Executive Assistant📣 Job Ad

Job Opening: Executive Assistant
📍 Location: Riyadh (On-site)
🕒 Availability: Immediate

We are seeking a highly professional and dependable Executive Assistant to provide direct administrative and operational support to senior leadership. This role requires strong organizational capability, discretion, and the ability to manage multiple priorities efficiently in a fast-paced, in-person work environment. This position is full-time and based on-site.

Key Responsibilities:

• Manage executive schedules, calendars, meetings, and appointments efficiently
• Coordinate internal and external meetings, including preparation and follow-up
• Handle sensitive and confidential information with the highest level of discretion
• Support day-to-day executive operations and administrative requirements
• Act as a key point of coordination between leadership, internal teams, and external stakeholders
• Ensure timely follow-up on tasks, correspondence, and action items

Key Qualifications:

• Proven experience and ability to manage schedules, meetings, and calendars professionally and efficiently
• Strong organizational and time-management skills with high attention to detail
• Excellent English communication skills (spoken and comprehension), both verbal and written
• High level of professionalism and confidentiality
• Strong coordination and follow-up skills with internal teams and external stakeholders
• Proactive, supportive, and solution-oriented mindset
• Ability to prioritize tasks and perform effectively under pressure

What We Offer:

• Full-time, in-person role with direct exposure to senior leadership
• Professional and structured work environment
• Opportunity to develop strong executive-level administrative expertise

Join Tandem Search as an Executive Assistant!
We are looking for a highly organized and proactive Executive Assistant to join a leading international law firm in Saudi Arabia. This key role supports senior fee earners in a fast-paced, client-facing environment, requiring strong ownership, discretion, and the ability to manage complex priorities while ensuring smooth day-to-day operations.

Key Responsibilities:

• Provide high-level administrative support to fee earners, including complex diary management across multiple time zones and coordination with internal and external stakeholders.
• Prepare and collate meeting materials, track action points, and ensure timely follow-up.
• Arrange international travel, visas, and itineraries in line with firm policies.
• Maintain accurate electronic and physical filing systems in compliance with records management procedures.
• Act as a key point of contact for clients, building strong working relationships and supporting effective service delivery.
• Support business development activities, including research, pitch preparation, CRM updates, and event coordination.
• Assist with client onboarding, engagement letters, billing processes, WIP reviews, and coordination of invoices and disbursements.
• Draft professional correspondence, presentations, and reports, ensuring accuracy and attention to detail.
• Collaborate closely with regional teams, including Finance, BD, HR, and the KSA office, supporting wider office operations as needed.

Requirements:

• Relevant experience in a law firm or professional services environment (international firm experience preferred).
• Strong organisational skills with excellent attention to detail and the ability to manage competing deadlines.
• Commercial and financial awareness, with confidence supporting billing and compliance processes.
• Advanced Microsoft Office skills and familiarity with legal systems and document management tools.
• Excellent communication skills in English and Arabic.
• Proactive, adaptable, and resilient, with a collaborative mindset and high level of discretion.

If you are a reliable and driven Executive Assistant looking to join a top-tier legal environment in Saudi Arabia, we would be pleased to hear from you.

Join Our Team as an Executive Assistant Office Manager

As an Executive Assistant Office Manager at Tamkeen Almutahida I TABSCO, you will play a pivotal role in providing high-level administrative and organizational support to senior management. Your expertise will ensure the efficient and professional execution of daily business operations.

Key Duties and Responsibilities:

• Manage and organize daily office operations and oversee administrative activities.
• Coordinate and schedule meetings, prepare agendas, record meeting minutes, and follow up on the implementation of decisions.
• Handle official correspondence, emails, and administrative reports.
• Follow up with different departments to ensure compliance with operational plans and timelines.
• Organize and archive physical and electronic files and documents with strict confidentiality.
• Coordinate and communicate with external parties (clients, suppliers, partners).
• Accompany senior management on official visits and business trips inside and outside the Kingdom when required.
• Prepare periodic reports for senior management on performance and workflow.
• Provide simultaneous and written translation between Arabic and English during meetings, calls, and official engagements.
• Translate official correspondence, reports, presentations, and administrative contracts accurately and professionally.
• Review and proofread translated materials to ensure linguistic accuracy and correct professional terminology.
• Support senior management in communication with international clients and partners.
• Perform any other tasks assigned by management.

Required Qualifications:

• Bachelor’s degree in business administration or a related field.
• Minimum of 3–5 years of experience as an Office Manager or Executive Assistant.
• Full professional proficiency in Arabic and English (speaking, writing, and translation) – very important.
• Strong organizational skills with the ability to manage time and handle multiple tasks efficiently.
• Excellent computer skills and proficiency in Microsoft Office applications – very important.
• Strong communication skills and the ability to deal with various managerial levels.
• High level of professionalism, confidentiality, and good judgment.
• Willingness to travel and flexibility in working hours.

Personal Skills (Very Important):

• Highly organized with strong leadership qualities.
• Strong problem-solving and decision-making abilities.
• High attention to detail and accuracy.
• Ability to work under pressure and within a team environment.
• Ability to deal professionally with senior executives and high-level stakeholders.