Secretary Jobs in Saudi Arabia

About the Role
We are seeking a motivated and detail-oriented Research Assistant to support research activities related to Reverse Osmosis (RO) membrane testing, development, and performance evaluation.

Key Responsibilities:

• Assist in laboratory testing and characterization of RO membranes (performance, fouling, rejection, permeability).
• Prepare and operate RO testing setups.
• Collect, analyze, and document experimental data accurately.
• Support membrane development activities, including material preparation and modification.
• Conduct routine maintenance and calibration of laboratory equipment.
• Assist in troubleshooting experimental issues and optimizing test protocols.
• Prepare technical reports, research summaries, and presentations.
• Support compliance with laboratory safety and quality standards.
• Collaborate with multidisciplinary research teams and support ongoing R&D projects.

Required Qualifications:

• Bachelor’s degree in Chemical Engineering, Materials Science, Environmental Engineering, Chemistry, or a related field.
• Basic knowledge of membrane technology and water treatment processes.
• Experience with laboratory work and experimental procedures.
• Ability to analyze data and prepare technical documentation.
• Strong attention to detail and organizational skills.

Preferred Qualifications:

• Master’s degree or ongoing postgraduate studies in a relevant field.
• Hands-on experience with RO systems or membrane characterization techniques.
• Familiarity with data analysis tools and scientific reporting.
• Prior research or laboratory assistant experience.

Key Skills:

• Laboratory experimentation
• Data analysis and reporting
• Problem-solving
• Teamwork and communication
• Research methodology

Work Environment:
Laboratory-based research environment in a collaborative research and development setting.

Join Eram Talent as an Executive Secretary!
As a premier talent acquisition company, we are looking for a dedicated Executive Secretary to support our executive team. The ideal candidate will bring professionalism, exceptional organizational skills, and a proactive approach to manage the dynamic demands of our executive office.

Key Responsibilities:

• Manage the Chief Officer's calendar, scheduling appointments, meetings, and events.
• Prioritize and coordinate conflicting schedules and commitments.
• Plan and coordinate all aspects of business travel for the Chief Officer, including transportation, accommodation, and itineraries.
• Serve as the primary point of contact for the Chief Officer, managing phone calls, emails, and correspondence.
• Draft and prepare written communications, such as emails, memos, and letters.
• Arrange and coordinate meetings, conferences, and events for the Chief Officer.
• Maintain organized and up-to-date filing systems for executive-level documents.
• Track and process the Chief Officer's expenses.

Requirements:

• Bachelor's degree in Business Administration, English, or equivalent from a recognized university.
• 9 years of experience in a similar role.
• Outstanding verbal and written communication skills.
• Highly proficient in Microsoft Office Suite.
• Strong organizational and time-management abilities.
• Ability to work independently and collaboratively.
• Discretion and confidentiality in handling sensitive information.

If you possess these qualifications and are ready to thrive in an executive environment, we encourage you to apply!

Join Nabors Industries as a Human Resources Coordinator!

Nabors Industries, a leading provider of advanced technology for the energy industry, is seeking a dedicated Human Resources Coordinator to support various HR functions across multiple legal entities and diverse business units. This role is vital in ensuring the smooth operation of HR processes within a complex and regulated environment.

Key Responsibilities:

• Assist in the full employee lifecycle, including onboarding, transfers, and separations.
• Coordinate HR system transactions and payroll processes.
• Manage documentation and reporting associated with HR activities.
• Ensure compliance with government platform processes and coordinate with line managers and employees.

About Nabors Industries:
Nabors has a strong global presence, operating in approximately 20 countries. We are committed to providing safe, efficient, and responsible energy production while striving to innovate the future of energy. By leveraging advanced technology in drilling, engineering, and automation, we continue to revolutionize the industry.

If you are detail-oriented, flexible, and possess strong coordination skills, we invite you to apply and be part of our mission to transform the energy sector.

