Administrative assistant Jobs in Jeddah

Join Our Team as a Clinical Admin Assistant!
Al Salama Hospital is seeking a dedicated Clinical Admin Assistant to support our clinical operations in Jeddah. If you are looking for an opportunity to contribute to a healthcare setting and grow your career in administrative support, we invite you to apply.

Key Responsibilities:

• Assist in various administrative tasks to ensure smooth clinical operations.
• Coordinate between departments to enhance patient care and services.
• Maintain accurate records and manage documentation.

Qualifications:

• Proven experience in an administrative role is preferred.
• Strong organizational and communication skills.

We welcome applicants who are passionate about healthcare and ready to make a difference.

Join Blue Hydrogen Industrial Gases Company as an Administrative Assistant!
At Blue Hydrogen Industrial Gases Company, we are dedicated to reimagining what’s possible, fostering collaboration, and driving innovative solutions towards significant energy and environmental sustainability challenges. We aim to build a safer, more diverse, and more profitable industrial gas company.

Principal Accountabilities:

• Ensure safety by implementing the BHIG Basic Safety Practice program, including safety audits and management of change.
• Comply with BHIG and local safety, health, and environment standards.
• Manage Site Leadership's calendars and schedule meetings as required.
• Assist with various reports on a daily, weekly, monthly, and yearly basis.
• Prepare documents using Excel, PowerPoint, and Word for meetings and correspondence.
• Utilize SAP for travel management and timesheet management.
• Organize team events and manage contracts for support services.
• Oversee company vehicle needs, including fueling and maintenance.
• Ensure a safe and clean work environment for all staff.

Executive Administrative Assistant Required
A leading digital marketing agency in Jeddah is seeking to hire an exceptional Executive Administrative Assistant with strong experience in the digital marketing agency sector. The ideal candidate will be the direct operational and administrative arm of senior management, with the ability to manage clients, projects, teams, and daily operations efficiently.

Main Responsibilities:

• Manage the daily operations of the office and ensure smooth workflow without direct supervision.
• Represent the executive director in meetings, follow up on decisions, and close tasks with internal and external parties.
• Manage client projects from contract signing to final delivery, ensuring deadlines are met and improvements are made.
• Handle client files, contracts, invoices, payments, and professional correspondence with partners and clients.
• Lead B2B sales, communicate with clients, provide services, schedule appointments, and close deals.
• Prepare executive, operational, marketing, and financial reports and present them professionally.
• Coordinate with design, development, marketing, and production teams to ensure tasks are completed on time.
• Organize and manage official mail, digital and physical documents, and record all procedures.
• Issue invoices and follow up on collections and ensure compliance with internal accounting processes.
• Handle sensitive matters with complete confidentiality and strong decision-making skills.
• Appear in media and represent the company on social media when needed.

Requirements and Qualifications:

• Minimum of 3 years of experience in the same role within a digital marketing agency (mandatory requirement).
• Deep understanding of the project lifecycle in marketing agencies (client management - delivery - results - reports).
• Proven experience in B2B sales and closing corporate deals.
• Practical experience in basic accounting, budget preparation, and financial reporting.
• Excellent written and verbal communication and leadership skills.
• Advanced time management and organizational skills.
• Ability to work under pressure, handle multiple tasks, and adapt to rapidly changing priorities.
• Proficient in using Notion, CRM platforms, Google Workspace, and Microsoft Office.
• Strong and confident personality capable of making decisions without hesitation.

Benefits:

• Fixed monthly salary.
• Professional work environment with continuous learning.
• Opportunities for leadership growth and management representation.
• Performance and sales-based incentives.
• Two days off a week.

Only candidates with proven previous experience in a digital marketing agency are required.

Research Assistant, Data Collection

Join Saudi Air Navigation Services as an Executive Administrative Assistant!

We are seeking a highly organized and efficient Executive Administrative Assistant to support our executive team. In this role, you will play a critical role in ensuring smooth operations within our organization.

Key Accountability Areas:

• Executive Assistance: Schedule and organize travel requirements, including accommodation, visa arrangements, transportation, itineraries, and venues.
• Provide administrative services including drafting correspondence, recording meeting minutes, and maintaining documentation.
• Courteously greet visitors and ensure their needs are met.
• Initiate and respond to telephone calls on behalf of the assigned function head.
• Track and follow up on status updates and report to the assigned function head.

Policies, Processes and Procedures:

• Conduct day-to-day activities in compliance with company policies and procedures.
• Identify opportunities for continuous improvement in systems and processes.

Knowledge and Experience:
Minimum 3 years of experience as an Executive Administrative Assistant is required.

Education and Certifications:
A bachelor’s degree in business administration or an equivalent qualification is required.

About Us:
Saudi Air Navigation Services plays a vital role in ensuring the safe and efficient flow of traffic in Saudi Arabia's airspace. We provide various services, including coordinated air traffic control operations, aeronautical publications, and search and rescue operations.

The purpose of the job: Supporting the purchasing officer in organizing purchasing operations, documenting documents, and updating the files related to prices and expenses, with the aim of reducing operational pressure and improving the efficiency of administrative work within the department.

Tasks and responsibilities:

• Preparing purchase request data in coordination with the purchasing officer.
• Communicating with suppliers to gather price offers and follow up on requests administratively.
• Following up on invoices and receipts, ensuring they are documented and classified.
• Organizing and continuously updating the Excel record for purchases.
• Using the shared price file with the pricing department to match prices.
• Archiving invoices and documents both physically and electronically.
• Coordinating with the accounting department to ensure timely delivery of invoices.
• Preparing a simplified weekly report that includes a summary of purchases.
• Assisting in solving administrative issues related to delays or discrepancies in quantities.

Qualifications and requirements:

• Proficiency in using Microsoft Office programs, especially Excel.
• High organizational and management skills.
• Knowledge of purchasing and invoicing procedures.
• Fluency in Arabic and intermediate skills in English.

1- A minimum of 4 years of progressive experience in the assistant profession. 2- Excellent written and verbal communication skills in both English and Arabic. 3- Typing speed on the computer and excellent skills in word processing and information technology, including a range of software packages and comprehensive capabilities in EXCEL, WORD, POWER POINT AND OUTLOOK EXPRESS and operating systems. 4- Flexibility and the ability to adapt to juggle a range of tasks and work extra hours to meet deadlines. 5- Knowledge of the systems and laws of the Kingdom of Saudi Arabia.

We are looking for an outstanding administrative assistant to join our team, where they will be responsible for organizing appointments, managing correspondence, and maintaining files professionally. The role of the administrative assistant includes receiving calls, coordinating meetings, and preparing regular reports to support workflow efficiently. The ideal candidate possesses high organizational skills, proficiency in Office programs, and the ability to handle multiple tasks in a dynamic work environment.

Follow-up on operational tasks - submitting monthly reports, etc.