Executive assistant Jobs in Riyadh

Join Tandem Search as an Executive Assistant!
We are looking for a highly organized and proactive Executive Assistant to join a leading international law firm in Saudi Arabia. This key role supports senior fee earners in a fast-paced, client-facing environment, requiring strong ownership, discretion, and the ability to manage complex priorities while ensuring smooth day-to-day operations.

Key Responsibilities:

• Provide high-level administrative support to fee earners, including complex diary management across multiple time zones and coordination with internal and external stakeholders.
• Prepare and collate meeting materials, track action points, and ensure timely follow-up.
• Arrange international travel, visas, and itineraries in line with firm policies.
• Maintain accurate electronic and physical filing systems in compliance with records management procedures.
• Act as a key point of contact for clients, building strong working relationships and supporting effective service delivery.
• Support business development activities, including research, pitch preparation, CRM updates, and event coordination.
• Assist with client onboarding, engagement letters, billing processes, WIP reviews, and coordination of invoices and disbursements.
• Draft professional correspondence, presentations, and reports, ensuring accuracy and attention to detail.
• Collaborate closely with regional teams, including Finance, BD, HR, and the KSA office, supporting wider office operations as needed.

Requirements:

• Relevant experience in a law firm or professional services environment (international firm experience preferred).
• Strong organisational skills with excellent attention to detail and the ability to manage competing deadlines.
• Commercial and financial awareness, with confidence supporting billing and compliance processes.
• Advanced Microsoft Office skills and familiarity with legal systems and document management tools.
• Excellent communication skills in English and Arabic.
• Proactive, adaptable, and resilient, with a collaborative mindset and high level of discretion.

If you are a reliable and driven Executive Assistant looking to join a top-tier legal environment in Saudi Arabia, we would be pleased to hear from you.

Join Our Team as an Executive Assistant Office Manager

As an Executive Assistant Office Manager at Tamkeen Almutahida I TABSCO, you will play a pivotal role in providing high-level administrative and organizational support to senior management. Your expertise will ensure the efficient and professional execution of daily business operations.

Key Duties and Responsibilities:

• Manage and organize daily office operations and oversee administrative activities.
• Coordinate and schedule meetings, prepare agendas, record meeting minutes, and follow up on the implementation of decisions.
• Handle official correspondence, emails, and administrative reports.
• Follow up with different departments to ensure compliance with operational plans and timelines.
• Organize and archive physical and electronic files and documents with strict confidentiality.
• Coordinate and communicate with external parties (clients, suppliers, partners).
• Accompany senior management on official visits and business trips inside and outside the Kingdom when required.
• Prepare periodic reports for senior management on performance and workflow.
• Provide simultaneous and written translation between Arabic and English during meetings, calls, and official engagements.
• Translate official correspondence, reports, presentations, and administrative contracts accurately and professionally.
• Review and proofread translated materials to ensure linguistic accuracy and correct professional terminology.
• Support senior management in communication with international clients and partners.
• Perform any other tasks assigned by management.

Required Qualifications:

• Bachelor’s degree in business administration or a related field.
• Minimum of 3–5 years of experience as an Office Manager or Executive Assistant.
• Full professional proficiency in Arabic and English (speaking, writing, and translation) – very important.
• Strong organizational skills with the ability to manage time and handle multiple tasks efficiently.
• Excellent computer skills and proficiency in Microsoft Office applications – very important.
• Strong communication skills and the ability to deal with various managerial levels.
• High level of professionalism, confidentiality, and good judgment.
• Willingness to travel and flexibility in working hours.

Personal Skills (Very Important):

• Highly organized with strong leadership qualities.
• Strong problem-solving and decision-making abilities.
• High attention to detail and accuracy.
• Ability to work under pressure and within a team environment.
• Ability to deal professionally with senior executives and high-level stakeholders.

Join the Public Investment Fund (PIF) as an Executive Assistant!
PIF is seeking a dedicated Executive Assistant to provide comprehensive executive and administrative support to our senior management teams. This role is critical in ensuring seamless daily operations while facilitating effective communication with both internal and external stakeholders.