Join our team as a data entry specialist at Express Debt Collection - EXDC, specializing in collection services

We are looking for a precise person with strong organizational skills to join our team in Dammam. Your responsibilities will include:

• Preparing and sending periodic payment reminder campaigns.
• Managing campaigns related to Nami and Mobily contracts.
• Preparing and sending email campaigns.
• Implementing communication campaigns via WhatsApp and SMS.
• Continuously following up on invoices and payment cases.
• Preparing payment reports and submitting them to the accounts department.
• Sending Nami data and clients periodically and regularly.
• Coordinating and communicating with the IT department regarding call center systems and any related operational requirements.

Required specifications and skills:

• High accuracy and attention to detail.
• Ability to organize tasks and manage time efficiently.
• Good written and verbal communication skills.
• Experience or knowledge in report preparation and financial follow-up.
• Proficiency in computer programs, especially Excel and email.
• Ability to work with multiple communication channels (email, WhatsApp, SMS).
• Flexibility and quick learning and handling of different systems.
• Commitment to regular follow-up and ability to work under pressure.

Join our team as a Data Entry Specialist!
We are looking for an experienced person in data management and communications to ensure accuracy and efficiency in collection operations.

Responsibilities:

• Preparing and sending periodic payment reminder campaigns.
• Managing campaigns for Nami and Mobily contracts.
• Preparing and sending email campaigns.
• Implementing communication campaigns via WhatsApp and SMS.
• Continuously tracking invoices and payment cases.
• Preparing settlement reports and submitting them to the accounts department.
• Regularly sending Nami data and clients.
• Coordinating and communicating with the IT department.

Qualifications:

• High accuracy and attention to detail.
• Ability to organize tasks and manage time efficiently.
• Good written and verbal communication skills.
• Experience or knowledge in preparing reports and financial follow-up.
• Proficiency in using computer programs, especially Excel and email.
• Ability to work with multiple communication channels (email, WhatsApp, SMS).
• Flexibility and quick learning.
• Commitment to regular follow-up and ability to handle work pressure.

Join Nassguard as a Sales Coordinator!
Are you driven by sales coordination and customer service? Nassguard is expanding its team and is looking for a Sales Coordinator with strong experience in the safety, tools, and industrial equipment sector to help drive our success.

Job Responsibilities:

• Handle day-to-day coordination between the sales team, customers, and suppliers.
• Prepare quotations, process orders, and follow up on deliveries.
• Maintain accurate sales records and documentation.
• Respond to client inquiries and provide excellent support.
• Coordinate with logistics and showroom teams to ensure smooth sales operations.

Requirements:

• Good English communication skills.
• Experience in selling tools, PPE, safety gear, or industrial equipment.
• Minimum 2 years of relevant experience in the same field.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Must be locally available in Saudi Arabia with a valid residency/Iqama.

How to Apply: Send your updated CV to h@************* with the subject line "Sales Coordinator – Saudi".

About the Role
We are seeking a motivated and detail-oriented Research Assistant to support research activities related to Reverse Osmosis (RO) membrane testing, development, and performance evaluation.

Key Responsibilities:

• Assist in laboratory testing and characterization of RO membranes (performance, fouling, rejection, permeability).
• Prepare and operate RO testing setups.
• Collect, analyze, and document experimental data accurately.
• Support membrane development activities, including material preparation and modification.
• Conduct routine maintenance and calibration of laboratory equipment.
• Assist in troubleshooting experimental issues and optimizing test protocols.
• Prepare technical reports, research summaries, and presentations.
• Support compliance with laboratory safety and quality standards.
• Collaborate with multidisciplinary research teams and support ongoing R&D projects.

Required Qualifications:

• Bachelor’s degree in Chemical Engineering, Materials Science, Environmental Engineering, Chemistry, or a related field.
• Basic knowledge of membrane technology and water treatment processes.
• Experience with laboratory work and experimental procedures.
• Ability to analyze data and prepare technical documentation.
• Strong attention to detail and organizational skills.

Preferred Qualifications:

• Master’s degree or ongoing postgraduate studies in a relevant field.
• Hands-on experience with RO systems or membrane characterization techniques.
• Familiarity with data analysis tools and scientific reporting.
• Prior research or laboratory assistant experience.

