Executive assistant Jobs in Makkah

Join a Leading Industrial Organization
Our client is a prominent industrial organization based in Saudi Arabia, committed to ensuring effective strategic planning and executive support across its operations. We are looking for an Executive Assistant to the President & CEO who will play a vital role in promoting the company’s business objectives through efficient coordination and administrative support.

Key Responsibilities

• Strategic Planning: Facilitate and coordinate strategic planning processes, ensuring alignment with corporate objectives.
• Work Coordination: Implement and monitor all initiatives related to the President & CEO’s Office in compliance with HR strategy.
• Reporting and Work Scheduling: Prepare budgets and business plans, and manage reporting cycles for the President & CEO’s Office.
• Office Administration: Develop and review administrative policies, ensuring their effectiveness and compliance with company standards.
• External Relations: Represent the company and coordinate external interactions, ensuring regulatory compliance.
• Office Management: Lead and develop staff within the office, ensuring strategy implementation and adherence to guidelines.
• Governance & Committees: Prepare and follow up on Board Meetings and other key committee engagements.

Requirements

• Bachelor’s degree in Business Administration, Management, Economics, or related field; Master’s is a plus.
• 8-12 years of relevant experience in executive support or senior office management.
• Proven skills working with C-level executives, budgeting, and strategic planning.
• Strong strategic thinking, communication, and stakeholder management skills.
• Fluency in English and Arabic is required, proficiency in MS Office is necessary.

What We Offer

• Involvement in executive-level decision-making.
• A strategic and impactful role within the organization.
• Competitive compensation and benefits package.

About the Role:
Join Abdul Latif Jameel, a leading diversified business in the MENAT region, as an Executive Assistant. This role is essential for providing high-level administrative support and facilitating communication within the division.

Key Responsibilities:

• Liaising with Finance Teams to manage budgets and reports.
• Organizing and scheduling meetings for the Head of Division.
• Coordinating business trips and logistics.
• Maintaining effective communication and handling correspondence with various stakeholders.
• Ensuring the office operates smoothly, including managing supplies and maintenance.

Qualifications:

• Bachelor’s degree or equivalent.
• 4 years of experience in an Executive Assistant role.
• Strong communication and organizational skills.
• Proficiency in English; Arabic language skills are advantageous.

Why Choose Us?
Experience a dynamic work environment enriched with values of respect, innovation, and empowerment. With over 75 years in business, Abdul Latif Jameel offers a unique opportunity for professional growth.
Apply now and be part of a market leader that values its employees.

Your new company
Join a Top-tier regional commercial law firm with a long-standing presence in the Middle East.

Your new role
A key opportunity to provide executive-level and legal administrative support to senior lawyers, ensuring seamless day-to-day operations, efficient document management, and exceptional client service within a fast-paced legal environment.

What you'll need to succeed
- Proven experience as an executive, legal, or senior administrative secretary within a law firm or professional services environment.
- Excellent organizational skills, with the ability to manage complex calendars, prepare legal documentation, and coordinate high-level meetings.
- High attention to detail and the ability to work under pressure while maintaining accuracy.
- Excellent written & spoken English & Arabic.

What you'll get in return
- The chance to work within a respected legal practice offering exposure to high-value matters and senior stakeholders.
- A supportive environment that values discretion, professionalism, and proactive problem-solving.
- Ability to work up to 3 weeks of the year remotely.