynamic environment.
• Diversity & Inclusion: Dedication to fostering a respectful, equitable, and welcoming workplace for all.

Benefits & Development – Grow Your Data Entry Career at Niceone

• Professional Advancement: Continuous training, mentorship, and well-defined career progression throughout operations and analytics teams.
• Diverse & Inclusive Culture: Collaborative setting that celebrates individuality and ethics.
• Meaningful Impact: Directly support strategic business decisions and digital operations by ensuring data accuracy.
• Ongoing Training: Regular access to workshops on new digital tools, data entry techniques, and productivity improvements.
• Work-Life Support: Flexible environment supporting both job performance and personal well-being.

Application Criteria – What We Look For in Data Entry Candidates

• High school diploma required; advanced qualifications desirable.
• Some exposure to data entry or office administration responsibilities preferred.
• Strong computer literacy and enthusiasm for learning new digital programs.
• Proven organizational skills with a focus on accuracy and efficiency.
• Demonstrated respect for data privacy and ethical information management.
• Commitment to inclusive teamwork and upholding Niceone’s core values.

How to Apply – Take the Next Step in Data Entry with Niceone
Are you ready to join a future-focused company and make an essential contribution behind the scenes? Please submit your most recent resume and a cover letter describing your attention to detail, accuracy, and why you believe you’re a great match for Niceone’s data-driven team. Illustrate how your values and skills can help us excel in digital retail, and take the next step in shaping your career with Niceone.

Join Our Team as a Personal Assistant
We are looking for a seasoned Personal Assistant to support the Principal of a Private Family office based in Riyadh, Saudi Arabia. This position offers a unique opportunity to engage with high-profile individuals in a dynamic and sophisticated environment.

Key Responsibilities:

• Manage and coordinate complex diaries.
• Handle property management tasks.
• Arrange intricate travel plans.
• Assist with personal shopping.
• Oversee day-to-day operations of the office.

Qualifications:

• Western educated with a degree.
• Minimum of 5 years experience as a PA/EA, preferably to C-Suite executives or in a Private Family Office setting.
• Fluency in spoken English and Arabic.
• Excellent organizational and communication skills.

Other Requirements:

• Ability to work beyond standard office hours as needed.
• Should be well presented, poised, and confidently respectful.
• A self-starter who strives for perfection and is committed to every task.
• Immediate availability is preferred.

If you possess all these attributes and seek a warm and welcoming work environment, we invite you to share your CV with us.

About the Role
Join Dr. Sulaiman AlHabib Medical Centers as a Medical Secretary, where you will be part of a dedicated team delivering high-quality healthcare services. This role involves supporting the Medical Head, Medical Administrator, or Medical Director in various administrative tasks. Your knowledge of medical terminology and procedures will be essential in a hospital or clinic environment.

Key Responsibilities:

• Provide secretarial and clerical assistance to the department head, ensuring tasks are completed promptly and accurately.
• Type memos, monthly reports, meeting minutes, and correspondence.
• Maintain departmental diary and generate periodic reports of activities.
• Create presentations for educational functions and assist in organizing department activities.
• Manage schedules, appointments, and meetings while ensuring confidentiality.
• Handle telephone communications and organize office work efficiently.
• Maintain accurate records and comply with healthcare standards set by accreditation bodies.
• Engage in person-centered care initiatives, enriching patient experience with respect and dignity.

Requirements:

• Education: Diploma or equivalent qualification in a related field.
• Experience: Minimum of 2 years of experience as a Medical Secretary/Assistant, preferably in a hospital setting.
• Certification: Relevant certificate preferred.

About the Role
Join Dr. Sulaiman AlHabib Medical Centers as a Medical Secretary, where you will be part of a dedicated team delivering high-quality healthcare services. This role involves supporting the Medical Head, Medical Administrator, or Medical Director in various administrative tasks. Your knowledge of medical terminology and procedures will be essential in a hospital or clinic environment.

Key Responsibilities:

• Provide secretarial and clerical assistance to the department head, ensuring tasks are completed promptly and accurately.
• Type memos, monthly reports, meeting minutes, and correspondence.
• Maintain departmental diary and generate periodic reports of activities.
• Create presentations for educational functions and assist in organizing department activities.
• Manage schedules, appointments, and meetings while ensuring confidentiality.
• Handle telephone communications and organize office work efficiently.
• Maintain accurate records and comply with healthcare standards set by accreditation bodies.
• Engage in person-centered care initiatives, enriching patient experience with respect and dignity.

Requirements:

• Education: Diploma or equivalent qualification in a related field.
• Experience: Minimum of 2 years of experience as a Medical Secretary/Assistant, preferably in a hospital setting.
• Certification: Relevant certificate preferred.