Secretary Jobs in Saudi Arabia

Join Our Team as a Data Entry Clerk!
We at Siniora Food Industries are seeking a meticulous and efficient Data Entry Clerk to support our operations. The ideal candidate will play a vital role in ensuring data accuracy and integrity across departments.

Key Responsibilities:

• Accurately input data from various sources into computer systems and databases.
• Verify data for accuracy and completeness, correcting any errors or inconsistencies.
• Maintain and update databases and records regularly.
• Prepare and sort documents for data entry.
• Scan documents and upload them to the system as needed.
• Generate reports and retrieve data as requested by various departments.
• Ensure confidentiality of sensitive information.
• Adhere to data entry procedures and company policies.
• Assist with organizing and filing documents, both physical and digital.
• Communicate with other departments to clarify data-related issues.

Qualifications:

• High school diploma or equivalent; a degree in a related field is a plus.
• Proven experience as a Data Entry Clerk or similar administrative role.
• Fast and accurate typing skills.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with data entry software and ERP systems is a plus.
• Excellent attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Good in English (written and spoken).

Work Location: Jeddah - Second Industrial City

Position: Administration Manager
Location: Jeddah, KSA

About the Role
Our client, a reputable real estate firm developing a major destination project in Makkah, is seeking a highly experienced Administration Manager to lead and optimize administrative and workplace services. This role is critical to ensuring seamless daily operations, exceptional hospitality, and compliance with all regulatory requirements, ultimately contributing to elevating the urban and tourism experience for residents, pilgrims, and visitors.

Key Responsibilities

• Strategy & Governance: Develop and implement administrative strategies, policies, and SLAs aligned with business objectives.
• Facilities & Workplace Management: Oversee facility operations, space planning, lease/rental contracts, and preventive maintenance programs.
• Hospitality & Guest Services: Ensure world-class hospitality standards across reception, mailroom, pantry, event coordination, and AV support services.
• Travel & Logistics: Manage travel bookings, visas, immigration compliance, and transportation logistics.
• Fleet & Driver Management: Oversee vehicle allocation, maintenance schedules, and driver training/safety programs.
• Records & Compliance: Ensure documentation control, license renewals, and adherence to KSA regulatory requirements.
• Vendor & Cost Management: Negotiate and manage vendor contracts, monitor service levels, and drive cost optimization.
• Employee & Guest Experience: Lead workplace experience initiatives and support onboarding and employee services.
• Systems & Reporting: Leverage CMMS and ticketing systems to monitor performance and deliver data-driven improvements.
• Government Relations: Liaise with government authorities for permits, renewals, and compliance matters.

Requirements

• 10+ years of progressive experience in administration management, preferably within large-scale hospitality-driven environments.
• Proven experience in facilities operations, vendor management, and government relations in KSA.
• Bachelor’s degree in Business Administration, Hospitality Management, or related field (Master’s degree preferred).
• Proficiency in CMMS, asset management systems, and workplace technology solutions.
• Exceptional leadership, communication, and stakeholder engagement skills.

Core Competencies

• Hospitality & Guest Service Excellence
• Strategic Planning & Execution
• Vendor & Contract Negotiation
• Regulatory & Compliance Expertise
• Facilities & Workplace Optimization
• Analytical & Problem-Solving Skills
• Employee Service Orientation
• Leadership & Team Development

Join Waad Education as an Executive Assistant to the CEO!
We are looking for a highly organized, proactive, and trusted Executive Assistant to provide strategic administrative and operational support to our CEO. In this pivotal role, you will ensure smooth coordination across our schools and departments, aiding in the driving forward of key initiatives.

Key Responsibilities:

• Manage the CEO’s calendar, schedule meetings, and coordinate appointments for optimal time management.
• Prepare, proofread, and format reports, presentations, and correspondence.
• Serve as the primary point of contact between the CEO’s office and internal teams, partners, and stakeholders.
• Coordinate agendas for executive meetings, take clear minutes, and follow up on action items.
• Support planning and execution of Board of Directors meetings, preparing documents, and maintaining records.
• Handle confidential information with discretion and professionalism.
• Assist with research, data collection, and preparing briefing notes for strategic decision-making.
• Track key initiatives led by the CEO’s office, ensuring effective communication of updates.
• Perform additional administrative tasks as needed to support the CEO.