Key Responsibilities:

• Execute administrative tasks including scheduling, managing diaries, making travel arrangements, and keeping records.
• Prepare meeting materials, agendas, and briefings, ensuring organized discussions and timely follow-ups on action items.
• Draft, review, and proofread correspondence, presentations, and other critical documents to align with organizational standards.
• Assist in planning and tracking ad-hoc projects, ensuring timely completion and effective reporting.
• Coordinate onsite and off-site meetings and ensure distribution of materials to participants ahead of time.
• Compile minutes of meetings to ensure accurate documentation of decisions and action points.
• Support event planning and execution for seminars and conferences, contributing to successful gatherings.
• Maintain confidentiality regarding sensitive information and foster trust within PIF operations.

Qualifications:

• Bachelor’s degree in Business Administration or relevant field.
• 4+ years of experience in a similar role.
• Relevant certifications such as CAP, CEA, or PMP are a plus.

Personal Competencies:

• Excellent written and verbal communication skills, able to influence stakeholders.
• Strong organizational and project management skills.
• Capacity to adapt to changing business needs and motivate others towards common goals.

Join a Leading International Law Firm
We are seeking a highly organised and proactive Executive Assistant to support senior fee earners in a fast-paced, client-facing environment. In this key role, you will need to demonstrate strong ownership, discretion, and the ability to manage complex priorities, ensuring smooth day-to-day operations.

Key Responsibilities:

• Provide high-level administrative support, including complex diary management across multiple time zones.
• Prepare and collate meeting materials, track action points, and ensure timely follow-up.
• Arrange international travel, visas, and itineraries following firm policies.
• Maintain accurate electronic and physical filing systems in compliance with records management procedures.
• Act as a key point of contact for clients, fostering strong relationships to support effective service delivery.
• Support business development activities, including research and event coordination.
• Assist with client onboarding, billing processes, and coordination of invoices and disbursements.
• Draft professional correspondence and reports with a focus on accuracy and detail.
• Collaborate with regional teams to support wider office operations.

Requirements:

• Relevant experience in a law firm or professional services environment (international firm experience preferred).
• Strong organisational skills with excellent attention to detail.
• Commercial and financial awareness, confidence in supporting billing and compliance.
• Advanced Microsoft Office skills and familiarity with legal systems.
• Fluency in English and Arabic.
• Proactive, adaptable, and resilient with a collaborative mindset.

If you are a reliable and driven Executive Assistant looking to join a top-tier legal environment in Saudi Arabia, we would be pleased to hear from you.

Join Proger as an Executive Assistant!
Proger is an esteemed global entity, renowned for its excellence in the fields of management and engineering. With a rich heritage of over 70 years, we pride ourselves on the sustainability and execution of large-scale projects that serve both public and private sectors. As part of our esteemed team, you will work within our Regional Headquarters in Riyadh, Saudi Arabia.

About The Role
We are seeking a Saudi Executive Assistant who will be pivotal in supporting the CEO of our Regional Headquarters. Your organizational prowess and administrative skills will contribute significantly to our operational efficiency.

Key Responsibilities:

• Act as an assistant to the Regional Headquarters’ CEO, managing the CEO's agenda.
• Utilize software applications to create correspondence, documents, and presentations.
• Coordinate travel and accommodation logistics.
• Organize and maintain records, spreadsheets, and databases.
• Book conference rooms and facilities as needed.
• Attend meetings, take minutes, and maintain administrative budgets.
• Facilitate communication through translation from Arabic to English and vice versa.

Requirements:
We are looking for candidates who meet the following criteria:

• A minimum of a high school diploma; a Bachelor's degree or diploma in Business Administration or related field is preferred.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office applications.
• Exceptional command of written and spoken English; knowledge of Italian is advantageous.
• Saudi Nationality is mandatory.

Don't miss the chance to be a part of Proger—apply now and help us shape the future!

Join Mnzil as an Executive Assistant to the CEO!
At Mnzil, we are leading the charge in providing innovative co-living and transportation solutions for blue-collar workers in Saudi Arabia. As we grow, we are looking for a talented Executive Assistant to support our CEO and ensure operational excellence across all departments.

