Administrative assistant Jobs in Jeddah

More than 20 Administrative assistant Jobs in Jeddah. Explore detailed job descriptions, salaries, and locations. Apply and get hired today!


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Administrative Assistant

Administrative Assistant

📣 Job Ad

MakaniParking

Full-time
Join Our Team as an Administrative Assistant!
At MakaniParking, we are excited to announce an opportunity for an Administrative Assistant to support our operations in Jeddah, Makkah. We pride ourselves on delivering top-notch parking solutions throughout Saudi Arabia, and we are looking for an individual who can embody our values of professionalism and excellence.

Key Responsibilities:
  • Assist with general office tasks, including filing and email correspondence.
  • Manage schedules, coordinate meetings, and maintain accurate records.
  • Handle information requests and direct them to appropriate departments.
  • Track and manage important documents such as contracts and reports.
  • Prepare agendas, take notes during meetings, and follow up on action items.
  • Arrange travel logistics for staff, including flight and hotel bookings.
  • Organize team activities and events.
  • Manage office supplies to ensure smooth operations.
  • Support team leaders with various administrative tasks.

Qualifications:
  • Bachelor’s degree in business administration or a related field (preferred).
  • 12 years of experience in administrative roles.
  • Strong organizational skills and ability to multitask effectively.
  • Proficiency in Microsoft Office Suite.
  • Excellent written and verbal communication skills in English.

This dynamic role requires a proactive mindset and the confidence to take ownership of your responsibilities while working under pressure. If you are ready to take the next step in your career, we welcome you to apply!

breifcase0-1 years

locationJeddah

17 days ago
Administrative Assistant

Administrative Assistant

📣 Job Ad

Burjline Builders

Full-time
Join Our Team as an Administrative Assistant (Female)
At Burjline Builders, we are seeking a highly organised and efficient Administrative Assistant to become a vital part of our team in Jeddah, Saudi Arabia. This full-time position offers a challenging and rewarding opportunity to contribute to the smooth running of our operations.

Key Responsibilities:
  • Manage and maintain schedules, appointments, and travel arrangements.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Organise and maintain filing systems, both electronic and physical.
  • Answer and direct phone calls, take messages, and handle inquiries.
  • Manage office supplies and equipment, ensuring adequate stock levels.
  • Coordinate meetings and events, including booking venues and catering.
  • Provide general administrative support to various departments as needed.
  • Handle confidential information with discretion and professionalism.

Qualifications:
  • Proven experience as an administrative assistant or in a similar role.
  • Strong organisational and time management skills with the ability to prioritise tasks effectively.
  • Excellent written and verbal communication skills in English.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and as part of a team.
  • Strong attention to detail and accuracy.
  • Ability to maintain confidentiality and handle sensitive information.
  • Adaptability and flexibility to handle changing priorities and deadlines.

breifcase0-1 years

locationJeddah

21 days ago
Administrative Assistant

Administrative Assistant

📣 Job AdNew

SKAB Group Of Companies

Full-time
About the Job
You will play a key role in ensuring the smooth operation of our office. You will provide administrative support to various departments, manage daily office activities, and assist with projects. This position requires a highly organized individual with excellent communication skills and a strong attention to detail.

Responsibilities:
  • Manage and organize office operations, including scheduling, meetings, and office supplies
  • Handle incoming and outgoing correspondence (emails, phone calls, etc.)
  • Maintain and update office filing systems and databases
  • Assist in preparing reports, presentations, and documents as needed
  • Coordinate travel arrangements and meetings for staff
  • Provide general administrative support to executives and team members
  • Assist in event planning and coordination of company activities
  • Handle confidential and sensitive information with discretion
  • Collaborate with other team members to improve office efficiency

Requirements:
  • Proven experience as an Administrative Assistant or in a similar role
  • Strong organizational skills with the ability to prioritize tasks
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Familiarity with office equipment (*, printers, copiers, etc.)
  • Ability to work independently and in a team environment
  • High school diploma or equivalent; a degree in Business Administration or a related field is a plus
  • Attention to detail and problem-solving skills

breifcase0-1 years

locationJeddah

1 day ago
Administrative Assistant

Administrative Assistant

📣 Job AdNew

Abdullah Hashim Co. Ltd

Full-time
Job Purpose:
To provide high-level administrative and secretarial support to the National Sales Manager by handling correspondence, scheduling, documentation, and coordination tasks, ensuring smooth daily operations and effective communication within the sales division and with external stakeholders.