Key Skills:

• Laboratory experimentation
• Data analysis and reporting
• Problem-solving
• Teamwork and communication
• Research methodology

Work Environment:
Laboratory-based research environment in a collaborative research and development setting.

About the Role
Eram Talent, a prominent talent acquisition consultancy, is seeking a skilled and motivated Female Executive Secretary to join our team. This position will be crucial in providing comprehensive administrative support to our executive leadership, ensuring the department operates efficiently and effectively.

Key Responsibilities

• Maintain and manage the executive's calendar, scheduling appointments and coordinating meetings with internal and external stakeholders.
• Prepare and organize all necessary documentation and materials for meetings, including agenda, presentations, and reports.
• Handle incoming correspondence, including emails, phone calls, and mail, ensuring timely and professional responses.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation, ensuring all travel is cost-effective and organized.
• Draft, proofread, and edit various documents, memos, and communications on behalf of the executive.
• Assist in the preparation and management of budgets and expenses related to the executive's office.
• Maintain filing systems and ensure all records are organized, secure, and easily retrievable.
• Provide support for special projects and initiatives as directed by executive leadership.
• Demonstrate a high level of professionalism and discretion in handling sensitive information.

Requirements

• Bachelor's degree in Business Administration, Office Management, or a related field
• Previous experience as an Executive Secretary or in a similar administrative role is required
• Exceptional organizational and multitasking skills
• Excellent verbal and written communication skills in English and Arabic
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software
• Strong attention to detail and accuracy
• Ability to work independently and manage time effectively
• Strong interpersonal skills and a positive attitude
• Ability to maintain confidentiality and exercise discretion

Join us as a data entry clerk at Tala Commercial Foundation!
We invite you to join our team where we will contribute to achieving our goals through effective data handling.

Job Description:
You will review and audit data forms, enter and store data and information on the computer.

Main Duties and Responsibilities:

• Review data-related forms, code them, and ensure their completeness.
• Enter data and information into the computer according to statistical programs and systems.
• Review classification codes for entered data and information and correct errors.
• Store entered information and create necessary backups.
• Adhere to instructions related to data and information confidentiality.

Required Qualifications:

• Bachelor's degree in Secondary Education, Business Administration, Executive Secretarial, Computer Science, or Information Technology.

Preferred Certifications:

• Certified Information Systems Auditor (CISA)
• Microsoft Office Specialist (MOS)
• ITIL v3 Foundation (ITIL)
• Certified Professional Manager (CAME - CPM)
• Cloud Computing Applications (CAME - ECA)

Language Requirements:

• Arabic: Advanced
• English: Advanced
• Spanish: Advanced
• Urdu: Advanced

Skills:

• Archiving
• Document classification
• Document management software
• Interpreting handwritten documents
• Inspection
• Recording numerical data
• Data checking
• Computer technology
• Data collection
• Computer equipment

Join Hilton as a Sales Coordinator!
In this vital role, you will fully support the Sales team in administrative tasks, customer service, and developing sales leads to enhance business growth.
Key Responsibilities:

• Identify new contacts and sales opportunities to maximize revenue.
• Understand the hotel amenities, packages, and promotions.
• Generate and develop sales leads and contact potential clients.
• Produce quotations and written confirmations for all clients.
• Compile accurate and timely reports for the Sales Director and senior management.
• Monitor customer satisfaction and resolve outstanding issues.
• Arrange and conduct hotel show rounds.

What We Are Looking For:
As a Sales Coordinator at Hilton, you should exhibit the following:

• Excellent communication skills.
• High level of IT skills, especially Excel, PowerPoint, and Word.
• Proactive approach to meeting deadlines and targets.
• Strong organizational and administrative skills.

This role requires previous sales experience and a related degree would be advantageous. Join Hilton to be part of our dedication to exceptional guest experiences and hospitality!

Join Our Team as a Human Resources Coordinator!