Qualifications:

• Bachelor’s degree in Business Administration, Management, Education, or a related field.
• Minimum of 3 years of experience in an executive assistant or senior administrative role.
• Prior experience in the education sector is a plus.

Key Competencies and Skills:

• Excellent written and verbal communication skills in both English and Arabic.
• Ability to manage multiple priorities and work under pressure.
• High level of discretion and ability to handle confidential matters.
• Proficiency in Microsoft Office.
• Proactive problem-solving skills.

Personal Attributes:

• Reliable and trustworthy.
• Adaptable and flexible.
• Strong interpersonal skills and a collaborative mindset.

Join Waad Education as an Executive Assistant to the CEO!
We are looking for a highly organized, proactive, and trusted Executive Assistant to provide strategic administrative and operational support to our CEO. In this pivotal role, you will ensure smooth coordination across our schools and departments, aiding in the driving forward of key initiatives.

Key Responsibilities:

• Manage the CEO’s calendar, schedule meetings, and coordinate appointments for optimal time management.
• Prepare, proofread, and format reports, presentations, and correspondence.
• Serve as the primary point of contact between the CEO’s office and internal teams, partners, and stakeholders.
• Coordinate agendas for executive meetings, take clear minutes, and follow up on action items.
• Support planning and execution of Board of Directors meetings, preparing documents, and maintaining records.
• Handle confidential information with discretion and professionalism.
• Assist with research, data collection, and preparing briefing notes for strategic decision-making.
• Track key initiatives led by the CEO’s office, ensuring effective communication of updates.
• Perform additional administrative tasks as needed to support the CEO.

Qualifications:

• Bachelor’s degree in Business Administration, Management, Education, or a related field.
• Minimum of 3 years of experience in an executive assistant or senior administrative role.
• Prior experience in the education sector is a plus.

Key Competencies and Skills:

• Excellent written and verbal communication skills in both English and Arabic.
• Ability to manage multiple priorities and work under pressure.
• High level of discretion and ability to handle confidential matters.
• Proficiency in Microsoft Office.
• Proactive problem-solving skills.

Personal Attributes:

• Reliable and trustworthy.
• Adaptable and flexible.
• Strong interpersonal skills and a collaborative mindset.

Join Our Team as an Executive Secretary!
Mfaheem Al-Emaar Trading & Contracting is urgently seeking a highly competent Executive Secretary to join the senior management team at our Head Office in Riyadh.

Key Requirements:

• Experience: Minimum of 5 years of proven work experience in an Executive Secretary or direct Senior Administrative Assistant role.
• Location: The position is based at the Head Office in Riyadh, Saudi Arabia.
• Language Proficiency: Full professional fluency in both Arabic and English (spoken and written) is essential.
• Qualifications: University Degree or Higher Diploma in Administration, Business, or Secretarial Studies.
• Technical Skills: Expert proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Competencies: Excellent time management, ability to handle confidential correspondence, and capacity to work effectively under pressure.

Core Responsibilities:

• Manage and organize the Executive's schedule, coordinating appointments, meetings, and conferences fully.
• Draft, write, and proofread official correspondence and reports in both English and Arabic.
• Efficiently organize and maintain confidential administrative files and records.
• Coordinate all travel arrangements, including flight and accommodation bookings.
• Screen and direct phone calls and visitors with high professionalism.

Please submit your application directly if you meet the qualifications and experience listed.

Join the team at Marriott International!
As an Executive Assistant at The Ritz-Carlton Jeddah, you will play a vital role in ensuring the smooth operation of our esteemed hotel, committed to delivering luxurious service experiences daily.

Your Role:
In this position, you will uphold the 'gold standards' of service that define The Ritz-Carlton, ensuring guest experiences are exceptional and memorable. You will be part of a culture that values creativity, compassion, and a commitment to excellence.

