Executive assistant Jobs in Jeddah

Join Raytheon as an Executive Assistant in Jeddah!
At Raytheon, our mission is to help our nation and allies defend freedoms and deter aggression through innovation and engineering expertise. We are currently seeking an Executive Assistant to support our teams in Jeddah, Saudi Arabia.

Job Summary:
The Executive Assistant will report directly to the RSA Jeddah Site Executive, supporting a diverse team in the Program Management Office and Functional Support Teams. Responsibilities include coordinating site activities, managing travel and expenses, and ensuring smooth operational processes.

Key Responsibilities:

• Manage calendars and prioritize schedules effectively.
• Coordinate travel arrangements and process expense reports.
• Arrange meetings, including conference rooms and necessary services.
• Compile documentation including reports and meeting minutes.
• Assist in onboarding and offboarding activities for employees.
• Improve administrative processes within the team.
• Maintain professional relationships with staff and leadership.

Qualifications You Must Have:

• AA/AS degree or equivalent with a minimum of 3 years of relevant experience.
• Experience in administrative or office support roles.
• Proficiency in Microsoft Office applications.
• Strong bilingual communication skills in English and Arabic.

Travel Requirements:
Limited domestic and international travel may be required (approximately 4 times per year).

Our Values: We emphasize Trust, Respect, Accountability, Collaboration, and Innovation at Raytheon. We are committed to equal employment opportunities, welcoming all qualified applicants to apply without discrimination.

About the Role:
As an Executive Assistant at Procter & Gamble, you will play a vital role in providing administrative and office support to ensure outstanding work processes and drive business objectives. This dynamic and fast-paced position requires engagement and energy to manage varying schedules and execute tasks diligently.

Responsibilities:

• Provide administrative, technical, and project management support to a Senior Executive and their leadership team.
• Act as a strategic business partner, offering guidance regarding company affairs.
• Build and maintain crucial relationships to ensure the Executive's and organization's success.
• Be proficient in office management and coordination of travel and meetings.
• Handle sensitive information with professionalism and discretion.

Role Requirements:

• 3-5 years of relevant work experience.
• Fluency in Arabic and English (written & spoken).
• Exceptional attention to detail and strong technical skills.
• Proficient in Outlook, Microsoft Teams, Excel, PowerPoint, and coordination technologies.
• Strong organizational skills with the ability to follow through on tasks.

Join Qiyam as an Executive Assistant!

At Qiyam, a consulting and investment solutions company specialized in enhancing the Pilgrim Services sector, we are seeking a creative and experienced Executive Assistant. This role will support executive leadership and ensure the smooth and efficient operation of daily tasks and strategic initiatives.

Key Responsibilities:

• Research & Analytical Support:
  • Conduct targeted research on administrative, operational, developmental, and sector-specific topics relevant to the Pilgrim Services ecosystem.
  • Analyze reports, studies, and stakeholder documents and extract key insights for executive decision-making.
  • Prepare bilingual executive briefs supporting strategic projects and partnerships.
  • Gather information from government entities, sector reports, consulting references, and competitors relevant to Qiyam’s service offerings.
• Content & Document Development:
  • Develop high-quality PowerPoint presentations aligned with Qiyam’s brand, values, and consulting standards.
  • Prepare structured documents, policies, procedures, and frameworks supporting strategic and operational initiatives.
  • Edit, proofread, and refine content to ensure clarity, professionalism, and alignment with Qiyam’s methodologies.
  • Provide accurate Arabic-English translation for documents, proposals, and communications.
• Information & Communication Management:
  • Consolidate input from internal teams to create weekly, monthly, and project-specific reports.
  • Draft official emails and communications in Arabic and English with a professional and culturally aligned tone.
  • Prepare briefing notes for executive meetings with partners, government entities, and strategic stakeholders.
  • Manage the executive calendar with clear prioritization that reflects the company’s strategic commitments.
• Project & Initiative Support:
  • Follow up on action items across consulting projects, investment initiatives, and partnership programs.
  • Maintain action logs, trackers, and project dashboards to support timely execution.
  • Support the CEO and leadership team in preparing strategic documents relating to customer experience, investment opportunities, and sector development.
  • Organize and safeguard sensitive files related to national projects, stakeholder engagements, and executive planning.
• Executive Operations & Coordination:
  • Coordinate meetings, workshops, and engagements with internal teams and strategic partners across the Pilgrim Services ecosystem.
  • Manage travel logistics and executive scheduling efficiently.
  • Represent the company professionally when receiving high-profile guests and delegations.
  • Respond to urgent matters with professionalism, judgment, and initiative.