Saudi Diyar Consultants is seeking a dedicated Human Resources Coordinator to enhance our HR team. In this role, you will have the opportunity to contribute significantly to our employee management processes and foster a positive work environment.

Key Responsibilities:

• New Employees & Onboarding:
  • Processing hiring documentation and generating new employee numbers.
  • Creating company emails and compiling employee documents for finance.
  • Preparing job offers and coordinating internal approvals.
  • Communicating with employees and following up with accounts.
  • Liaising with the administration team for visa issuance.
• Payroll & Finance Coordination:
  • Reviewing payroll inputs including attendance and overtime.
  • Verifying claim documents and coordinating payroll approvals.
• Employee Relations & Coordination:
  • Addressing employee issues with relevant stakeholders.
• Leave, Attendance & Time Management:
  • Managing annual and sick leave approvals.
  • Overseeing timesheet management and biometric attendance monitoring.
• Final Settlement & Offboarding:
  • Handling employee final settlements and processing terminations.
• Letters & Certificates:
  • Issuing salary and experience certificates.
  • Filing employee documents appropriately.

Qualifications:

• Bachelor’s degree in HR, Business Administration, or a related field.
• 3–5 years of HR operations experience.

Key Skills:

• High attention to detail and confidentiality.
• Strong coordination and follow-up abilities.
• Fluency in English (Arabic preferred).

KPIs:

• Payroll accuracy ≥***
• Timely onboarding and final settlement processing.
• Zero compliance breaches.

Join Elaf Group as an Executive Assistant
We are looking for an organized and proactive Executive Assistant to support our CEO in driving the company's objectives. This role requires a blend of strategic insight and operational efficiency, enabling you to transform ideas into action and ensure that priorities remain on track.

Key Accountabilities:

• Business analysis & decision support: Prepare structured analyses, dashboards, and briefing notes to aid the CEO’s decision-making, synthesize data into executive insights, and track KPIs and initiatives.
• CEO office coordination & execution: Act as an extension of the CEO’s office, coordinating cross-functional initiatives, ensuring alignment across strategic priorities.
• Project management: Structure and report on key projects, maintain project plans and timelines, and support board material preparations.
• Stakeholder & communication management: Draft high-quality communications and presentations and interface confidently with senior executives.
• Strategic mindset & discretion: Handle sensitive information confidentially, anticipate CEO needs, and propose proactive solutions.
• Additional Responsibilities: Manage the CEO’s calendar, schedule meetings, and coordinate travel logistics.

Education: Degree in business administration or a related field.

Experience: A minimum of 3 years’ experience as an Assistant or Secretary.

Skills: Strong analytical abilities, excellent communication skills, attention to detail, proficiency in PowerPoint, Excel, and Word, with the capability to manage multiple priorities under pressure.

Your new company
Join a Top-tier regional commercial law firm with a long-standing presence in the Middle East.

Your new role
A key opportunity to provide executive-level and legal administrative support to senior lawyers, ensuring seamless day-to-day operations, efficient document management, and exceptional client service within a fast-paced legal environment.

What you'll need to succeed
- Proven experience as an executive, legal, or senior administrative secretary within a law firm or professional services environment.
- Excellent organizational skills, with the ability to manage complex calendars, prepare legal documentation, and coordinate high-level meetings.
- High attention to detail and the ability to work under pressure while maintaining accuracy.
- Excellent written & spoken English & Arabic.

What you'll get in return
- The chance to work within a respected legal practice offering exposure to high-value matters and senior stakeholders.
- A supportive environment that values discretion, professionalism, and proactive problem-solving.
- Ability to work up to 3 weeks of the year remotely.

Join Panda Retail Company as an Executive Assistant!

Panda Retail Company, a leading organization in the retail sector in Saudi Arabia, is seeking an Executive Assistant to support senior-level managers and executives. This role is critical in enabling our leadership to focus on strategic goals while ensuring smooth administrative operations.