Key Responsibilities:

• Assist with the management of daily operations.
• Support senior management with administrative tasks.
• Facilitate communication between departments to enhance service delivery.
• Uphold The Ritz-Carlton's standards and values in all interactions.

At The Ritz-Carlton, we believe in empowering our team members to create lasting memories for our guests. Join us and contribute to the renowned brand that symbolizes the finest in luxury hospitality.

About the Role
You will be responsible for providing an excellent and consistent level of administrative support to your customers. The Human Resource Coordinator plays a crucial role in assisting the Human Resources Manager in the efficient running of the Human Resources Department.

Key Responsibilities

• Provide administrative support to the HR department.
• Assist in recruitment processes and employee onboarding.
• Maintain HR records and documentation.
• Support the implementation of HR policies and procedures.

Qualifications

• University Degree/Diploma – preference given to Human Resources or business-related degrees.
• Experience in hotel-related operational positions is an advantage.

Join Turner & Townsend as a Personal Assistant
Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries, dedicated to delivering impactful projects and programmes across real estate, infrastructure, energy, and natural resources. As a Personal Assistant, you will be at the heart of our operations, providing essential administrative support to ensure seamless communication and efficiency within the team.

Key Responsibilities:

• Secretarial and Administrative Support: Provide high-quality secretarial services, including word processing, correspondence, preparing presentations, and maintaining effective filing systems.
• Administrative Duties: Manage correspondence, filter general queries, and process expenses while coordinating travel arrangements.
• Diary and Travel Management: Effectively manage busy diary commitments, conduct weekly meetings, and liaise with external organizations to arrange meetings.
• Meeting Management: Organize board-level meetings, document minutes, and ensure follow-up on action points.
• Bid Support: Assist in preparing bid submissions, production of bid presentations, and ensuring compliance with quality standards.
• Event Planning: Organize client and staff events, manage invitations, and logistics.
• HR Support: Work with HR to efficiently onboard new starters.

Qualifications:
We seek a candidate with a minimum of five years of PA experience in a fast-paced environment, strong communication skills, proficiency in Microsoft Office, excellent attention to detail, and the ability to maintain confidentiality. You'll need to demonstrate a proactive and flexible approach, with a proven capacity to work under pressure and meet tight deadlines.

Turner & Townsend promotes a healthy, productive, and flexible working environment, celebrating diversity and inclusivity within our workforce. We look forward to your application!

Join Our Team as a Sales Coordinator!

We are currently seeking passionate and dynamic sales professionals who pride themselves on their ability to deliver extraordinary levels of customer service and provide creative solutions to our guests.

Key Responsibilities:

• Handle all administrative requirements of the sales office with an organized and updated filing system.
• Prepare and type sales team’s offer letters and update the sales database system.
• Compose letters, memos, faxes, and other mail on behalf of the Director of Sales and other executives.
• Maintain a prompt and accurate follow-up system for all correspondences.
• Handle incoming calls and guests’ inquiries in the absence of the sales team.
• Ensure sales month-end reports are accomplished and submitted on time.
• Ensure all correspondence and offers go out within a maximum of 24 hours.
• Maintain equipment in proper working order and take care of all equipment used.

Qualifications:

• College diploma and relevant previous work experiences.
• Good computer skills and perfect command of English; knowledge of additional languages is a plus.
• Courteous, self-motivated with a positive attitude.
• Able to work under pressure in a fast-paced environment.
• Team player with a concern for quality.

Skills:

• Understanding Hotel Operations
• Effective Communication
• Planning for Business
• Supervising People
• Teamwork
• Customer Focus

About the Role
As a Secretary at Kian Diamond Real Estate Company, you will play a vital role in supporting the executive management team. Your responsibilities will include managing correspondence, organizing appointments and meetings, preparing reports and presentations, as well as maintaining files and following up on daily tasks. You will contribute to ensuring smooth and efficient business operations by coordinating between internal departments and communicating with external entities while adhering to complete confidentiality and accuracy in task performance.

