Executive Assistant📣 Job Ad

in Tandem Search

about 23 hours ago

	Contract Type	Full-time
	Workplace type	On-site
	Location	Riyadh

Join Tandem Search as an Executive Assistant!
We are looking for a highly organized and proactive Executive Assistant to join a leading international law firm in Saudi Arabia. This key role supports senior fee earners in a fast-paced, client-facing environment, requiring strong ownership, discretion, and the ability to manage complex priorities while ensuring smooth day-to-day operations.

Key Responsibilities:

Provide high-level administrative support to fee earners, including complex diary management across multiple time zones and coordination with internal and external stakeholders.
Prepare and collate meeting materials, track action points, and ensure timely follow-up.
Arrange international travel, visas, and itineraries in line with firm policies.
Maintain accurate electronic and physical filing systems in compliance with records management procedures.
Act as a key point of contact for clients, building strong working relationships and supporting effective service delivery.
Support business development activities, including research, pitch preparation, CRM updates, and event coordination.
Assist with client onboarding, engagement letters, billing processes, WIP reviews, and coordination of invoices and disbursements.
Draft professional correspondence, presentations, and reports, ensuring accuracy and attention to detail.
Collaborate closely with regional teams, including Finance, BD, HR, and the KSA office, supporting wider office operations as needed.

Requirements:

Relevant experience in a law firm or professional services environment (international firm experience preferred).
Strong organisational skills with excellent attention to detail and the ability to manage competing deadlines.
Commercial and financial awareness, with confidence supporting billing and compliance processes.
Advanced Microsoft Office skills and familiarity with legal systems and document management tools.
Excellent communication skills in English and Arabic.
Proactive, adaptable, and resilient, with a collaborative mindset and high level of discretion.

If you are a reliable and driven Executive Assistant looking to join a top-tier legal environment in Saudi Arabia, we would be pleased to hear from you.

Requirements

Requires 2-5 Years experience

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Highly organized with strong leadership qualities.
Strong problem-solving and decision-making abilities.
High attention to detail and accuracy.
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