Key Responsibilities:

• Act as the primary point of contact among executives, business support teams, and external partners.
• Maintain the Vice President of Business Support's appointment schedule, including planning meetings and making travel arrangements.
• Manage visitors and delegations for the Vice President, coordinating logistics for meetings and conferences.
• Ensure confidentiality in all workplace matters.
• Complete tasks assigned by the Vice President and follow up on actions and results.
• Organize and maintain files, documents, and invoices.
• Take minutes during meetings and track tasks to ensure timely completion.
• Coordinate vacation and business trip trackers for the management team.

Qualifications:

• Bachelor's degree or equivalent experience.
• Proficient in Microsoft Office Suite.
• Experience in managing multiple priorities and administrative coordination.
• Strong organizational and multitasking skills, with excellent follow-up abilities.
• Strong verbal and written communication skills.

Join Al Jameel International Co. Ltd as an Administration Manager!
In this pivotal role, you will oversee daily administration and facilities operations to ensure efficiency and continuity. Your responsibilities will include managing maintenance, security, reception, transportation, and support services.

Key Responsibilities:

• Ensure operational continuity and efficiency in administration and facilities.
• Manage facility maintenance to minimize breakdowns and ensure asset reliability.
• Maintain workplace safety, security, and QHSE practices for compliance.
• Oversee security operations, access control, and emergency preparedness.
• Handle vendor and supplier relationships and contract management.
• Monitor administrative services for quality delivery and compliance.
• Manage budgets and expenditures for facilities and administration.
• Conduct inspections, audits, and compliance reporting.
• Plan and optimize space utilization for enhanced efficiency.
• Coordinate with internal departments for alignment with operational needs.

Qualifications:

• Bachelor’s degree in Engineering, Business Administration, Public Administration, or a related field.
• Minimum 10 years of experience in administration and facilities operations.
• Strong organizational, leadership, and time management skills.
• Proficiency in communication and problem-solving.
• Professional certification in Facilities Management preferred.
• Native Arabic speaker with professional English skills.

Join Rotana Hotels as an Executive Secretary!
We are seeking an enthusiastic and committed individual with exceptional communication skills who prides herself on delivering extraordinary levels of service and providing creative solutions.

Responsibilities:

• Provide a full range of executive secretarial and administrative support activities for the General Manager, including handling highly confidential and sensitive matters.
• Ensure all outgoing correspondence is typed, proofread, and dispatched to the highest possible standard.
• Compose and prepare routine correspondence and provide simple interpretations of documents/correspondence as needed.
• Review incoming mail and prioritize it before forwarding to the General Manager.
• Keep the calendar updated to facilitate appointment and meeting schedules.
• Establish and maintain various filing systems, records, and databases of business contacts, tracking pending items and following up as appropriate.
• Compose letters on behalf of the General Manager.
• Attend meetings, record and distribute minutes, and follow up on action items.
• Organize travel and external business trips on behalf of the General Manager.

Qualifications:
You should ideally have a college diploma in secretarial training and relevant previous experiences. Fluency in both written and spoken English and proficiency in typing (60 wpm accurately) is highly regarded. You are courteous and able to work with minimal supervision, possessing a high level of discretion and confidentiality.

Knowledge & Competencies:

• Understanding Hotel Operations
• Adaptability
• Customer Focus
• Drive for Results
• Effective Communication
• Planning for Business
• Supervising People
• Supervising Operations
• Teamwork
• Understanding Differences

Join Alesayi Holding as an Executive Assistant!
Alesayi Holding, a leading diversified business group in Saudi Arabia, is looking for a proactive and highly organized Executive Assistant to support our management team.

What You’ll Do:

• Manage schedules, meetings, and travel arrangements.
• Prepare reports, presentations, contracts, and official documents.
• Take meeting minutes and follow up on action items.
• Handle confidential information with discretion.

What We’re Looking For:

• Proven experience as an Executive Assistant or in a similar role.
• Exceptional organizational and multitasking skills.
• Proficiency in Microsoft Office.
• Professional, proactive, and detail-oriented attitude.

Qualification:

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Fluency in English (written and spoken).