Executive assistant Jobs in Riyadh

About the Role
The Group CEO Assistant will play a crucial role in supporting the CEO in various administrative and strategic tasks, ensuring smooth operations and effective communication within the organization.

Responsibilities

• Manage the CEO's calendar and schedule meetings.
• Prepare reports and presentations for executive meetings.
• Coordinate communication between the CEO and other departments.
• Assist in project management and follow-up on action items.
• Handle confidential information with discretion.

Qualifications

• Bachelor's degree in Business Administration or related field.

Required Skills

• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite.

Preferred Skills

• Experience in a similar role within a corporate environment.
• Familiarity with project management tools.

Role Overview: The Executive Assistant will serve as a key partner in delivering high-level administrative and organizational support to the President of Lucid ME. This role demands a proactive individual capable of managing a broad spectrum of executive-level responsibilities. A high degree of professionalism, discretion, and prompt responsiveness is essential.

Key Responsibilities:

• Executive Support: Provide comprehensive administrative support to the President and Chief of Staff, including calendar management and scheduling meetings.
• Communication Management: Act as a primary point of contact for internal and external stakeholders.
• Meeting Coordination: Organize and manage meetings, including preparing agendas and taking minutes.
• Travel & Logistics Management: Plan, book, and manage all travel itineraries and logistics for the President.
• Document Management: Prepare and proofread documents, ensuring they are well-organized and accessible.
• Project Management Support: Assist with organizing events and supporting new initiatives.
• Confidentiality & Discretion: Handle sensitive information with care.
• General Administrative Tasks: Provide day-to-day office support and coordinate the President’s daily schedule.
• Special Projects and Strategic Support: Collaborate with Chief of Staff to execute special tasks and projects.

Required Skills and Qualifications:

• Minimum of 5 years of experience as an executive assistant.
• Bachelor’s degree in business administration or related field.
• Excellent written and verbal communication skills in English and Arabic.
• Exceptional organizational and time-management skills.
• Strong knowledge of Microsoft Office Suite and familiarity with project management tools.
• Strong interpersonal skills.
• Ability to adapt to a fast-paced environment.

Working Environment: Fast-paced and dynamic work environment with opportunities to interact with senior leadership.

About the Job:
The Executive Assistant (on-site) at Trellix provides high-level administrative support to senior executives. This role is critical in ensuring effective organization and coordination of various tasks, including meeting management, travel planning, and communication.

Role Overview:
- Provide comprehensive administrative support to executives by managing calendars, preparing reports, and ensuring confidentiality.
- Act as the primary point of contact for internal and external stakeholders.
- Organize complex travel itineraries and coordinate logistics for meetings and corporate events.

Responsibilities:

• Manage and coordinate complex schedules for executives, emphasizing priority tasks.
• Serve as the first point of contact between executives and stakeholders, handling sensitive information with discretion.
• Organize extensive travel arrangements, ensuring efficiency and cost-effectiveness.
• Plan and execute executive meetings and corporate events, showcasing strong organizational skills.
• Maintain accurate records and assist in ad-hoc projects as needed.

About You:
- Fluent in both English and Arabic, with strong written and verbal communication skills.
- 5-10 years of experience as an Executive Assistant in a technology-focused multinational environment.
- Proven ability to manage multiple priorities with attention to detail.
- Strong project management skills and proficiency in Microsoft Office Suite.

Work Environment:
- Flexibility to accommodate different time zones.
- Primarily in-office work with occasional regional travel.

Company Benefits:
At Trellix, we foster a dynamic and inclusive work environment offering competitive benefits, such as retirement plans, medical coverage, and paid time off. We are committed to workplace equality and uphold a strict policy against discrimination of any form.

About the Role:
Gleeds, a leading global property and construction consultancy, is seeking an experienced and enthusiastic Executive Assistant to join our team in Riyadh, Saudi Arabia. This position offers an exciting opportunity to support our directors and be an integral part of our professional environment.

