Secretary Jobs in Saudi Arabia

Join Our Team as a Medical Secretary!
We are seeking a dedicated Medical Secretary to provide essential administrative support in a clinical environment. This role is crucial for the smooth operation of our healthcare facility, ensuring that all administrative tasks are completed efficiently and effectively.

Key Responsibilities:

• Provide comprehensive secretarial support within a clinical setting.
• Schedule staff meetings and maintain accurate minutes.
• Receive and screen phone calls, redirecting as necessary.
• Handle and prioritize all incoming and outgoing correspondence including emails, letters, and packages.
• Organize hospital operations by preparing memos, invoices, appointment letters, and facilitating communication among staff.
• Manage confidential documents, ensuring they are secure and accessible.
• Prepare financial documents such as invoices and assist in bookkeeping.
• Maintain both electronic and paper records for easy access and organization.
• Conduct research and prepare presentations or reports as assigned.
• Perform file system and database management.

Qualifications:

• Degree in Business Administration or a related field.
• Experience in healthcare settings is a plus.

Skills & Competencies:

• Proven experience as a Medical Secretary or in similar administrative roles.
• Proficiency in MS Office and relevant back-office software (*, ERP).
• Knowledge of office management and basic accounting procedures.
• Familiarity with basic research methods and reporting techniques.
• Excellent organizational and time-management skills.
• Strong communication and negotiation abilities.
• High level of integrity and confidentiality.

Join Our Team as a Medical Secretary!

We are seeking a dedicated Medical Secretary to provide personalized and coordinated care to our staff and families. In this role, you will treat individuals with dignity, compassion, and respect while ensuring the accuracy and confidentiality of medical reports.

Duties and Responsibilities:

• Provide personalized coordinated care and support.
• Takes and transcribes confidential reports requiring knowledge of medical terminology.
• Receives and consolidates reports that need typewriting.
• Ensures the confidentiality of patient information is maintained.
• Proofreads reports for accuracy.
• Works under pressure to meet deadlines or emergencies.
• Promotes a culture of patient-centered care.
• Completes other related duties as assigned by the Chief of the Department.
• Submits medical reports for MOH billings at the end of each month.

Qualifications:

• College Diploma or Associate Degree
• Basic knowledge in shorthand; medical typewriting proficiency with 50 reports and 85% accuracy.
• Thorough knowledge of medical terminology, including laboratory tests and abbreviations.

Professional Experience:

• Two years of experience as a medical/clinical secretary in a hospital or medical clinic.
• Experience in various secretarial functions, including preparing medical reports.

Specialized Skills:

• Excellent proficiency in the English language.
• Strong communication skills, both written and verbal.
• Attention to detail and analytical skills.
• Strong organizational skills and patience.

Join Dallah Health as a Medical Secretary!
As a pivotal member of our team, you will perform various clerical duties essential to the medical departments within Dallah Hospital.

Roles & Responsibilities:

• Perform all clerical duties related to the medical departments, specifically in the Radiology Department.
• Type correspondence, memos, medical reports, and maintain efficient filing systems.
• Sort and distribute incoming and outgoing mail.
• Implement appropriate policies and procedures to assist the hospital in achieving its goals and objectives.
• Participate in departmental strategic planning and contribute to quality performance improvement efforts.
• Involve in data collection and analysis for departmental indicators and performance measurement.
• Participate in hospital Safety Management & Risk Management Programs.

Requirements:

• 2 years of experience in a clerical position.
• Proficient typing speed of 40 words per minute.
• Excellent written and spoken English skills.
• Familiarity with computer and word processing programs.

Join the Atkins Realis Group as a Senior Secretary!
We're looking for a professional to handle a crucial administrative role within our engineering design and consulting office in Riyadh, Saudi Arabia.

