Executive Assistant📣 Job Ad

Join Elaf Group as an Executive Assistant
We are looking for an organized and proactive Executive Assistant to support our CEO in driving the company's objectives. This role requires a blend of strategic insight and operational efficiency, enabling you to transform ideas into action and ensure that priorities remain on track.

Key Accountabilities:

• Business analysis & decision support: Prepare structured analyses, dashboards, and briefing notes to aid the CEO’s decision-making, synthesize data into executive insights, and track KPIs and initiatives.
• CEO office coordination & execution: Act as an extension of the CEO’s office, coordinating cross-functional initiatives, ensuring alignment across strategic priorities.
• Project management: Structure and report on key projects, maintain project plans and timelines, and support board material preparations.
• Stakeholder & communication management: Draft high-quality communications and presentations and interface confidently with senior executives.
• Strategic mindset & discretion: Handle sensitive information confidentially, anticipate CEO needs, and propose proactive solutions.
• Additional Responsibilities: Manage the CEO’s calendar, schedule meetings, and coordinate travel logistics.

Education: Degree in business administration or a related field.

Experience: A minimum of 3 years’ experience as an Assistant or Secretary.

Skills: Strong analytical abilities, excellent communication skills, attention to detail, proficiency in PowerPoint, Excel, and Word, with the capability to manage multiple priorities under pressure.

Join Panda Retail Company as an Executive Assistant!

Panda Retail Company, a leading organization in the retail sector in Saudi Arabia, is seeking an Executive Assistant to support senior-level managers and executives. This role is critical in enabling our leadership to focus on strategic goals while ensuring smooth administrative operations.

Key Responsibilities:

• Act as the primary point of contact among executives, business support teams, and external partners.
• Maintain the Vice President of Business Support's appointment schedule, including planning meetings and making travel arrangements.
• Manage visitors and delegations for the Vice President, coordinating logistics for meetings and conferences.
• Ensure confidentiality in all workplace matters.
• Complete tasks assigned by the Vice President and follow up on actions and results.
• Organize and maintain files, documents, and invoices.
• Take minutes during meetings and track tasks to ensure timely completion.
• Coordinate vacation and business trip trackers for the management team.

Qualifications:

• Bachelor's degree or equivalent experience.
• Proficient in Microsoft Office Suite.
• Experience in managing multiple priorities and administrative coordination.
• Strong organizational and multitasking skills, with excellent follow-up abilities.
• Strong verbal and written communication skills.

Join Abdul Latif Jameel as an Executive Assistant
We are seeking a highly organized and detail-oriented Executive Assistant to provide exceptional administrative support to the Head of Division at Abdul Latif Jameel. With a rich history rooted in the Middle East, North Africa, and Turkey, our company excels in building strong partnerships and diversifying its ventures. This role is essential to maintaining smooth operational effectiveness and communication within our diverse team.

Key Responsibilities:
- Liaise with Finance and operational management to prepare divisional and annual Sustainability budgets.
- Manage the divisional calendar, scheduling meetings, and ensuring the Head of Division's time is prioritized effectively.
- Coordinate with Internal Communications for the dissemination of division-related information.
- Organize and facilitate meetings, travel arrangements, and office logistics.
- Maintain records, reports, and manage office supplies adhering to company standards.

Qualifications:
- Bachelor’s Degree or equivalent.
- A minimum of 4 years of experience as an Executive Assistant.
- Strong communication and organizational skills.
- Proficiency in English; Arabic language skills are an advantage.

Why Work for Us?
Join a company that values respect, innovation, and empowerment. With a vast international presence and a commitment to its employee's growth, Abdul Latif Jameel offers exciting opportunities to thrive in your career.

This is a great opportunity for anyone looking to make a significant impact within a reputable organization.