Key Responsibilities:

• Manage complex calendars, scheduling meetings, and coordinating appointments for directors.
• Prepare, review, and edit correspondence, reports, presentations, and executive-level documents.
• Organize board meetings, maintain meeting minutes, and action plans.
• Prioritize incoming communications, ensuring timely responses and follow-ups.
• Coordinate travel arrangements including flights, accommodations, and itineraries.
• Plan and support internal and external meetings, events, and executive briefings.
• Maintain confidential records and sensitive information with discretion.
• Serve as a liaison between executives and internal/external stakeholders.
• Track key projects, deadlines, and deliverables, providing reminders and status updates.
• Conduct research and prepare summaries or recommendations as needed.
• Support operational efficiency by identifying process improvements and assisting with special projects.

Experience and Skills:

• 5+ years experience as an Executive Assistant.
• Fluent in English and Arabic preferred.
• Proficiency in Microsoft Office applications.
• Exceptional organizational and time-management skills.
• Experience in a professional services organization.

Why Join Gleeds?
At Gleeds, we pride ourselves on our diverse and supportive culture, which empowers you to make a difference while connecting with brilliant people. We’re committed to employee welfare, career development and training. Become part of a global team that isn’t restricted by borders, and help us shape a better future together.

Join SAP as an Executive Assistant
At SAP, we are committed to providing an engaging and supportive work environment designed to help our employees succeed and thrive. We are currently looking for a proactive and resourceful individual to take on the role of Executive Assistant. In this position, you will play a key role in supporting our leadership by managing various administrative tasks.

Your Responsibilities:

• Manage and optimize the manager’s calendar to ensure seamless scheduling.
• Coordinate meetings, events, and travel arrangements efficiently.
• Prepare reports, presentations, and correspondence to support decision-making processes.
• Act as a liaison between the manager and both internal and external stakeholders.
• Support project management tasks ensuring deadlines are met and tracking progress.
• Identify opportunities to enhance administrative processes and implement improvements.

Qualifications:

• Exceptional organizational and time management skills.
• Strong written and verbal communication skills in English; additional languages are a plus.
• Proficiency in Microsoft Office Suite and other productivity tools.
• Collaborative mindset and ability to adapt to dynamic environments.
• High attention to detail and strong problem-solving capabilities.
• Commitment to confidentiality and discretion in handling sensitive information.

Why SAP?
At SAP, you will belong to a diverse team that values inclusivity and unique perspectives. We offer constant learning opportunities, skill development, and a supportive environment where your ideas are valued. Join us and make an impact in the world of technology and business.

Join Trowers & Hamlins as a Business Co-ordinator / Executive Assistant!

As a pivotal member of our team, you will play a crucial role in supporting our newly-established office in Saudi Arabia. Trowers & Hamlins is a City-led international law firm, known for our commitment to equity, diversity, and inclusion, with a focus on sustainable business growth.

Key Responsibilities:

• Arrange client meetings and manage client contact information in the CRM system.
• Support marketing initiatives and new business generation.
• Conduct research and analysis for presentations and discussions.
• Assist in drafting communications for external and internal bulletins.
• Manage general administration tasks including diary management and travel arrangements.
• Update key initiatives and collate content for the firm's annual client-facing reports.

Candidate Requirements:

• Ambition and a career-focused mindset.
• Excellent interpersonal and relationship-building skills.
• Commercial acumen and strong analytical abilities.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent communication skills in both Arabic and English.
• Strong organizational skills to manage competing demands effectively.
• A creative and innovative approach to problem-solving.

Trowers & Hamlins is an equal opportunities employer, and all applications will be considered on merit. If you need additional support during the recruitment process, please contact our recruitment team.

Join AtkinsRéalis as an Executive Assistant!
As an Executive Assistant, you will provide high-level administrative and operational support to the VP's office in our Riyadh site office. This dynamic role requires exceptional organizational skills and the capacity to manage multiple priorities in a fast-paced, confidential environment.

Your Responsibilities:

• Manage and coordinate calendar, meetings, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Liaise with internal departments, external stakeholders, and senior leadership.
• Track and follow up on key project milestones and deliverables.
• Support in preparing materials for board meetings, project reviews, and executive briefings.
• Maintain confidentiality and handle sensitive information with discretion.
• Assist in coordinating recruitment and onboarding activities for the Development & Construction team.
• Maintain and update project trackers and dashboards as needed.