Roles & Responsibilities:

• Manage day-to-day administrative tasks efficiently.
• Coordinate all general administrative activities in the office.
• Ensure proper organization of all files and documents.
• Facilitate smooth onboarding for new employees, arranging accommodation and transportation as needed.
• Expedite the visa process promptly.
• Monitor the induction process for new employees.
• Perform other related duties as assigned.

Requirements:

• A relevant degree qualification.
• Minimum of 5 years experience in administration, particularly in handling administrative functions.
• Experience with booking and managing accommodation and transport.
• Proficient in maintaining staff records and managing accounts payable, bills, and receivables.
• Fluency in both English and Arabic.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Join our dedicated team at GMC - GREEN MODELING CONTRACTING as a Secretary!

We are looking for an experienced and organized Secretary to support our operations in Riyadh, KSA. The ideal candidate will have a background in administrative support and be able to manage multiple tasks efficiently.

Job Requirements:

• 46 years of experience in the same field.

We value teamwork and dedication, and we are committed to providing a supportive and professional environment for all staff members.

Join Penspen as a Secretary!
We are currently seeking a highly proficient and seasoned Secretary/Clerk to join our team in Saudi Arabia. The Secretary/Clerk will play a pivotal role in overseeing secretarial activities, ensuring accuracy, integrity, and office administration in compliance with company standards and industry regulations.

Responsibilities:

• Oversee secretarial activities and maintain filing systems.
• Ensure accurate office administration and management.
• Adhere to industry regulations and company standards.

Requirements:

• High School Diploma or Equivalent.
• Minimum of 8 years of experience in secretarial activities, filing systems, and office management.

If you have the skills and are interested, please apply at a@********************.

Job Summary
We are looking for a Telephone Operator to manage incoming and outgoing telephone calls in a professional and efficient manner. The ideal candidate will be responsible for greeting callers, transferring calls, providing information, taking messages, and scheduling appointments.

Job Responsibility

• Answer and direct incoming calls in a polite and friendly manner
• Use a multi-line phone system to handle a high volume of calls
• Provide accurate information to callers and assist them with their inquiries
• Take detailed messages and ensure they are delivered promptly
• Schedule appointments and maintain calendars for staff members

Candidate Requirements

• Proven experience as a Telephone Operator or similar role
• Excellent communication skills and a pleasant phone manner
• Proficient in using a multi-line phone system
• Strong attention to detail and accuracy
• Ability to work under pressure and handle a high volume of calls efficiently

Job Summary
We are looking for a Telephone Operator to manage incoming and outgoing telephone calls in a professional and efficient manner. The ideal candidate will be responsible for greeting callers, transferring calls, providing information, taking messages, and scheduling appointments.

Job Responsibility

• Answer and direct incoming calls in a polite and friendly manner
• Use a multi-line phone system to handle a high volume of calls
• Provide accurate information to callers and assist them with their inquiries
• Take detailed messages and ensure they are delivered promptly
• Schedule appointments and maintain calendars for staff members

Candidate Requirements

• Proven experience as a Telephone Operator or similar role
• Excellent communication skills and a pleasant phone manner
• Proficient in using a multi-line phone system
• Strong attention to detail and accuracy
• Ability to work under pressure and handle a high volume of calls efficiently

Join Kingston Stanley as an Executive Assistant to the CEO!

We are partnering with a prestigious global organization to hire a highly experienced and discreet Executive Assistant to support their Global CEO based in Riyadh. This is a pivotal role at the heart of the leadership team, ideal for someone who thrives in high-pressure, fast-moving environments and brings a proactive, solution-oriented mindset.

