Administrative assistant Jobs in Jeddah

• Assist with general office tasks, including filing and email correspondence.
• Manage schedules, coordinate meetings, and maintain accurate records.
• Handle information requests and direct them to appropriate departments.
• Track and manage important documents such as contracts and reports.
• Prepare agendas, take notes during meetings, and follow up on action items.
• Arrange travel logistics for staff, including flight and hotel bookings.
• Organize team activities and events.
• Manage office supplies to ensure smooth operations.
• Support team leaders with various administrative tasks.

• Bachelor’s degree in business administration or a related field (preferred).
• 12 years of experience in administrative roles.
• Strong organizational skills and ability to multitask effectively.
• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills in English.

• Manage and maintain schedules, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Organise and maintain filing systems, both electronic and physical.
• Answer and direct phone calls, take messages, and handle inquiries.
• Manage office supplies and equipment, ensuring adequate stock levels.
• Coordinate meetings and events, including booking venues and catering.
• Provide general administrative support to various departments as needed.
• Handle confidential information with discretion and professionalism.

• Proven experience as an administrative assistant or in a similar role.
• Strong organisational and time management skills with the ability to prioritise tasks effectively.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Adaptability and flexibility to handle changing priorities and deadlines.

• Handle client communication and follow-up for trip bookings and itinerary planning.
• Provide administrative support by preparing reports, presentations, and internal documents.
• Manage and update content on social media platforms to elevate brand visibility.
• Coordinate with operations for seamless travel scheduling and support.
• Maintain accurate records of reservations, client feedback, and reports.

• Saudi nationality (mandatory).
• Fluent in spoken and written English.
• Proficient in Microsoft Office Suite: Word, Excel, PowerPoint.
• Excellent organizational and multitasking skills.
• Experience in customer service or administrative support is preferred.
• Interest or experience in the travel and luxury service industry is an advantage.

Administrative assistant needed to work in a prestigious company, with high organizational skills and the ability to communicate effectively with various administrative levels. The candidate must hold a university degree in business administration or a related field, or have at least two years of experience in administrative support.

Main tasks:

• Organizing and managing appointments, meetings, and agendas

• Preparing and coordinating administrative reports and correspondence

• Follow up on administrative transactions and file management and archiving

• Coordination with different departments and facilitating the flow of information

• Managing phone calls and emails

• Providing logistical support for meetings and events

• Assisting in preparing presentations and important documents

Follow up on social media accounts

• Manage and organize office operations, including scheduling, meetings, and office supplies
• Handle incoming and outgoing correspondence (emails, phone calls, etc.)
• Maintain and update office filing systems and databases
• Assist in preparing reports, presentations, and documents as needed
• Coordinate travel arrangements and meetings for staff
• Provide general administrative support to executives and team members
• Assist in event planning and coordination of company activities
• Handle confidential and sensitive information with discretion
• Collaborate with other team members to improve office efficiency

• Proven experience as an Administrative Assistant or in a similar role
• Strong organizational skills with the ability to prioritize tasks
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Familiarity with office equipment (*, printers, copiers, etc.)
• Ability to work independently and in a team environment
• High school diploma or equivalent; a degree in Business Administration or a related field is a plus
• Attention to detail and problem-solving skills

• Manage the National Sales Managers calendar, schedule meetings, and coordinate appointments.
• Organize internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Screen phone calls, emails, and visitors; handle routine inquiries or redirect as appropriate.
• Draft, review, and manage professional correspondence, reports, and presentations.
• Coordinate communication between the National Sales Manager and internal departments, dealers, and partners.
• Maintain confidentiality and handle sensitive information with discretion.
• Arrange travel bookings, accommodations, transportation, and visa documentation for business trips.
• Prepare detailed travel itineraries and expense reports.
• Maintain organized records of sales reports, dealer communications, and internal documents.
• Ensure timely filing and retrieval of contracts, approvals, and confidential materials.
• Track submission deadlines and ensure timely completion of assigned administrative tasks.
• Assist in compiling sales performance reports and other documentation requested by the manager.
• Support the preparation of PowerPoint presentations and data summaries.
• Follow up with the sales team on pending tasks and deadlines as requested by the manager.

• Strong organizational and time management skills.
• High level of professionalism and confidentiality.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Attention to detail and ability to manage multiple tasks simultaneously.
• Positive attitude and ability to work under pressure.