About You:
You should have a Bachelor's degree in Business Administration, Management, or a related field with a minimum of 10 years of experience in an executive assistant role, preferably in construction or development. Strong proficiency in Microsoft Office Suite is essential, and experience with PowerBI and reporting tools is a plus.

Why Choose AtkinsRéalis?
AtkinsRéalis is dedicated to supporting your career, offering a vibrant culture where you can thrive professionally. Join us to take on meaningful projects that impact the future of our planet.

We Offer:

• Tax-free salary.
• Comprehensive life and medical insurance coverage.
• Generous annual leave and flexible work solutions.

About the Role
Musanada Human Resources is seeking a full-time remote Executive Assistant to provide high-level administrative support to our executive team. This role involves managing schedules, handling expense reports, coordinating meetings, preparing documents, and maintaining effective communication. The Executive Assistant will act as a reliable and organized partner, ensuring the smooth operation of executive tasks and decision-making processes.

Key Responsibilities

• Manage executive schedules and appointments.
• Handle and prepare expense reports.
• Coordinate meetings and prepare necessary documentation.
• Maintain effective communication with internal and external stakeholders.
• Provide organizational support to ensure efficient operation of executive tasks.

Qualifications

• Proficiency in Executive Administrative Assistance and Administrative Assistance.
• Experience in managing executive schedules and providing executive support.
• Strong written and verbal communication skills.
• Exceptional organizational and time-management abilities.
• Proficiency with office productivity tools, including word processing and spreadsheets.
• Ability to work independently in a remote setting.
• Bachelor's degree in Business Administration, Communications, or a related field is preferred.

Job Vacancy: Executive Assistant
Mohab Food Trading Company (Owner of Shrimp Shack Restaurant Chain)
Location: Head Office, Riyadh, Saudi Arabia

Company Overview:
Mohab Food Trading Company is a leading entity in the Kingdom's Food and Beverage (F&B) sector, proudly owning and operating the well-known Shrimp Shack restaurant chain. We are seeking a highly organized, professional, and resourceful individual to join our team as an Executive Assistant to provide high-level administrative and strategic support to the Senior Management.

Job Purpose:
To provide comprehensive, confidential, and professional administrative and personal support to the Chief Executive Officer (CEO) and/or Senior Management, ensuring the smooth flow of executive operations and the efficient management of the Executive's time and resources.

Key Responsibilities:

• Calendar and Time Management: Effectively manage and organize the Executive’s daily, weekly, and monthly schedule, including prioritizing and coordinating internal and external appointments.
• Liaison Point: Serve as the primary point of contact between the Executive and various departments, staff, clients, and external stakeholders, ensuring timely and accurate information flow.
• Confidentiality: Maintain the highest level of confidentiality regarding all sensitive information and documents related to the company's operations and strategies.

Required Qualifications and Experience:

• Experience: Minimum of 3-5 years of progressive experience as an Executive Assistant (EA), Personal Assistant (PA), or Senior Administrative Assistant, preferably within the F&B, Hospitality, or a large corporate sector.
• Education: Bachelor’s degree in Business Administration or a related field.
• Languages: Complete fluency in both Arabic and English, spoken and written (Advanced level is mandatory).
• Technical Skills: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and competence in using office technology tools efficiently.

Personal Competencies:

• Organization and Prioritization: Exceptional organizational skills and a proven ability to multitask and manage shifting priorities under pressure.
• Communication and Diplomacy: Strong communication skills, high professionalism, and the ability to interact effectively and diplomatically with all organizational levels.
• Proactivity and Initiative: Ability to anticipate needs, think ahead, and execute tasks with minimal direct supervision.
• Flexibility: Willingness to handle work requirements outside regular business hours when necessary.

