Executive Assistant📣 Job Ad

Join Tandem Search as an Executive Assistant!
We are looking for a highly organized and proactive Executive Assistant to join a leading international law firm in Saudi Arabia. This key role supports senior fee earners in a fast-paced, client-facing environment, requiring strong ownership, discretion, and the ability to manage complex priorities while ensuring smooth day-to-day operations.

Key Responsibilities:

• Provide high-level administrative support to fee earners, including complex diary management across multiple time zones and coordination with internal and external stakeholders.
• Prepare and collate meeting materials, track action points, and ensure timely follow-up.
• Arrange international travel, visas, and itineraries in line with firm policies.
• Maintain accurate electronic and physical filing systems in compliance with records management procedures.
• Act as a key point of contact for clients, building strong working relationships and supporting effective service delivery.
• Support business development activities, including research, pitch preparation, CRM updates, and event coordination.
• Assist with client onboarding, engagement letters, billing processes, WIP reviews, and coordination of invoices and disbursements.
• Draft professional correspondence, presentations, and reports, ensuring accuracy and attention to detail.
• Collaborate closely with regional teams, including Finance, BD, HR, and the KSA office, supporting wider office operations as needed.

Requirements:

• Relevant experience in a law firm or professional services environment (international firm experience preferred).
• Strong organisational skills with excellent attention to detail and the ability to manage competing deadlines.
• Commercial and financial awareness, with confidence supporting billing and compliance processes.
• Advanced Microsoft Office skills and familiarity with legal systems and document management tools.
• Excellent communication skills in English and Arabic.
• Proactive, adaptable, and resilient, with a collaborative mindset and high level of discretion.

If you are a reliable and driven Executive Assistant looking to join a top-tier legal environment in Saudi Arabia, we would be pleased to hear from you.

Join the Public Investment Fund (PIF) as an Executive Assistant!
PIF is seeking a dedicated Executive Assistant to provide comprehensive executive and administrative support to our senior management teams. This role is critical in ensuring seamless daily operations while facilitating effective communication with both internal and external stakeholders.

Key Responsibilities:

• Execute administrative tasks including scheduling, managing diaries, making travel arrangements, and keeping records.
• Prepare meeting materials, agendas, and briefings, ensuring organized discussions and timely follow-ups on action items.
• Draft, review, and proofread correspondence, presentations, and other critical documents to align with organizational standards.
• Assist in planning and tracking ad-hoc projects, ensuring timely completion and effective reporting.
• Coordinate onsite and off-site meetings and ensure distribution of materials to participants ahead of time.
• Compile minutes of meetings to ensure accurate documentation of decisions and action points.
• Support event planning and execution for seminars and conferences, contributing to successful gatherings.
• Maintain confidentiality regarding sensitive information and foster trust within PIF operations.

Qualifications:

• Bachelor’s degree in Business Administration or relevant field.
• 4+ years of experience in a similar role.
• Relevant certifications such as CAP, CEA, or PMP are a plus.

Personal Competencies:

• Excellent written and verbal communication skills, able to influence stakeholders.
• Strong organizational and project management skills.
• Capacity to adapt to changing business needs and motivate others towards common goals.

Join a Leading International Law Firm
We are seeking a highly organised and proactive Executive Assistant to support senior fee earners in a fast-paced, client-facing environment. In this key role, you will need to demonstrate strong ownership, discretion, and the ability to manage complex priorities, ensuring smooth day-to-day operations.

Key Responsibilities:

• Provide high-level administrative support, including complex diary management across multiple time zones.
• Prepare and collate meeting materials, track action points, and ensure timely follow-up.
• Arrange international travel, visas, and itineraries following firm policies.
• Maintain accurate electronic and physical filing systems in compliance with records management procedures.
• Act as a key point of contact for clients, fostering strong relationships to support effective service delivery.
• Support business development activities, including research and event coordination.
• Assist with client onboarding, billing processes, and coordination of invoices and disbursements.
• Draft professional correspondence and reports with a focus on accuracy and detail.
• Collaborate with regional teams to support wider office operations.

Requirements:

• Relevant experience in a law firm or professional services environment (international firm experience preferred).
• Strong organisational skills with excellent attention to detail.
• Commercial and financial awareness, confidence in supporting billing and compliance.
• Advanced Microsoft Office skills and familiarity with legal systems.
• Fluency in English and Arabic.
• Proactive, adaptable, and resilient with a collaborative mindset.

If you are a reliable and driven Executive Assistant looking to join a top-tier legal environment in Saudi Arabia, we would be pleased to hear from you.