Required Skills & Competencies:

• Strong analytical skills and the ability to identify relevant insights.
• Excellent command of Arabic and English, with professional writing, reporting, and translation abilities.
• Advanced proficiency in Microsoft Office and strong file organization skills.
• High professionalism, confidentiality, and reliability.

Qualifications:
- Bachelor’s degree in business administration or a related field.
- 3 – 5 years of experience as an Executive Assistant or in a similar role.

Join Alesayi Holding as an Executive Assistant!
Are you a proactive and highly organized professional? Alesayi Holding, a leading diversified business group in Saudi Arabia, is seeking an Executive Assistant to support our dynamic team.

Key Responsibilities:

• Manage schedules, meetings, and travel arrangements
• Prepare reports, presentations, contracts, and official documents
• Take meeting minutes and follow up on action items
• Handle confidential information with discretion

Qualifications:

• Proven experience as an Executive Assistant or in a similar role
• Exceptional organizational and multitasking skills
• Proficiency in Microsoft Office
• Professional, proactive, and detail-oriented
• Bachelor’s degree in Business Administration, Management, or related field preferred
• Fluent in English (written and spoken)

Join Qiyam as an Executive Assistant!
Qiyam is a consultancy and investment solutions firm dedicated to enhancing the Pilgrim Services sector. We are looking for a creative and experienced Executive Assistant to assist our executive leadership and ensure smooth daily operations and strategic initiatives.

Key Responsibilities:

• Research & Analytical Support: Conduct research on administrative and operational topics relevant to Pilgrim Services, analyze reports, and prepare executive briefs.
• Content & Document Development: Create high-quality presentations, policies, and translate documents between Arabic and English.
• Information & Communication Management: Develop reports, draft professional communications, and manage executive calendars.
• Project & Initiative Support: Follow up on consulting projects and maintain action logs to support timely execution.
• Executive Operations & Coordination: Organize meetings, manage travel logistics, and respond to urgent matters with professionalism.

Required Skills & Competencies:

• Proficiency in both Arabic and English.
• Strong analytical and communication skills.
• Experience with Microsoft Office and consulting document preparation.
• Ability to multitask and work under pressure.

Qualifications:

• Bachelor's degree in business administration or a related field.
• 3 - 5 years of experience as an Executive Assistant or equivalent.

About the job:
We are seeking a highly organized and proactive Executive Assistant to support daily business operations. The ideal candidate will be detail-oriented, efficient, and capable of managing a wide range of administrative tasks with professionalism and discretion. As an Executive Assistant, you will handle scheduling, communication, document preparation, and coordination to ensure smooth and efficient workflow.

Job Accountabilities:

• Manage executive calendars, schedules, and appointments.
• Assist executives in preparing for meetings, presentations, and engagements.
• Respond to emails, inquiries, and document requests on behalf of executives.
• Draft and prepare slides, reports, meeting notes, and professional documents.
• Coordinate logistics for meetings, travel plans, and internal/external events.
• Maintain organized records, files, and documentation.
• Ensure timely follow-up on pending tasks, deadlines, and deliverables.
• Serve as a professional point of contact between executives and internal/external stakeholders.

Required Competencies:

• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Exceptional written and verbal communication skills.
• High level of professionalism, confidentiality, and discretion.
• Strong coordination and follow-up skills.
• Ability to work independently and take initiative.

Experience:

• Bachelor’s degree or equivalent professional experience.
• Previous experience in administrative coordination or executive support is preferred.
• Prior experience managing calendars, documents, and logistics for senior roles is an advantage.