Job Overview:
The Executive Assistant will play a crucial role in supporting the strategic initiatives of the leadership team at Emdad By Elm. This position is designed for a proactive individual with strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Manage and optimize the executive's calendar by scheduling appointments and coordinating meetings.
• Prepare and organize documents, reports, and presentations for meetings.
• Coordinate travel arrangements, ensuring adherence to budgetary constraints.
• Communicate effectively with stakeholders on behalf of the executive.
• Assist in developing and implementing administrative processes to enhance operational efficiency.
• Maintain and manage filing systems while ensuring confidentiality.
• Support the planning and execution of corporate events and meetings.
• Monitor and track deadlines for projects and administrative tasks.

Qualifications:

• A minimum of 2 years of experience as an Executive Assistant or similar role.
• Excellent verbal and written communication skills in Arabic and English.
• Strong proficiency in office software applications.
• Ability to operate independently with minimal supervision.
• Proven ability to manage and prioritize multiple tasks effectively.

Join Daw Production House as a Sr. Executive Assistant!
As a dynamic Saudi production house, Daw is dedicated to delivering impactful storytelling through film. We're in search of a strategic operational partner for our CEO in a fast-paced environment that prioritizes creativity and excellence.

Role Overview
This position is more than administrative; you will be instrumental in driving internal initiatives and maintaining operational efficiency.

Key Responsibilities

• Managing the CEO’s Office: Oversee the CEO's schedule and commitments, ensuring clarity and prioritization based on business impact.
• Leading Transformation Initiatives: Drive internal development projects, track progress, and propose practical solutions to operational gaps.
• Translating Vision into Action: Convert high-level directives into structured tasks and ensure alignment with strategic priorities.
• Executive Communication: Engage with internal teams and external stakeholders, representing the CEO as needed and capturing actionable summaries.
• Travel Management: Coordinate precise travel arrangements for the CEO, ensuring seamless logistics.

Required Traits & Skills

• Open and adaptable personality suited for a fast-paced environment.
• Strong organizational, analytical, and communication skills.
• Experience in managing operational processes and handling multiple tasks.
• Professional demeanor and ability to engage effectively across diverse personalities.

Join Laverne Group as an Executive Assistant!
We are seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative and strategic support to our senior leadership. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional communication skills and handling sensitive information with discretion and confidentiality.

Key Responsibilities:

• Executive Support:
  • Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
  • Serve as the primary point of contact between executives, internal teams, and external stakeholders.
  • Prepare and edit correspondence, presentations, reports, and other documents.
  • Uphold strict confidentiality and handle sensitive information with professionalism.
• Operations & Coordination:
  • Organize and oversee meetings, including preparing agendas, recording minutes, and tracking action items.
  • Coordinate and manage special projects and initiatives as assigned.
  • Assist in the preparation of reports, summaries, and data analyses to support executive decision-making.
  • Streamline administrative processes to ensure efficient and effective workflow.
• Travel & Logistics:
  • Plan and coordinate domestic and international travel, including itineraries, accommodations, and expense reports.
  • Manage logistics for internal and external meetings, events, and engagements.
• Communication & Relationship Management:
  • Serve as a liaison between executives and employees, clients, vendors, and external partners.
  • Draft, review, and send professional emails and communications on behalf of executives.
  • Build and maintain positive working relationships across the organization.

Required Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
• 1–3 years of experience as an Executive Assistant or in a similar administrative role.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and productivity tools (Google Workspace, project management platforms).
• Strong organizational skills with the ability to multitask, prioritize, and manage time effectively.
• High level of discretion, integrity, and professionalism.

Preferred Skills:

• Strong problem-solving and critical-thinking skills.
• Experience supporting C-level executives.
• Ability to work independently while managing multiple high-priority tasks.
• Excellent interpersonal and relationship-building abilities.
• Tech-savvy and adaptable to new systems, tools, and technologies.

Join D&I Real Estate Development as an Executive Assistant!
Your role will be instrumental in supporting our senior leadership team.

Role Overview:
This full-time on-site position requires exceptional professionalism, organizational skills, and the ability to manage a diverse range of responsibilities in a fast-paced environment.