Key Responsibilities:

• Strategic Calendar & Time Management: Manage the CEO’s complex calendar and high-level meetings, ensuring strategic priorities are executed.
• Meeting Lifecycle: Attend and document action items from leadership meetings, preparing necessary materials for senior management.
• Logistics & Admin: Handle travel arrangements and administrative tasks for the CEO including expenses and documentation.
• Office Operations: Manage CEO correspondence and oversee office logistics to ensure compliance with company policies.
• Cross-Functional Collaboration: Serve as a primary point of contact for internal and external stakeholders, facilitating communication.
• Document & Workflow Excellence: Maintain confidentiality and prepare high-quality documents and reports.

Requirements:

• 5+ years of experience supporting C-level executives in fast-paced environments.
• Professional fluency in English (written and spoken) is required.
• Proficiency in Microsoft Office, ERP systems, and workflow tools is essential.
• Proactive mindset with strong responsibility and anticipation skills.
• High level of professionalism and ability to engage with government entities.

Become part of a transformative prop-tech company that is enhancing labor housing and real estate services. If you are a strategic thinker with a passion for operational excellence, apply now!

Join Link Group as an Executive Assistant!
As a leading Saudi digital infrastructure company, we are at the forefront of building the future through our innovative biometric palm technology and integrated services.

Role Overview:
This is a full-time, on-site position in Riyadh, Saudi Arabia. The Executive Assistant will play a crucial role in supporting our executive leaders by handling a variety of tasks including schedule management, preparing expense reports, and ensuring effective communication throughout the organization.

Key Responsibilities:

• Manage executive schedules and appointments
• Prepare and manage expense reports
• Handle administrative tasks efficiently
• Facilitate communication between executives and stakeholders

Qualifications:

• Proficiency in Executive Administrative Assistance
• Experience in managing expense reports
• Excellent communication and interpersonal skills
• Strong organizational abilities and time management
• Familiarity with office management tools
• Ability to work in an on-site environment
• Bachelor's degree in Business Administration or related field preferred

Join us to be a part of a company that is transforming connectivity for individuals and businesses across Saudi Arabia!

Join Galderma as an Executive Assistant!

Galderma is a prominent leader in dermatology, providing high-quality brands and services in over 90 countries. We are passionate about the skin, the body’s largest organ, and are dedicated to delivering innovative, science-based solutions to our consumers and healthcare professionals.

Position Overview:
This role provides end-to-end business and administrative support to the General Manager in Saudi Arabia. As an Executive Assistant, you will implement administrative plans to ensure the effective running of the office and assist in managing various tasks critical to business operations. You will play an essential role as a liaison between the GM and internal/external stakeholders.

Responsibilities:

• Provide comprehensive administrative support including calendar management, travel bookings, and meeting coordination.
• Implement and execute Administration & Secretarial programs in line with business needs.
• Handle correspondence, prepare materials for meetings, and manage documentations.
• Oversee travel arrangements ensuring compliance with company policies.
• Maintain the executive's schedule and plan events and conferences.
• Serve as the primary contact point between executives and other staff or external partners.
• Assist in managing special projects directed by the GM.
• Ensure the office operations run smoothly and efficiently.

Minimum Requirements:

• Bachelor’s Degree or equivalent.
• 2-5 years of relevant experience.
• Proficient in Microsoft Office Suite, particularly PowerPoint.
• Strong verbal and written communication skills in English; Arabic is a plus.
• Ability to multitask and adapt to changing priorities.
• High professionalism and discretion are required.

Why Galderma?
At Galderma, we believe in empowering our employees and nurturing their personal growth while meeting the demands of the business. We celebrate diversity, respect individual rights, and foster a collaborative work environment. Join us and make a significant impact in dermatology!

About the job
Location: Riyadh, KSA.

Employment Type: Full-time

About the Role:
We are seeking a highly organized and proactive Executive Secretary to provide top-level administrative support to our executive team. The ideal candidate will act as the right hand to senior management, ensuring smooth day-to-day operations, effective time management, and seamless communication across the organization.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Prepare, review, and organize correspondence, reports, and presentations.
• Handle confidential information with the utmost professionalism and discretion.
• Coordinate travel arrangements, itineraries, and logistics.
• Serve as the primary point of contact between executives, internal teams, and external stakeholders.
• Organize and maintain filing systems (digital and physical).
• Assist with meeting preparation, minutes, and follow-ups.
• Support executives in special projects and business initiatives.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• 2+ years of experience as an Executive Secretary, Personal Assistant, or similar role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities with keen attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure.
• Professional demeanor and ability to handle sensitive matters with discretion.