Key Responsibilities:

• Provide full executive support to the CEO, including complex calendar management, travel coordination, and meeting preparation
• Act as the gatekeeper and primary point of contact between the CEO and internal/external stakeholders
• Prepare high-level reports, presentations, board packs, and confidential correspondence
• Manage sensitive and confidential information with utmost discretion
• Coordinate executive communications and ensure smooth daily operations
• Assist with strategic project tracking and executive initiatives on behalf of the CEO

Ideal Candidate:

• Bilingual (Arabic & English) – verbal and written fluency is a must
• Minimum of 10 years of experience supporting C-suite or board-level executives, ideally within a multinational or high-growth environment
• Based in Riyadh or open to relocating
• Highly organized, resourceful, and able to anticipate needs with minimal direction
• Culturally aware, polished in presentation, and comfortable working with global stakeholders
• Bachelor’s degree preferred; strong tech-savviness and PowerPoint/reporting skills a plus

DUE TO THE NUMBER OF APPLICATIONS RECEIVED, ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.

Join our team as a Personal Assistant!
A seasoned Personal Assistant to the Principal of a Private Family office based in Riyadh, Saudi Arabia is needed. The successful candidate will be western educated (degree qualified) with a minimum of 5 years previous experience working as a PA/EA to C-Suite executives or working in close contact with Ultra/ High Net Worth Individuals and/or within a Private Family Office.

Key Responsibilities:

• Extensive diary management, assisting in coordination and management of diaries.
• Handle property management and arrange extremely complex travel plans.
• Personal shopping and oversee day-to-day operations of the office.

This role requires flexibility, as it is not the usual 95, and you will occasionally be expected to be available outside of normal office timings. A strong command of spoken English and Arabic is essential, and candidates must be well presented, poised, and confidently respectful.

Qualifications:

• 5+ years of experience as a Personal or Executive Assistant to senior executives.
• Strong organizational and multitasking abilities.
• Self-starter who strives for perfection in every task.

If you feel you possess all of the above attributes and are searching for a warm and welcoming work environment, we encourage you to share your CV!

Join Our Team as a Personal Assistant!
Are you highly organized and proactive? We are looking for a dedicated Administrative Assistant to provide exceptional support at InterContinental. In this role, you will ensure the smooth operation of our office and assist leadership in achieving organizational goals.

Key Responsibilities:

• Office Management: Organize and maintain office files, handle correspondence while ensuring confidentiality.
• Scheduling: Coordinate meetings, appointments, and travel arrangements; manage calendars effectively.
• Communication: Serve as a point of contact for communication; professionally handle calls and emails.
• Document Preparation: Prepare reports, presentations, and format documents accurately.
• Event Coordination: Organize office events and ensure all arrangements are met.
• Project Support: Track project progress and update documents to maintain timelines.
• Expense Tracking: Manage invoices and support budget tracking.
• Data Entry: Maintain updated information in databases and spreadsheets.
• Supply Management: Monitor and order office supplies, and manage vendor relationships.

Qualifications:

• Education: High school diploma required; associate’s or bachelor’s degree preferred.
• Experience: 13 years of administrative or office support experience preferred.

Skills:

• Proficiency in MS Office Suite.
• Strong written and verbal communication skills.
• Excellent organizational and multitasking abilities.
• Attention to detail.

At InterContinental, we provide our people with everything they need to succeed, including competitive salaries and benefits that promote a positive work-life balance. We celebrate diversity and encourage everyone to be their authentic selves. Join us to be a part of a collaborative and inclusive team!

Join PwC as an Executive Assistant!
This is an exciting opportunity to provide top-notch administrative support to our senior executives. At PwC, we value efficiency and effective operations, ensuring our team operates smoothly through high-level administrative support.

Key Responsibilities:

• Diary Management: Manage online diaries, book appointments, and coordinate meetings.
• Call & Email Management: Take messages and monitor executive email inboxes.
• Client Relationships: Build strong working relationships with clients and their assistants.
• Meeting Coordination: Organize internal and external meetings, including catering and IT requirements.
• General Administration: Proofread documents, maintain filing systems, and update contact databases.
• Learning and Growth: Exercise confidentiality and comply with company policies.

If you're looking to develop your administrative skills in a dynamic environment, apply now!