Key Responsibilities:

• Managing executive calendars, scheduling meetings, and coordinating appointments.
• Organizing and preparing documents, reports, presentations, and correspondence.
• Handling communication on behalf of executives, including drafting emails and coordinating with stakeholders.
• Coordinating travel logistics and accommodation arrangements.
• Maintaining organized filing systems for efficient information retrieval.
• Supporting preparation of proposals, executive summaries, and project documentation.
• Assisting in meeting preparations, including agenda creation and minutes-taking.
• Liaising with teams, partners, and clients to ensure seamless information flow.
• Managing confidential information with discretion.
• Tracking tasks, deadlines, and facilitating special projects as required.
• Coordinating and managing company partnerships.
• Attending real estate events and conferences on behalf of management.
• Staying updated on relevant regulations and market trends.
• Assisting in identifying new investment opportunities through research.

Qualifications:

• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to manage multiple tasks and effectively prioritize.
• High level of discretion with confidential matters.
• Proficient in Office software and productivity tools.
• Strong coordination and problem-solving skills.
• Previous experience supporting executives is preferred.
• Bachelor’s degree in Business Administration or related field.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• A collaborative and supportive working environment.

Join Maximus KSA as a Senior Executive Assistant!
We are seeking a highly experienced Senior Executive Assistant to provide professional, high-level support to a Senior Manager in Riyadh. This role requires a seasoned individual who can seamlessly manage professional matters, ensuring the smooth operation of the manager’s daily activities.

Key Responsibilities:

• Provide comprehensive executive-level support, including calendar management, correspondence, document preparation, and meeting coordination.
• Handle sensitive and confidential information with discretion and professionalism.
• Coordinate travel arrangements, itineraries, and logistics.
• Anticipate needs and proactively resolve issues to optimize the manager’s time and focus.
• Liaise with internal departments, government entities, and external stakeholders.
• Support in organizing corporate events.

Qualifications & Requirements:

• Minimum of 4+ years of experience as an Executive Assistant or Personal Assistant at a senior level, preferably within government or large organizations.
• Strong bilingual communication skills (Arabic and English, spoken and written).
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities.
• High level of discretion, integrity, and professionalism.
• Proficiency in Microsoft Office Suite and digital collaboration tools.

If you are a highly organized, resourceful, and discreet professional who thrives in fast-paced environments, we invite you to apply.

About the Job
FTI Consulting is seeking an Executive Assistant to provide administrative support for multiple senior leaders in KSA. In this role, you will be pivotal in managing a variety of tasks and ensuring smooth operations for the executive team.

Key Responsibilities:

• Maintaining calendars, resolving conflicts promptly.
• Coordinating meeting and travel arrangements.
• Setting up conference calls and notifying participants.
• Creating documents, reports, presentations, and spreadsheets.
• Assisting in research projects and maintaining contact lists.
• Organizing client and employee events when necessary.
• Supporting day-to-day operations of the office.

Requirements:

• Strong experience in administrative support.
• Excellent communication skills.
• Proficient in Microsoft Office applications.
• Ability to manage multiple projects and meet deadlines in a fast-paced environment.
• Attention to detail and ability to maintain confidentiality.

Join FTI Consulting and be part of a collaborative team that values diversity and professional growth.

About the Role:
We are seeking a highly organized and proactive Executive Secretary to provide top-level administrative support to our executive team. The ideal candidate will act as the right hand to senior management, ensuring smooth day-to-day operations, effective time management, and seamless communication across the organization.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Prepare, review, and organize correspondence, reports, and presentations.
• Handle confidential information with the utmost professionalism and discretion.
• Coordinate travel arrangements, itineraries, and logistics.
• Serve as the primary point of contact between executives, internal teams, and external stakeholders.
• Organize and maintain filing systems (digital and physical).
• Assist with meeting preparation, minutes, and follow-ups.
• Support executives in special projects and business initiatives.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• 2+ years of experience as an Executive Secretary, Personal Assistant, or similar role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities with keen attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure.
• Professional demeanor and ability to handle sensitive matters with discretion.

What We Offer:

• Competitive salary package.
• A dynamic and supportive work environment.
• Opportunities for career growth and professional development.

If you are a detail-oriented professional with exceptional organizational skills and the ability to thrive in a fast-paced environment, we’d love to hear from you!