Receptionist Jobs in Al khobar

• Oversee reception including food and beverage offerings, retail, maintenance, and housekeeping.
• Respond to guests’ bookings and queries in a professional manner.
• Promote and up-sell spa services and retail.
• Abide by the spa’s Standard Operating Procedures (SOPs), Policies & Forms Manuals.
• Maintain knowledge of Kempinski The Spa treatments, services, and products.
• Record reservations and manage the appointment schedule.
• Conduct confirmation calls and check guests in and out, following payment and cash handling procedures.
• Update and manage client profiles.
• Prepare daily reports as per SOP.
• Actively promote the resort's other activities.
• Handle and rectify guest queries or small complaints confidently.
• Maintain complete discretion and confidentiality in all communications with guests.
• Manage accidents and guest incidents swiftly and professionally.
• Ensure a clean and neat working environment, maintaining supplies when an attendant is not available.
• Be flexible to take on additional responsibilities as needed based on the hotel's requirements.

• Greet and assist visitors, manage incoming calls, and provide general administrative support to ensure smooth office operations.
• Schedule meetings, appointments, and maintain office calendars.
• Perform day-to-day administrative duties including filing, typing, copying, scanning, and binding of documents.
• Manage office supplies inventory – monitor stock levels, place orders, and follow up on deliveries.
• Maintain petty cash and ensure proper documentation of all transactions.
• Enter data into ERP systems and maintain accurate and up-to-date records.
• Prepare letters, memos, presentations, and reports as required.
• Assist in HR and admin-related tasks such as maintaining employee records and coordinating onboarding formalities.
• Coordinate with vendors, service providers, and maintenance teams for office facilities management.
• Handle travel arrangements and transport coordination for staff when required.
• Support internal teams by coordinating across departments to ensure timely completion of tasks.
• Ensure the reception area is clean and well-maintained.

• Bachelor’s degree or diploma in Business Administration or a related field.
• 2–3 years of experience in a similar administrative or front office role (Freshers with strong communication skills may also apply).
• Proficient in MS Office (Word, Excel, Outlook) and ERP systems.
• Excellent verbal and written communication skills.
• Strong time management and organizational abilities.
• Professional appearance and demeanor.

• Provide exceptional customer service to clients.
• Assist with sales and rental agreements.
• Maintain a welcoming and organized front desk area.

• Experience or background in sales and customer service.
• Excellent communication and negotiation skills.
• Ability to work within a team and achieve goals.
• Capability to understand client needs and provide suitable solutions.

• Greet and assist visitors, manage incoming calls, and provide general administrative support to ensure smooth office operations.
• Schedule meetings, appointments, and maintain office calendars.
• Perform day-to-day administrative duties including filing, typing, copying, scanning, and binding of documents.
• Manage office supplies inventory – monitor stock levels, place orders, and follow up on deliveries.
• Maintain petty cash and ensure proper documentation of all transactions.
• Enter data into ERP systems and maintain accurate and up-to-date records.
• Prepare letters, memos, presentations, and reports as required.
• Assist in HR and admin-related tasks such as maintaining employee records, coordinating onboarding formalities, and updating attendance registers.
• Coordinate with vendors, service providers, and maintenance teams for office facilities management.
• Handle travel arrangements, hotel bookings, and transport coordination for staff when required.
• Support internal teams by coordinating across departments to ensure timely completion of administrative and operational tasks.
• Ensure the reception area and common office areas are clean, professional, and well maintained.
• Contribute to the team’s efficiency and effectiveness through strong communication and organizational skills.

• Education & Experience: Bachelor’s degree or diploma in Business Administration, Office Management, or a related field. 2–3 years of experience in a similar administrative or front office role (Freshers with strong communication and basic ERP knowledge may also apply).
• Technical Skills: Proficient in MS Office (Word, Excel, Outlook). Experience with ERP systems or willingness to learn. Basic knowledge of office equipment (printers, scanners, PBX systems).
• Soft Skills: Excellent verbal and written communication skills. Strong time management, multitasking, and organizational abilities. Professional appearance and demeanor. High level of integrity and attention to detail. Ability to handle confidential information with discretion.

Job Type: Temporary Part-time 

Tasks and Responsibilities:

1. Welcoming Visitors:

 - Greeting visitors and office staff in a professional and courteous manner.

 - Ensuring visitor registration and directing them to the appropriate place.

2. Managing Phone Calls:

 - Answering phone calls and directing them to the relevant departments.

 - Handling basic inquiries and providing necessary information.

3. Organizing Appointments:

 - Scheduling appointments and meetings for employees and assisting in managing calendars.

 - Following up on appointments and ensuring the necessary supplies for meetings are available.

4. Administrative Coordination:

 - Providing administrative support such as preparing documents and attendance reports.

 - Assisting in other tasks as needed.

5. Representing the Company:

 - Maintaining the company's image through positive interaction with visitors and clients.

 - Ensuring that the office environment reflects the company's values and culture.

Required Qualifications:

- Diploma or Bachelor's degree in Business Administration or a related field.

- Previous experience in reception or customer service is considered an additional advantage.

- Excellent communication skills in both Arabic and English.

- Ability to work under pressure and handle different situations professionally.

- Proficiency in using computers and basic office software.

Working Hours: 

Temporary, may require working flexible hours based on client needs. 

If you are looking for an opportunity to develop your skills in a professional environment and represent an outstanding company, please apply for this position.

• Greet and assist visitors, manage incoming calls, and provide general administrative support to ensure smooth office operations.
• Schedule meetings, appointments, and maintain office calendars.
• Perform day-to-day administrative duties including filing, typing, copying, scanning, and binding of documents.
• Manage office supplies inventory – monitor stock levels, place orders, and follow up on deliveries.
• Maintain petty cash and ensure proper documentation of all transactions.
• Enter data into ERP systems and maintain accurate and up-to-date records.
• Prepare letters, memos, presentations, and reports as required.
• Assist in HR and admin-related tasks such as maintaining employee records, coordinating onboarding formalities, and updating attendance registers.
• Coordinate with vendors, service providers, and maintenance teams for office facilities management.
• Handle travel arrangements, hotel bookings, and transport coordination for staff when required.
• Support internal teams by coordinating across departments to ensure timely completion of administrative and operational tasks.
• Ensure the reception area and common office areas are clean, professional, and well-maintained.
• Contribute to the team’s efficiency and effectiveness through strong communication and organizational skills.

• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field.
• 2–3 years of experience in a similar administrative or front office role (Freshers with strong communication and basic ERP knowledge may also apply).

• Proficient in MS Office (Word, Excel, Outlook).
• Experience with ERP systems or willingness to learn.
• Basic knowledge of office equipment (printers, scanners, PBX systems).

• Excellent verbal and written communication skills.
• Strong time management, multitasking, and organizational abilities.
• Professional appearance and demeanor.
• High level of integrity and attention to detail.
• Ability to handle confidential information with discretion.