Administrative assistant Jobs in Jeddah

Join Our Team as an Admin Assistant in Food & Beverage!

At Marriott International, we strive to be an equal opportunity employer, welcoming all backgrounds and providing access to opportunities. We actively support an environment where the diverse backgrounds of our employees are valued and celebrated.

About This Role:
As an Admin Assistant in Food & Beverage at the EDITION hotel in Jeddah, you will play a vital role in ensuring the smooth operation of our culinary services. This position is full-time and based on-site. We are looking for individuals who are open, truly amazing, and eager to work in an inspiring and challenging environment.

Your Responsibilities:

• Provide administrative support to the Food & Beverage department.
• Assist in managing schedules, events, and communications.
• Contribute positively to the guest experience through effective service delivery.

Marriott International offers numerous opportunities for personal and professional growth. Be part of a magical experience where service comes from the heart, not just a manual. Join us today and become part of a global community that thrives on excellence and dedication.

We are seeking a reliable and detail-oriented Administrative Assistant / General Office Assistant to support our day-to-day office operations.

Key Requirements:

• Strong proficiency in Microsoft Excel and Microsoft Word

• Hands-on experience with Saudi government platforms such as Qiwa, Muqeem, and related portals

• Should be able to visit Government Offices for Issue Follow Ups or Resolutions.

• Ability to handle documentation, data entry, and general administrative tasks

• Organized, professional, and able to work independently

Join IT Pillars as an Administrative Assistant!
We're looking for a motivated Administrative Assistant to provide efficient support to our HR and administrative functions.

Responsibilities:

• Support administrative operations and maintain documentation
• Support HR processes, including recruitment coordination
• Coordinate meetings, travel, and interdepartmental communications
• Ensure smooth daily office operations

Qualifications:

• Bachelor's degree in Business Administration or related field
• Proficiency in Microsoft Office Suite
• Excellent communication skills in Arabic and English
• Strong organizational abilities and team-oriented mindset

If you're passionate about creating efficient work environments and thrive in collaborative settings, we'd love to hear from you.

Join Fakeeh Care Group as an Administrative Assistant!
We are seeking a dedicated and organized individual to provide administrative and clerical support to our various departments to help maintain operational efficiency and excellent customer service.

Key Responsibilities:

• Develop and maintain organized electronic and paper filing systems, ensuring compliance with data retention policies.
• Answer telephone calls, greet visitors, manage access based on scheduled appointments, and direct inquiries to appropriate staff.
• Take minutes and attendance during meetings; finalize, approve, and distribute meeting minutes promptly.
• Prepare departmental reports and maintain relevant databases, ensuring data accuracy and proper documentation.
• Receive and distribute incoming mail promptly, directing communication to appropriate individuals or departments.
• Organize and maintain a tidy and safe office environment, managing supplies and ensuring compliance with data retention policies.
• Prepare photocopies, reports, spreadsheets, presentations, and other documents as needed.
• Request, organize, and manage office supplies and equipment to meet staff needs.
• Enter maintenance and e-purchase requests as necessary and coordinate with relevant departments for timely resolution.
• Act as a courier to deliver documents, papers, and reports to concerned departments or individuals.
• Perform other duties as assigned within the scope of the job.

Skills and Abilities:

• Good computer skills and data entry ability; knowledge of MS Excel, MS Outlook, MS Word, and MS PowerPoint.
• Strong analytical and problem-solving skills.
• Excellent interpersonal and customer care skills.
• Accurate record-keeping abilities.

Experience: Minimum of 1 year in an administrative position, preferably in the healthcare field.
Education: Bachelor Degree in Administration or related field.
Language: Excellent command of oral and written English; proficiency in Arabic is preferred.

The administrative assistant supports the daily administrative and organizational operations of the company, contributes to coordinating tasks between departments, and ensures the workflow is efficient and smooth by managing correspondence, organizing files, following up on requests, and assisting in executing administrative and operational tasks related to projects and services provided to clients. Tasks and Responsibilities: Organizing and managing official correspondence (emails, letters, WhatsApp Business). Preparing and coordinating administrative documents, reports, and presentations. Following up on the execution of daily tasks with internal teams and ensuring they are completed on time. Organizing paper and electronic files and storing them according to an approved system. Coordinating meetings, preparing meeting minutes, and following up on recommendations issued from them. Receiving incoming requests from clients and forwarding them to the relevant department and following up until closure. Supporting the marketing and management team in daily operational tasks as needed. Updating databases and information related to clients and projects. Contributing to improving administrative procedures and developing work methods. Housing and Transportation The company covers housing + transportation.

About the Role:
Join our dynamic team at Swissôtel Al Maqam, part of the prestigious Abraj Al Bait complex, situated near the holy Masjid Al Haraam. We are searching for an Administrative Assistant for our Culinary department, dedicated to providing exceptional service and support to ensure smooth operations.

Responsibilities:
- Provide professional, friendly, and engaging service.
- Oversee day-to-day operations of the Talent & Culture department.
- Manage office administration duties including correspondence, mail, photocopying, and supply ordering.
- Support and assist with staff events.
- Maintain a confidential filing system for various correspondence and regulations.
- Organize administrative systems and procedures.
- Coordinate all aspects of Culinary activities.
- Serve as a key information resource for the team.
- Adhere to departmental policies and safety standards.
- Perform additional duties as assigned.

Qualifications:
- Excellent interpersonal and communication skills.
- Ability to prioritize tasks in a busy environment.
- Capable of handling complex and confidential information discreetly.
- 1+ year of experience in a hotel environment.
- Bachelor's Degree or Hotel Management Degree preferred.
- Proficient in MS Word, Excel, PowerPoint, and Windows.
- Experience with Opera or related systems is a plus.
- Fluent in English with strong organizational skills and attention to detail.

Join us to contribute to the ongoing success of Swissôtel Hotels & Resorts, where every day brings new opportunities to grow and excel.

The Waaf Contracting Company announces a job opportunity for a Financial Administrative Assistant to participate in organizing and managing accounting and administrative work, and to support administrative development in a flexible work environment. - Tasks in Brief: 1. Entering and organizing accounting and administrative data through Daftra. 2. Archiving documents and following up data on government platforms. 3. Preparing brief reports that help management make decisions. 4. Contributing to improving procedures and continuous development. --- Work System: Part-time - Flexible attendance. 5 days a week / 5 hours daily. --- Benefits: Salary 2,500-3,500 Riyals Performance incentives based on the quality of monthly reports. Opportunity for learning and professional development.

An administrative assistant is required to work in our prestigious company, responsible for organizing appointments, managing correspondence, and archiving files. He will coordinate meetings, prepare reports, and communicate with clients and employees to ensure the workflow runs efficiently. The position requires excellent organizational skills, proficiency in office programs, and the ability to work as part of a team in a dynamic environment.