Executive assistant Jobs in Riyadh

About the job
Location: Riyadh, KSA.

Employment Type: Full-time

About the Role:
We are seeking a highly organized and proactive Executive Secretary to provide top-level administrative support to our executive team. The ideal candidate will act as the right hand to senior management, ensuring smooth day-to-day operations, effective time management, and seamless communication across the organization.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Prepare, review, and organize correspondence, reports, and presentations.
• Handle confidential information with the utmost professionalism and discretion.
• Coordinate travel arrangements, itineraries, and logistics.
• Serve as the primary point of contact between executives, internal teams, and external stakeholders.
• Organize and maintain filing systems (digital and physical).
• Assist with meeting preparation, minutes, and follow-ups.
• Support executives in special projects and business initiatives.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Management, or related field preferred.
• 2+ years of experience as an Executive Secretary, Personal Assistant, or similar role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities with keen attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure.
• Professional demeanor and ability to handle sensitive matters with discretion.

What We Offer:

• Competitive salary package.
• A dynamic and supportive work environment.
• Opportunities for career growth and professional development.

If you are a detail-oriented professional with exceptional organizational skills and the ability to thrive in a fast-paced environment, we’d love to hear from you!

Join Our Team as an Executive Assistant
At Thermo Fisher Scientific, we are dedicated to making the world healthier, cleaner, and safer. As an Executive Assistant, you will play a vital role in supporting our leadership and ensuring the smooth operation of our initiatives.

Key Responsibilities:

• Manage complex calendars and schedules across global teams.
• Coordinate high-priority travel logistics and leadership meetings.
• Prepare executive correspondence and presentations.
• Maintain strict confidentiality with sensitive information.

Keys to Success:
Your ability to anticipate needs, manage complexity, and collaborate across teams will be critical. We seek an exceptionally organized and proactive individual who thrives in a fast-paced environment.

Qualifications:
- Bachelor's degree or equivalent experience in Business Administration, Communications, or a related field.
- Minimum 5 years of experience supporting senior executives in a multinational or highly regulated industry.
- Excellent written and verbal communication skills in English and Arabic.
- Strong command of Microsoft 365 and collaboration platforms.
- High attention to detail and resilience under pressure.

Work Environment:
This role may require occasional travel and involves collaboration with diverse teams in a dynamic, fast-paced setting. We offer competitive remuneration and a range of employee benefits, providing outstanding career development prospects.

Join our team as an Executive Assistant at Takamol Holding!
We are seeking a highly organized and professional individual to provide comprehensive administrative and executive support to our senior leadership. The Executive Assistant plays a critical role in ensuring efficient day-to-day operations and facilitates effective communication and seamless coordination with both internal and external stakeholders while maintaining the highest level of confidentiality and professionalism.

Key Responsibilities:

• Manage executives' schedules and coordinate meetings.
• Prepare reports and presentations.
• Handle correspondence effectively.
• Support strategic and operational initiatives as required.

Job Requirements:

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum of 3–7 years of experience in an Executive Assistant or similar support role.
• Strong command of English (written and spoken); Arabic is an advantage.
• Excellent organizational and time management skills.
• High level of professionalism, confidentiality, and attention to detail.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong communication and interpersonal skills.
• Ability to work independently in a fast-paced environment.

If you are ready to join a dynamic team and make a significant impact, we would love to hear from you!

Join Our Team as an Executive Assistant!

We are seeking a proactive and detail-oriented Executive Assistant to support our leadership team at Emdad By Elm. This role is crucial for optimizing the executive's time and ensuring smooth operations. You will be responsible for:

• Managing schedules and appointments effectively.
• Coordinating travel arrangements and logistics.
• Preparing essential documents, reports, and presentations.
• Communicating with stakeholders on behalf of the executive.
• Maintaining confidentiality and handling sensitive information.

As an ideal candidate, you should possess:

• A minimum of 2 years of experience in a similar role.
• Strong organizational and time management skills.
• Excellent communication skills in both Arabic and English.
• Proficiency in office software applications.
• Capabilities in multitasking and prioritizing effectively.

We offer a dynamic workplace where you can grow and enhance your professional skills while contributing to our mission of delivering top-notch business solutions. If you have a proactive attitude and a keen eye for details, apply now!