• Provide general administrative support to the real estate team, including handling correspondence, managing calendars, and coordinating meetings.
• Assist in the preparation and maintenance of real estate documents such as contracts, property listings, and closing paperwork.
• Manage the office communication systems, including answering calls and emails to facilitate efficient stakeholder interaction.
• Organize and maintain digital and physical files, ensuring confidentiality and easy access to important real estate documentation.
• Coordinate office supplies and services, liaising with vendors to maintain an efficient working environment.
• Prepare real estate reports and presentations as directed, utilizing office software and tools proficiently.
• Contribute to office organization and process improvements to enhance productivity and efficiency.

• Associate degree or higher in Business Administration, Real Estate, or a related field.
• Previous experience in an administrative role, preferably within the real estate industry.
• Exceptional organizational skills with strong attention to detail.
• Excellent communication abilities, both written and verbal.
• Proficiency in using office software, including Microsoft Office Suite, and real estate management software.
• Ability to manage multiple tasks and set priorities in a fast-paced environment.
• Advanced proficiency in English; additional languages are a plus.

• Providing administrative and clerical support to departments or individual staff.
• Handling information requests and coordinating office management activities.
• Maintaining hard copy and electronic filing systems.
• Alerting the manager about new meetings or cancellations.
• Scheduling meetings and arranging conference rooms.
• Preparing correspondence, agendas for meetings, and taking minutes.
• Coordinating travel arrangements, preparing itineraries, and maintaining travel vouchers.
• Planning events activities and relaying communication efficiently.

• Fluency in written and spoken English and Arabic.
• A Bachelor’s degree in Business.
• 23 years of relevant experience.

• Manage and maintain the CFO’s schedule, including meetings, appointments, and travel arrangements.
• Prepare correspondence, memos, reports, and presentations as requested by the CFO.
• Assist in the preparation and follow-up of financial reports, audits, and budget planning documents.
• Coordinate internal and external meetings, take meeting minutes, and ensure timely follow-up on action items.
• Handle incoming and outgoing communication (emails, calls, letters) with professionalism and confidentiality.
• Organize and maintain paper and electronic files related to finance, compliance, and budget planning.
• Track key project deadlines, contracts, and financial submissions to ensure compliance with college and regulatory requirements.
• Liaise with internal departments (HR, Procurement, Academic Affairs) and external stakeholders (vendors, banks, auditors).
• Support the CFO in preparing presentations for the Board of Trustees, Ministry of Education, and other governing bodies.
• Handle confidential information with discretion and ensure secure data management practices.

• Diploma or Bachelor’s degree in Business Administration, Finance, Accounting, or related field.
• 13 years of administrative or executive assistant experience, preferably in finance or academic settings.
• Fluency in Arabic and English (written and spoken).
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of ERP systems (*, Oracle, SAP) is a plus.
• Strong organizational, time management, and multitasking skills.
• High attention to detail and accuracy in documentation.
• Ability to work independently and handle sensitive information with integrity.

• Office Administration: Manage and organize office operations and procedures. Maintain and update office files, records, and documentation. Ensure office supplies are maintained, including checking inventory and ordering new items.
• Communication Management: Answer phone calls and redirect them when necessary. Handle incoming and outgoing correspondence, including emails, letters, and packages. Greet and assist visitors in a professional manner.
• Scheduling and Coordination: Organize and schedule meetings and appointments. Prepare agendas, take minutes, and distribute summaries for meetings. Coordinate travel arrangements, including flight bookings, hotel reservations, and itineraries.
• Document Preparation: Draft, format, and proofread documents, reports, and presentations. Prepare and manage confidential documents with discretion.
• Data Management: Maintain databases and generate reports as needed. Update and manage electronic and paper filing systems.
• Support Services: Assist in event planning and coordination of office activities. Provide support to other departments as required.
• Compliance and Confidentiality: Adhere to company policies and procedures. Handle sensitive information with the highest level of confidentiality.

• High school diploma or equivalent; Associates Degree or relevant certification is a plus.
• Proven experience as an Administrative Secretary or in a similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

• Knowledge of office management systems and procedures.
• Familiarity with basic accounting and budgeting principles.
• Experience with scheduling software or project management tools.
• Positive attitude and professional demeanor.

Administrative assistant is required to work at a company office, possessing organizational skills and the ability to communicate effectively with various administrative levels. The candidate must hold a university degree in business administration or equivalent, with at least two years of experience in a similar field.

Main tasks:

• Organizing and managing appointments, meetings, and work schedules

• Preparing and coordinating reports and administrative correspondence

• Following up on administrative transactions and documenting files

• Coordinating with various departments and facilitating workflow

• Managing phone calls and email

• Assisting in organizing events and meetings

• Storing and archiving documents and files in an organized manner