Executive assistant Jobs in Jeddah

Join Almaskn Alwafi as an Executive Assistant to the Chief Executive Officer!
We are seeking a highly organized and proactive Executive Assistant & Private Scheduler to provide direct support to the CEO. This role is essential for ensuring smooth daily operations and effective time management.

Key Responsibilities:

• Manage and prioritize the CEO’s calendar, including meetings and special engagements.
• Organize meetings, conferences, and calls, ensuring all preparations are done in advance.
• Handle incoming communications with professionalism and urgency.
• Coordinate travel arrangements including flights and accommodations.
• Prepare correspondence, reports, and presentations.
• Maintain structured and confidential filing systems.
• Support CEO in events and manage logistics.
• Coordinate personal and family schedules as needed.

Qualifications & Skills:

• 3-5 years of experience in executive support.
• Strong organizational and multitasking skills with attention to detail.
• High discretion and ability to handle confidential information.
• Proficiency with scheduling tools.
• Excellent communication skills.
• Professional demeanor with the ability to manage diverse tasks.

If you meet the qualifications and are ready to contribute to a fast-paced environment, we’d love to hear from you!

A reputable and well-established Pharmaceutical company is actively recruiting multiple Executive Assistants for their team in Riyadh and Jeddah. This role plays a vital part in ensuring smooth operations within the organization, and we encourage qualified individuals to apply.

Key Responsibilities:

• Answering and screening telephone calls, and responding to emails, messages, and other correspondence.
• Preparing and organizing documents, reports, and presentations.
• Managing and organizing line manager's meetings, trips, and conferences (invoices, booking, tickets, SAP PR/POs, etc.).
• Coordinate and prioritize tasks ensuring deadlines are met.
• Performs other duties as assigned.

Requirements:

• To comply with Saudization, our client is required to hire a Saudi National for this position.
• At least 2 - 5 years of experience as an Executive Assistant to Senior Management. Pharmaceutical or Manufacturing experience is a plus.
• Outstanding interpersonal, organizational, and multitasking skills.
• Proficient in Microsoft Office.
• Excellent verbal and written communication skills in English and Arabic.
• Applicants should be available for face-to-face interviews in the location mentioned above.

We check all applications and suitable candidates will be contacted within 5 working days. If you are not contacted by us within that time, please consider your application unsuccessful on this occasion.

Join Alfalak Electronic Equipment & Supplies Co. as an Executive Assistant!
Are you ready to be an essential part of a leading IT and communications solution provider in Saudi Arabia? This role offers you the opportunity to provide comprehensive administrative and operational support to the CFO and the department, ensuring smooth organizational operations.

Key Responsibilities:

• Manage incoming and outgoing communications, including answering and transferring telephone calls.
• Organize and maintain the schedule of the line manager, including employee reviews and visitor receptions.
• Attend meetings, prepare minutes, and distribute them in a timely manner.
• Archive correspondence according to legal procedures and internal policies.
• Prepare and distribute correspondence, letters, and reports as needed.
• Ensure professional appearance of the CFO’s office and meeting rooms.
• Coordinate travel logistics, including airline reservations and transportation.

Qualifications:

• Bachelor’s degree in Business Administration or related field.
• Foundational knowledge in business management preferred.
• Excellent command of English and preferably Arabic.
• Strong verbal, written, and presentation skills.
• Proficiency in Microsoft Office Suite.
• Able to adapt to new technologies and software tools.
• Understanding of market practices and compliance with laws.

Experience:

• Previous experience in administrative or executive support roles preferred.
• Experience in coordinating schedules, meetings, and travel.
• Familiarity with document management and reporting.

Become a part of our organization where your skills are valued and developed!

Join our dynamic team at PwC! We are seeking an Executive Assistant to support our leadership in Jeddah, Makkah, Saudi Arabia. This role is pivotal in managing the workflows of our executives and enhancing the efficiency of our office operations.

Key Responsibilities:

• Diary Management: Efficiently manage and update online diaries, book appointments, and arrange meetings.
• Call and Email Management: Screen calls and monitor emails to ensure timely communication with clients and executives.
• Client Relationships: Foster strong relationships with clients through professional communication.
• Meeting Coordination: Organize internal and external meetings, ensuring all requirements such as IT and catering are managed effectively.
• Document Management: Proofread and finalize presentations, proposals, and correspondence.

Requirements:
To be successful in this role, you must demonstrate excellent organizational skills, discretion, and a proactive approach to tasks. Adaptability and the ability to build strong relationships are essential. Previous experience in an administrative role is preferred.

About PwC: At PwC, we are dedicated to providing strategic advice and solutions to our clients. Join us to help businesses optimize their operations and achieve their goals.

Join Ibix Global Tech as an Executive Assistant!
We are seeking a proactive and detail-oriented Executive Assistant (Female) to support our Business Director. This is a unique opportunity to immerse yourself in business operations, strategy, and executive leadership support within a globally recognized IT company.

Responsibilities:

• Implement strategies and operational plans.
• Provide executive support to the Business Director including management of calendar, travel, meetings, and follow-ups.
• Attend meetings, taking minutes, tracking action items, and ensuring timely completion of tasks.
• Coordinate with various departments to monitor deliverables and KPIs.
• Prepare presentations, reports, and manage project documentation effectively.
• Facilitate internal communications between the Director and team members.
• Participate in strategic discussions and assist in business planning and reporting.

Requirements:

• 6 months to 1 year of experience in executive support or operations.
• Bachelor’s degree in IT related fields such as computer science, network engineering, cybersecurity, or artificial intelligence.
• Fresh graduates from IT fields are encouraged to apply.
• Fluency in English is required; Arabic is a plus.
• Proficiency in Microsoft Office, Google Workspace, and project management tools like Trello or Notion.
• Strong organizational, communication, and multitasking skills.
• Willingness to travel internationally as needed (100%).

Growth Opportunities:

• Occasional global travel for meetings, workshops, and business events.
• Collaborate with international teams for hands-on experience in global operations.
• Comprehensive training and professional growth.