Join BD as an Executive Assistant
We are seeking a highly skilled Executive Assistant to support the META (Middle East, Turkey and Africa) President in Riyadh, KSA. BD is a leading global medical technology company dedicated to advancing the world of health. We pride ourselves on our mission to enhance the safety and efficiency of healthcare delivery.

Key Responsibilities:

• Assist the META President with daily administrative tasks and office management.
• Coordinate critical events, maintaining an integrated calendar of commitments.
• Handle sensitive information with discretion and manage communication flow.
• Arrange meetings and ensure successful execution including logistics and documentation.
• Support travel arrangements and maintain organized records.
• Foster a collaborative team environment and contribute to office procedures.

About You:

• Bachelor’s degree in business administration or management.
• Minimum of 5 years of executive assistant experience.
• Strong communication skills in English and Arabic.
• Ability to work independently in a diverse environment.
• Proficiency in Microsoft Office Suite and solid organizational skills.

At BD, we value on-site collaboration to foster creativity and innovation. If you are ready to make a difference in healthcare, apply today and become a maker of possible!

Join Kingston Stanley as an Executive Assistant! We are a leading global recruitment agency, and we are seeking a highly experienced Executive Assistant / Personal Assistant to support our Managing Director and Chief Strategy Officer.

Key Responsibilities:

• Act as a gatekeeper to senior executives, managing access and ensuring priorities are handled efficiently.
• Provide high-level administrative support including complex diary management and inbox control.
• Coordinate complex international travel and logistics.
• Serve as the primary liaison between senior leadership and stakeholders.
• Screen and manage emails, calls, and meetings professionally.
• Handle highly confidential information with discretion.

Profile We’re Looking For:

• Minimum 8 years’ experience supporting C-level / Executive Management in international organizations.
• Bilingual: English & Arabic (French is a strong advantage).
• Proactive, organized, and detail-oriented.
• Exceptional communication and stakeholder-management skills.

About Kingston Stanley:
Founded in 2011, we are committed to diversity and inclusion in recruitment.

Join Stryker as an Executive Assistant
In this role, you will provide critical support to the Country Managers and Regional Commercial Directors. Your responsibilities will include managing diaries, coordinating travel arrangements, and facilitating communication across various teams.

Your Key Responsibilities:

• Provide daily confidential support to Country Managers & Regional Commercial Directors.
• Manage diaries, emails, and travel arrangements.
• Collaborate with stakeholders to collect content for newsletters.
• Support in organizing town halls and events.
• Attend meetings and prepare reports and presentations.
• Handle budgeting and compliance paperwork.
• Process monthly expense reports.
• Coordinate office management tasks for the Riyadh office.

What You Need:

• Educational degree in a relevant field.
• At least 3 years of experience in a similar position.
• Advanced skills in Microsoft Office, especially PowerPoint.
• Excellent communication and organizational skills.
• Ability to work independently and manage time effectively.

Join a global leader in medical technologies and help improve healthcare outcomes for millions.

Join our team as an Executive Assistant to the CEO!
We are seeking a highly accomplished individual to provide strategic, administrative, and operational support to our Chief Executive Officer. This essential role requires exceptional judgment, speed, discretion, and the ability to operate smoothly in a fast-paced executive environment.

Key Responsibilities:

• Manage and optimize the CEO’s calendar, including meetings and complex travel arrangements.
• Track and follow up on requests and directives from the CEO.
• Serve as a primary communication point between the CEO and internal/external parties.
• Prepare high-quality meeting materials, executive briefs, and agendas.
• Maintain organized records for immediate access to critical information.
• Identify opportunities to enhance efficiency and workflow for the CEO.
• Utilize AI and productivity tools to streamline tasks and support decision-making.
• Work flexibly outside standard office hours when required.

Requirements:

• Based in Riyadh, Saudi Arabia, with full-time office availability.
• Fluency in Arabic and English, both spoken and written.
• Bachelor’s degree preferred, with strong communication skills.
• Minimum 3 years of experience supporting a CEO or senior executive.
• Exceptional organizational skills and proactive initiative.
• Proficiency in AI tools such as ChatGPT and productivity technologies.

Join us to make a significant impact in this high-level executive support role!