About the Role:
Are you organised, a natural communicator, and a trusted gatekeeper? We’re looking for a dynamic Executive Assistant to support our Middle East Unit General Manager and senior leadership team. This is more than a support role; it’s a chance to be at the heart of strategic decision-making, global collaboration, and high-level operations.

As the right hand to our General Unit Manager, you’ll play a pivotal role in keeping the business running smoothly. Your day-to-day will be varied, fast-paced, and impactful:

• Calendar & Communication management: Own the GM’s schedule, inbox, and reminders, ensuring priorities are met and time is optimized. Coordinating complex schedules, liaise with the internal and external stakeholders, managing time, priorities, and communications, arranging internal and external meetings, ensuring all logistics (venues, agendas, materials) are in place.
• Internal communication support: Reviewing, proofreading, aligning according to MM brand and sending communications on behalf of the UGM. Manage the internal communication request on intranet and Sharepoint sites.
• Global coordination: Organize regional and international travel, meetings, and events, from boardroom briefings to strategy workshops.
• Meeting mastery: Prepare agendas, take minutes, compile board packs, and ensure every meeting runs like clockwork.
• Travel & logistics: Handle everything from flights and hotels to visas and security approvals.
• Confidential correspondence: Draft professional communications and reports, managing sensitive information with discretion.
• Strategic planning: Help shape the annual rhythm of leadership meetings, 11s, and team check-ins.
• Event coordinator: Corporate and social events.

Candidate Specifications:
A degree in Business Administration or equivalent experience. Proven experience supporting senior executives in a fast-paced, international setting. Impeccable organizational and diary management skills. Excellent written and verbal communication, you are professional and persuasive. Strong business acumen and the ability to anticipate needs before they arise. Tech-savvy with Microsoft Office and internal systems (*, FiFi, e-forms). A discreet and trustworthy professional who handles confidential matters with care.

Our Purpose:
Our purpose is to improve society by considering social outcomes in everything we do; relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities, and employee opportunities.

Equality, Diversity and Inclusion:
Equality, diversity, and inclusion (EDI) is at the heart of our organisation. We are an equal opportunity employer and do not discriminate, rather take positive steps towards creating a diverse and inclusive working environment.

Flexible working:
At Mott MacDonald, we support our staff to create work-life balance which works for them and welcome candidates looking for career flexibility. We are open to discussing flexible working at the interview stage.

Our benefits package:
90 calendar days paid maternity leave, competitive annual leave, an annual professional institution subscription, and an annual company performance bonus scheme – subject to company performance.

Position Summary:
Retal Executive Secretary is responsible for performing clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes.

Primary Duties & Responsibilities:

• Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned.

Skills:

• Excellent organizational and time-management skills
• Excellence in English and Arabic languages (written and verbal)
• Skill in using a computer with word processing, spreadsheet and other business software to prepare reports, memos, summaries.
• Integrity and confidentiality.
• Ability to establish and maintain harmonious working relationships with co-workers, staff and external contacts, and to work effectively in a professional team environment
• In-depth knowledge of office management.
• Outstanding communication and negotiation abilities.

Experience and Qualifications:

• Bachelor’s / Diploma degree in business administration, public administration or a related field.
• Minimum 2 Years experience as executive secretary or similar administrative role.

Join Our Team as an Executive Secretary
We are seeking a highly experienced, organized, and dependable Executive Secretary with a minimum of 10 years of proven experience supporting senior leadership teams. This role is ideal for a seasoned professional who excels in managing complex executive schedules while ensuring smooth, high-level administrative operations.

Key Responsibilities:

• Oversee and manage complex executive calendars, including scheduling meetings, appointments, and coordinating international and domestic travel.
• Prepare, proofread, and edit high-level correspondence, executive reports, presentations, and other documentation with accuracy and discretion.
• Plan, organize, and coordinate executive-level meetings, including developing agendas, taking minutes, and tracking follow-up actions.
• Act as a liaison between executives and internal departments, external stakeholders, and high-profile partners.
• Maintain organized filing systems and ensure the confidentiality and security of sensitive information.
• Monitor and manage high-volume email communications and screen incoming calls with professionalism.
• Provide executive support on strategic projects, initiatives, and operational tasks as needed.