What We Offer:

• Competitive salary package.
• A dynamic and supportive work environment.
• Opportunities for career growth and professional development.

If you are a detail-oriented professional with exceptional organizational skills and the ability to thrive in a fast-paced environment, we’d love to hear from you!

About Daw Production House:
Daw is a Saudi production house that adds a cinematic approach to every client's project. With a philosophy focused on producing impactful films, Daw aims to make people think, feel, and act through its work.

Role Overview:
This role is designed for someone who views themselves as the operational right hand of the CEO, capable of managing multiple moving parts, fast decision cycles, and initiatives that require constant momentum. Our environment is dynamic and fast paced, and it demands a highly adaptable, practical, and sharp communicator who ensures smooth operations at all times.

Key Responsibilities:

• Managing the CEO’s Office as an Operational System:
  • Managing the CEO’s schedule and commitments as a strategic roadmap.
  • Filtering and refining incoming information before presenting it to the CEO.
  • Coordinating with internal teams to ensure timely preparation of documents and meeting materials.
• Leading and Executing Internal Transformation and Improvement Initiatives:
  • Leading internal development and process improvement projects.
  • Tracking transformation initiatives closely and removing blockers.
  • Analyzing current processes and proposing practical solutions.
  • Preparing concise executive reports on progress and priorities.
• Translating the CEO’s Vision into Actionable Workstreams:
  • Converting high-level directives into structured tasks for various departments.
  • Monitoring execution across teams and providing updates to the CEO.
  • Ensuring operations align with the company’s strategic priorities.
• Executive Communication and Representation:
  • Demonstrating exceptional interpersonal and communication skills.
  • Representing the CEO in selected meetings and capturing actionable summaries.
• Travel and Accommodation Management:
  • Organizing and coordinating travel arrangements for the CEO.
  • Ensuring travel logistics are handled with precision.

Required Traits and Skills:

• An open, practical, and adaptable personality.
• Strong ability to manage shifting priorities without losing focus.
• Sharp attention to detail.
• Professional communication style.
• A strong execution mindset focused on achieving results.

Professional Skills:

• Proven experience in managing transformation projects.
• Excellent organizational and analytical skills.
• Strong written and verbal communication abilities.
• Ability to handle pressure and manage multiple tasks.
• Strong relationship building skills with senior leadership.

Job Opening: Executive Assistant
📍 Location: Riyadh (On-site)
🕒 Availability: Immediate

We are seeking a highly professional and dependable Executive Assistant to provide direct administrative and operational support to senior leadership. This role requires strong organizational capability, discretion, and the ability to manage multiple priorities efficiently in a fast-paced, in-person work environment. This position is full-time and based on-site.

Key Responsibilities:

• Manage executive schedules, calendars, meetings, and appointments efficiently
• Coordinate internal and external meetings, including preparation and follow-up
• Handle sensitive and confidential information with the highest level of discretion
• Support day-to-day executive operations and administrative requirements
• Act as a key point of coordination between leadership, internal teams, and external stakeholders
• Ensure timely follow-up on tasks, correspondence, and action items

Key Qualifications:

• Proven experience and ability to manage schedules, meetings, and calendars professionally and efficiently
• Strong organizational and time-management skills with high attention to detail
• Excellent English communication skills (spoken and comprehension), both verbal and written
• High level of professionalism and confidentiality
• Strong coordination and follow-up skills with internal teams and external stakeholders
• Proactive, supportive, and solution-oriented mindset
• Ability to prioritize tasks and perform effectively under pressure

What We Offer:

• Full-time, in-person role with direct exposure to senior leadership
• Professional and structured work environment
• Opportunity to develop strong executive-level administrative expertise

Your new company
Join a Top-tier regional commercial law firm with a long-standing presence in the Middle East.

Your new role
A key opportunity to provide executive-level and legal administrative support to senior lawyers, ensuring seamless day-to-day operations, efficient document management, and exceptional client service within a fast-paced legal environment.