Main Responsibilities:

• Manage the executive director's agenda and organize appointments and meetings.
• Prepare and draft official correspondence, reports, and presentations.
• Handle phone calls and emails professionally.
• Maintain and organize files and documents for easy access.
• Follow up and implement decisions and recommendations issued by top management.
• Coordinate between various departments and external parties to support workflow.
• Welcome special guests of the executive director.

Required Skills:

• Strong organizational and time management skills.
• Proficient in Microsoft Office and office technologies.
• Ability to prepare and draft correspondence professionally.
• Excellent communication skills in Arabic and English.
• Confidentiality, professionalism, and accuracy in task completion.

About the Job:
Al-Abeer is on the lookout for a detail-oriented and proactive Secretary / Administrative Assistant who can support our team in managing day-to-day operations efficiently.

Key Responsibilities:

• Manage schedules, appointments, and meetings for managers and staff.
• Handle phone calls, emails, and correspondence in a professional manner.
• Prepare and organize documents, reports, and presentations.
• Maintain office files and records with accuracy and confidentiality.
• Assist in coordinating office activities and events.
• Perform general administrative support as required.

Requirements:

• Proven experience as a secretary, administrative assistant, or similar role.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication in English & Arabic.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Ability to work independently and as part of a team.
• High level of professionalism and attention to detail.

What We Offer:

• Competitive salary package.
• Friendly and supportive work environment.
• Opportunities for professional growth and development.

Be Part of a Legacy Bigger Than the Game
At Al-Qadsiah Club, we create more than teams! We’re crafting a legacy that goes beyond the game, making an impact both on and off the field. Driven by ambition, synergy, and innovation, we aim to inspire generations while shaping the future of Saudi sports.

This is more than just a job! It’s an opportunity to be part of something larger than yourself. As our Administrative Officer, you will act as the central link between departments, ensuring that daily operations run smoothly and efficiently.

Key Responsibilities:

• Daily Coordination with Departments: Review and follow up on daily operations with various departments, ensuring alignment with plans and deadlines.
• Weekly Reports to General Manager: Collect, analyze data, and prepare detailed performance reports.
• Documentation and Record Management: Maintain and organize administrative records and files.
• Meeting Coordination: Schedule and organize meetings, prepare agendas, and take minutes.
• Basic HR Administrative Support: Coordinate with the HR department for employee-related tasks.
• Daily Office Administration: Handle email correspondence and support the General Manager.
• Process Improvement: Identify areas for administrative process enhancement.

Requirements:

• Bachelor’s degree in Business Administration or related field.
• Minimum of 2 years’ experience in a similar administrative role.
• Strong communication, coordination, organizational, and analytical skills.
• Proficient in Microsoft Office.

Benefits:

• Be Part of the Legacy: Join a club redefining Saudi sports.
• Experience the Culture: Thrive in an environment that values quality, accountability, and innovation.

Join CSG as a Sales Coordinator!
We are looking for a dynamic and energetic individual to join our sales team in Riyadh. As a Sales Coordinator, you will play a crucial role in managing customer relationships, following up on purchase orders, and facilitating communication between our sales team and customers.

Responsibilities:

• Manage customer relationships and support the sales team.
• Assist in creating leads and generate proposals for potential clients.
• Coordinate CSG's participation in trade shows.
• Facilitate impactful presentations for clients.
• Log opportunities into SFDC for accurate forecasting.

Requirements:

• Bachelor’s degree or equivalent experience.
• 2-3 years in IT sector experience.
• Proficiency in Arabic is a must.
• Strong communication and relationship building skills.

If you are ready to take on this exciting challenge and grow with a leading company, we want to hear from you!

Position: Administrative Specialist
Join SANY Saudi Arabia as an Administrative Specialist in Jeddah, Saudi Arabia. We are seeking a skilled individual to manage administrative tasks efficiently within a dynamic and professional environment.