Qualifications:

• Minimum of 10 years of experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role.
• Bachelor’s degree in Business Administration or related field.
• Exceptional organizational, multitasking, and prioritization abilities.
• Excellent verbal and written communication skills with a strong command of business correspondence.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of professionalism, integrity, and discretion when dealing with confidential matters.
• Proactive and resourceful with the ability to work independently and manage time effectively.

What We Offer:

• An opportunity to contribute to landmark projects in Saudi Arabia.
• A collaborative, professional, and supportive work environment.
• Competitive salary and comprehensive benefits package.
• A strong organizational culture that values and recognizes employee contributions.
• The chance to work with a leadership team that is passionate about excellence and continuous growth.

Join LanceSoft Middle East as an Executive Assistant in Dammam!
We are seeking a skilled Executive Assistant to support our senior executives in achieving organizational goals. This role will focus on project leadership, effective communication, and maintaining confidentiality while navigating a fast-paced environment.

Key Responsibilities:

• Advise functional managers on processes and procedures within your field.
• Handle communication regarding problem-solving methods.
• Lead medium-sized projects and contribute to larger ones.
• Coordinate complex scheduling and calendar management for executives.
• Maintain professionalism and confidentiality with all materials.
• Manage executive records and facilitate quick document retrieval.
• Exercise discretion in dealing with various stakeholders.

We invite you to bring your expertise and professionalism to our dynamic team!

About the job
We are IMETA, a Regional Operating Unit consisting of diverse teams from various cultures and backgrounds. We value diversity as one of our greatest strengths and aim to unite our talent for collective success.

The Opportunity
We are seeking a highly organized and proactive Executive Assistant to support our General Manager and Leadership Team in Riyadh, KSA. This role is perfect for those who thrive in dynamic environments, excel at multitasking, and bring professionalism to every interaction.

Role & Responsibilities

• Provide personal assistance to the General Manager and support to the Leadership Team.
• Coordinate meetings, travel arrangements, and day-to-day executive support.
• Plan, document, and follow up on management meetings.
• Organize team activities and coach team members for smooth execution across business functions.
• Lead and support internal events and cross-functional initiatives.

Requirements

• Bachelor’s degree.
• Minimum 2 years of experience in a similar role.
• Business fluent in English & Arabic.
• Strong business acumen with a people-first mindset.
• Agile and adaptable to organizational change.
• Proficient in MS Office and open to using online tools.
• Results-driven with project leadership capabilities.
• Excellent interpersonal and communication skills.

What’s Next?
We look forward to receiving your application. Suitable candidates will be invited for a screening interview. Boehringer Ingelheim is committed to protecting your personal data throughout the process.

Who we are
We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm’s global standards with in-depth local expertise.

Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That’s why we’re so proud of our inclusive, friendly, and team-based approach to work.

Job Description
The Executive Secretary will work as part of a team, supporting fee earners and managing priorities. Key responsibilities include fostering positive relationships with the management team and staff, managing calendars, organizing travel arrangements, ensuring compliance with engagement letters, and providing collaborative support to the legal team.

Key Responsibilities

• Calendar & Meeting Management: Manage schedules and act as the main contact for communication.
• Travel: Organize travel, including bookings and transport.
• Administrative Support: Draft emails, letters, and manage documents.
• Team Support: Assist during absences and provide reception cover.

Exceptional communication skills, organizational abilities, and a proactive work ethic are necessary for success in this role. The ideal candidate should hold a university degree and be fluent in English.

Moreover, this position requires substantial office attendance, with expectations set for a minimum of 80% in-office presence.