Secretary Jobs in Saudi Arabia

• Manage day-to-day office operations and administrative activities.
• Coordinate schedules, meetings, and executive calendars.
• Handle correspondence, documentation, and office records.
• Organize internal communications to ensure smooth information flow.
• Support management with administrative and operational tasks.
• Coordinate with vendors, service providers, and external partners.
• Oversee office supplies, procurement, and facility management.
• Assist in organizing company events, meetings, and internal initiatives.

• 2+ years of experience in office management or administrative roles.
• Strong organizational and time management skills.
• Excellent communication skills in Arabic and English.
• High attention to detail and problem-solving ability.
• Ability to handle multiple tasks and priorities efficiently.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Professional attitude with strong interpersonal skills.

• Before Meetings: Prepare agendas, distribute materials, and schedule meetings.
• During Meetings: Take accurate minutes, track decisions, and ensure compliance.
• After Meetings: Summarize outcomes, follow up on tasks, and provide support to Board members.
• Ongoing: Facilitate collaboration, ensure regulatory compliance, manage board tools, and coordinate calendars.
• Corporate Matters: Support budgeting, auditing, and engagement with shareholders and executives.

• Experience in managing Board relations.
• Strong leadership, planning, and communication skills (Arabic & English).
• Able to manage multiple tasks, meet deadlines, and work within a governance structure.

• 5 - 7 years in a Board Management position, preferably within an Investment Holding or multi-sector environment.
• Bachelor's degree in Management or a related field.
• Bilingual (Arabic and English) is mandatory.
• Advanced knowledge of governance practices and digital board management platforms.
• Exceptional organizational and communication skills.

Job Description:

• Managing schedules and handling correspondence.
• Organizing meetings and maintaining records.
• Supporting executives and delivering excellent customer service when needed.

• Strong clerical skills, including organization, data entry, and maintaining records.
• Excellent communication skills, both written and verbal.
• Experience in company secretarial work and executive administrative assistance.
• Proficiency in customer service and providing high-quality support to clients and staff.
• Familiarity with office software and tools, such as Microsoft Office Suite or equivalent.
• Ability to multitask, prioritize, and work under pressure.
• Prior experience in the food and beverage or hospitality industry is advantageous.
• High school diploma or equivalent; additional certifications in administration or related fields are a plus.

• Organizing and maintaining legal documents
• Managing schedules and diaries for the legal team
• Assisting with legal procedures
• Performing clerical and administrative tasks
• Supporting client interactions and communication

• Strong understanding of legal principles, terminology, and basic procedures
• Experience in legal document preparation and as a Legal Assistant
• Advanced organizational skills and attention to detail
• Proficiency in office software and legal databases
• Effective verbal and written communication skills
• Certification or diploma in legal studies or a related field is preferred

• Oversee daily office operations and manage office staff.
• Coordinate schedules and handle administrative tasks.
• Maintain office equipment and facilitate internal communications.
• Provide excellent customer service to clients and stakeholders.
• Ensure the smooth functioning of the office to support overall business objectives.

• Strong communication skills for clear interaction with team members, clients, and external stakeholders.
• Proficiency in administrative assistance and office administration.
• Knowledge of office equipment and related technologies.
• Demonstrated customer service skills.
• Exceptional time management and organizational abilities.
• Problem-solving skills with a proactive approach.
• Experience in managing office operations; prior experience in healthcare or wellness is a plus.
• Bachelor’s degree in Business Administration, Management, or a related field preferred.

• Input and update data in the database with precision and speed.
• Verify accuracy of data entered and make necessary corrections.
• Ensure data integrity and security at all times.
• Maintain confidentiality of sensitive information.
• Adhere to data entry standards and procedures.
• Generate reports and perform data analysis as needed.
• Communicate efficiently and control the process of complaint resolution between the company and other parties.

• Excellent knowledge of word processing tools and spreadsheets (MS Office, Google Docs, etc.).
• Basic communication skills may be necessary, especially for clarifying information with team members or clients.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.