What you'll need to succeed
- Proven experience as an executive, legal, or senior administrative secretary within a law firm or professional services environment.
- Excellent organizational skills, with the ability to manage complex calendars, prepare legal documentation, and coordinate high-level meetings.
- High attention to detail and the ability to work under pressure while maintaining accuracy.
- Excellent written & spoken English & Arabic.

What you'll get in return
- The chance to work within a respected legal practice offering exposure to high-value matters and senior stakeholders.
- A supportive environment that values discretion, professionalism, and proactive problem-solving.
- Ability to work up to 3 weeks of the year remotely.

About the Role:
We are looking for an Executive Assistant to support the CEO in managing daily operations, organizing tasks, and executing operational and technical work within a fast-growing e-commerce environment at *******

Location: Remote
Reports to: CEO

Key Responsibilities:

• Manage and organize daily operations using Notion (creating tasks, follow-ups, and writing clear briefs that include objectives, deliverables, and deadlines).
• Execute operational tasks on the Salla platform, including updating product pricing, reviewing settings, and operational follow-through.
• Follow up on technical support tickets with platforms and third-party providers until final resolution.
• Communicate on behalf of the CEO with customers or service providers when needed.
• Write professional content including product descriptions, customer messages, and follow-up communications in both Arabic and English.
• Utilize AI tools to improve productivity, summarization, and work organization.
• Support marketing and sales initiatives with a practical understanding of customer engagement and conversion strategies.

Essential Requirements:

• Proven hands-on experience using Notion for task and operations management (mandatory requirement).
• Demonstrated experience or clear familiarity with the e-commerce industry.
• Previous experience working on the Salla platform is preferred.
• Strong technical proficiency with a foundational understanding of automation and AI tools.
• Basic experience or understanding of marketing and sales principles.
• Excellent organizational skills, precision in writing, and the ability to work under pressure.
• Fluency in both Arabic and English (written and verbal).

What We're Looking For:
We need someone who is proactive, reliable, and capable of translating strategic direction into executable actions. You should be comfortable working independently while maintaining close alignment with leadership priorities. The ideal candidate thrives in dynamic environments and brings both operational excellence and a customer-focused mindset to everything they do.

Join Visa as an Executive Administrator!
Visa is a world leader in payments technology, facilitating transactions between consumers, merchants, financial institutions, and government entities across more than 200 countries and territories. We're dedicated to uplifting everyone by being the best way to pay and be paid.

Key Responsibilities:

• Ensure efficient communication and provide excellent secretarial support for Function Heads (FHs).
• Maintain and update lists of stakeholders for effective communication.
• Organize schedules, agendas, briefing papers, and preparatory paperwork.
• Handle incoming mail management and expense claims.
• Prepare correspondence and presentation materials, ensuring timely responses.
• Manage travel arrangements and co-ordinate itineraries for FHs.
• Organize corporate hospitality events and manage budgetary aspects.
• Maintain compliance with all administrative tasks and ensure proper organization of files.

Qualifications:
To be successful in this role, you should have at least 10 years of experience in office support, including 3+ years supporting CXO leaders in a multinational organization. You should possess strong administration skills and the ability to manage multiple tasks effectively. Excellent communication skills in both English and Arabic are essential.

Join us at Visa and create impact at scale. We look forward to your application!

Join BD as an Executive Assistant
We are seeking a highly skilled Executive Assistant to support the META (Middle East, Turkey and Africa) President in Riyadh, KSA. BD is a leading global medical technology company dedicated to advancing the world of health. We pride ourselves on our mission to enhance the safety and efficiency of healthcare delivery.

Key Responsibilities:

• Assist the META President with daily administrative tasks and office management.
• Coordinate critical events, maintaining an integrated calendar of commitments.
• Handle sensitive information with discretion and manage communication flow.
• Arrange meetings and ensure successful execution including logistics and documentation.
• Support travel arrangements and maintain organized records.
• Foster a collaborative team environment and contribute to office procedures.

About You:

• Bachelor’s degree in business administration or management.
• Minimum of 5 years of executive assistant experience.
• Strong communication skills in English and Arabic.
• Ability to work independently in a diverse environment.
• Proficiency in Microsoft Office Suite and solid organizational skills.

At BD, we value on-site collaboration to foster creativity and innovation. If you are ready to make a difference in healthcare, apply today and become a maker of possible!