Requirements:

• Bachelor’s Degree (mandatory)
• Proven experience as an Admin Officer or similar role
• Strong knowledge of dealing with government bodies (*, Baladiya and other authorities)
• Excellent communication and coordination skills
• Ability to handle documentation, approvals, and compliance efficiently

We Offer:

• Competitive salary package
• Growth and career development opportunities
• Dynamic and professional work environment

📌 Only candidates available for immediate joining in Jeddah will be considered.

Join Our Team as a Sales Coordinator!

At *******, we are seeking a motivated Sales Coordinator to become a vital part of our dynamic sales team. As a company dedicated to simplifying the warehousing experience, your role will be crucial in enhancing client interactions and supporting smooth sales operations.

Key Responsibilities:

• Assist the sales team with client communication and proposal preparation.
• Prepare quotations and contracts, ensuring accurate documentation.
• Coordinate with operations, finance, and warehouse teams for efficient client onboarding.
• Maintain accurate sales reports and ensure all documentation is up-to-date.

Requirements:

• Bachelor’s degree in Business or a related field.
• 2–3 years of experience in sales coordination or a similar role, preferably in logistics or warehousing.
• Strong communication and organizational skills.
• Proficiency in MS Office and CRM tools.

Join us in reimagining the warehousing industry with trust, simplicity, and customer-centricity. If you are ready to make a difference, we encourage you to apply!

Join Eyad Reda Law Firm LLP as a Personal Assistant!
We are a leading law firm in Saudi Arabia, known for our commitment to providing exceptional legal services. We are looking for a dedicated Personal Assistant to support our executive team in Riyadh.

Key Responsibilities:

• Manage daily schedules, appointments, and travel arrangements.
• Handle confidential correspondence and documents with discretion.
• Organize meetings, prepare agendas, and record minutes as needed.
• Coordinate office and fieldwork activities for smooth operations.
• Manage follow-ups on tasks and external communications.
• Provide logistical support during business errands and events.
• Perform additional administrative duties to support executives.

Requirements:

• Bachelor’s degree in business administration or related field.
• A minimum of 3 years experience as a personal assistant or secretary.
• Must possess a valid driver’s license and own a car.
• Excellent communication skills in English and Arabic.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and attention to detail.

We value our employees and provide a supportive work environment. If you are a proactive individual looking to excel in an exciting legal setting, we would love to hear from you!

Join Bait Al Mal Al Khaleeji - BMK as an Executive Secretary

We are seeking a highly organized and professional Executive Secretary to support our operations in Dammam. This role is essential in ensuring efficient and effective administrative support.

Key Responsibilities:

• Manage and coordinate schedules, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and other documents.
• Maintain and organize files and records, ensuring confidentiality of sensitive information.
• Assist in the preparation of meetings and presentations.
• Communicate effectively with internal and external stakeholders.

Qualifications:

• Diploma or Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
• 2–4 years of experience as a Secretary or Administrative Assistant, preferably in financial institutions or large companies.
• Proficiency in both Arabic and English (written and spoken).
• Strong skills in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Ability to maintain confidentiality and handle sensitive information.

About Us:
Bait Al Mal Al Khaleeji - BMK is a financial services company established in 2008, based in Dammam. We pride ourselves on our comprehensive expertise in the financial sector and our commitment to exemplary service.

Join Bait Al Mal Al Khaleeji - BMK as an Executive Secretary

We are seeking a highly organized and professional Executive Secretary to support our operations in Dammam. This role is essential in ensuring efficient and effective administrative support.

Key Responsibilities:

• Manage and coordinate schedules, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and other documents.
• Maintain and organize files and records, ensuring confidentiality of sensitive information.
• Assist in the preparation of meetings and presentations.
• Communicate effectively with internal and external stakeholders.

Qualifications:

• Diploma or Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
• 2–4 years of experience as a Secretary or Administrative Assistant, preferably in financial institutions or large companies.
• Proficiency in both Arabic and English (written and spoken).
• Strong skills in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and time-management skills.
• Ability to maintain confidentiality and handle sensitive information.

About Us:
Bait Al Mal Al Khaleeji - BMK is a financial services company established in 2008, based in Dammam. We pride ourselves on our comprehensive expertise in the financial sector and our commitment to exemplary service.