• Manage schedules, meetings, and travel management
• Prepare reports, presentations, contracts, and official documents
• Take meeting minutes and follow up on action items
• Handle confidential information with discretion

• Proven experience as an Executive Assistant or similar role
• Exceptional organizational and multitasking skills
• Proficiency in Microsoft Office
• Professional, proactive, and detail-oriented

• Bachelor’s degree in Business Administration, Management, or related field preferred
• Fluent in English (written and spoken)

• Assist in recruitment from job postings to onboarding
• Update Job Descriptions as required
• Screen resumes against established criteria
• Maintain a candidate database for future openings
• Prepare and follow up on offer letters and employment contracts
• Arrange medical checks for staff
• Ensure employee files are maintained properly
• Handle attendance reports and HR Helpdesk queries
• Manage trainings and probationary appraisals
• Handle exit processes and conduct exit interviews

• Associate or bachelor’s degree in business administration
• Bilingual in Arabic and English
• Knowledge of labor law

• Calm under pressure
• Confident in senior environments
• Skilled in relationship management
• Able to build and maintain professional networks

• Executive Office Leadership: Oversee the day-to-day operation of the CEO's office, manage complex calendars and high-level scheduling, and prepare executive briefs, summaries, and strategic materials.
• Stakeholder & VIP Engagement: Act as a professional interface between leadership and external stakeholders, engage confidently with government entities, institutional partners, and senior executives, and support protocol and official visits with professionalism.
• Communication & Representation: Draft formal correspondence in Arabic and English, ensure clarity, diplomacy, and discretion in all communications, and maintain executive-level standards in documentation and presentation.
• Governance & Coordination: Coordinate board-related matters and executive documentation, prepare accurate minutes and leadership reports, and ensure alignment with institutional standards and governance processes.
• Events & Official Engagements: Organize high-profile meetings, conferences, and official engagements, manage executive travel and logistics with precision.

• Experience supporting senior leadership, board members, or executive offices
• Strong exposure to public relations, protocol handling, or stakeholder engagement
• Exceptional Arabic and English communication skills
• High emotional intelligence and executive presence
• The networking capability of a business development professional
• Absolute discretion and integrity

• Manage the CEO's schedule, including scheduling meetings and planning travel
• Act as the point of contact among executives, employees, clients, and other external partners
• Scheduling board meetings, handling logistics of board meetings, sending materials for review before the meetings, taking and distributing notes, and fielding general queries from board members
• Manage information flow in a timely and accurate manner
• Manage CEO’s calendars and set up meetings
• Coordinate conference calls, transcribe notes and type correspondence/meeting minutes.
• Make travel and accommodation arrangements.
• Format information for internal and external communication – memos, emails, presentations, reports
• Respond promptly to CEO’s queries
• Facilitate internal communication (*, distribute information and schedule presentations

• Bachelor’s degree in Business Administration, Management, Finance, or related field (MBA preferred)
• 3–5 years of relevant experience in business management, strategy, or consulting
• Experience in a top-tier consulting firm is highly preferred
• Proven experience working with senior leadership or executive teams
• Strong analytical and problem-solving skills
• Excellent communication and presentation abilities
• High level of business acumen
• Ability to manage multiple priorities in a fast-paced environment
• Strong stakeholder management skills
• High level of discretion and professionalism
• Fluency in Arabic and English (written and spoken) is mandatory

• Arrange travel, transportation, and accommodation for staff, contractors, and visitors.
• Manage service requests with vendors, including transportation and housing providers.
• Track and follow up on deliveries, shipments, and service contracts.
• Monitor inventory and supplies for HR and office needs.
• Coordinate with procurement for requisitions, purchase orders, and payments related to services.
• Ensure compliance with safe work practices and provide support in safety audits.
• Participate in company events, training sessions, and workshops.

• Minimum 5 years’ experience in Oil & Gas maintenance for high school graduates, or minimum 3 years’ experience with a diploma.
• Excellent organizational and proactive communication skills.
• Proven leadership capability in large organizations.
• Ability to maintain confidentiality and handle information responsibly.
• Experience working in a multicultural environment.