Responsibilities and Duties:
  • Manage the National Sales Managers calendar, schedule meetings, and coordinate appointments.
  • Organize internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
  • Screen phone calls, emails, and visitors; handle routine inquiries or redirect as appropriate.
  • Draft, review, and manage professional correspondence, reports, and presentations.
  • Coordinate communication between the National Sales Manager and internal departments, dealers, and partners.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Arrange travel bookings, accommodations, transportation, and visa documentation for business trips.
  • Prepare detailed travel itineraries and expense reports.
  • Maintain organized records of sales reports, dealer communications, and internal documents.
  • Ensure timely filing and retrieval of contracts, approvals, and confidential materials.
  • Track submission deadlines and ensure timely completion of assigned administrative tasks.
  • Assist in compiling sales performance reports and other documentation requested by the manager.
  • Support the preparation of PowerPoint presentations and data summaries.
  • Follow up with the sales team on pending tasks and deadlines as requested by the manager.

Education:
Diploma or Bachelor's degree in Business Administration, Office Management, or related field.

Experience:
35 years of experience in a secretarial or executive assistant role. Experience supporting a senior executive or sales department is preferred.

Competencies:
  • Strong organizational and time management skills.
  • High level of professionalism and confidentiality.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Attention to detail and ability to manage multiple tasks simultaneously.
  • Positive attitude and ability to work under pressure.

breifcase0-1 years

locationJeddah

1 day ago
Administrative Assistant

Administrative Assistant

📣 Job AdNew

AZAD PROPERTIES

SR 4,000 / Month dotFull-time
Join Our Team as an Administrative Assistant!
We are seeking a diligent and organized individual to join our real estate team as an Administrative Assistant. This position is crucial for providing high-level administrative support, ensuring smooth office operations, and aiding in the coordination of various real estate processes. This role offers a great opportunity for career development within the dynamic real estate sector.

Key Responsibilities in Real Estate Administration:
  • Provide general administrative support to the real estate team, including handling correspondence, managing calendars, and coordinating meetings.
  • Assist in the preparation and maintenance of real estate documents such as contracts, property listings, and closing paperwork.
  • Manage the office communication systems, including answering calls and emails to facilitate efficient stakeholder interaction.
  • Organize and maintain digital and physical files, ensuring confidentiality and easy access to important real estate documentation.
  • Coordinate office supplies and services, liaising with vendors to maintain an efficient working environment.
  • Prepare real estate reports and presentations as directed, utilizing office software and tools proficiently.
  • Contribute to office organization and process improvements to enhance productivity and efficiency.

Required Qualifications & Skills for Real Estate Administrative Assistant:
  • Associate degree or higher in Business Administration, Real Estate, or a related field.
  • Previous experience in an administrative role, preferably within the real estate industry.
  • Exceptional organizational skills with strong attention to detail.
  • Excellent communication abilities, both written and verbal.
  • Proficiency in using office software, including Microsoft Office Suite, and real estate management software.
  • Ability to manage multiple tasks and set priorities in a fast-paced environment.
  • Advanced proficiency in English; additional languages are a plus.

Experience for Administrative Assistant Role: Minimum of two years of administrative experience, ideally in the real estate sector.
If you are enthusiastic about enhancing your career in the real estate field and thrive in a supportive and professional environment, we encourage you to apply now to join our esteemed team.

breifcase0-1 years

locationJeddah

1 day ago
Administrative Assistant

Administrative Assistant

📣 Job Ad

Batterjee Medical College

Full-time
About the Role
The Administrative Assistant to the CFO provides high-level administrative and clerical support to the Chief Financial Officer of BMC. This role ensures smooth coordination of daily operations, manages communications, maintains records, and supports financial reporting and meetings. The position requires a high level of confidentiality, discretion, and organizational skills.

Key Responsibilities:
  • Manage and maintain the CFO’s schedule, including meetings, appointments, and travel arrangements.
  • Prepare correspondence, memos, reports, and presentations as requested by the CFO.
  • Assist in the preparation and follow-up of financial reports, audits, and budget planning documents.
  • Coordinate internal and external meetings, take meeting minutes, and ensure timely follow-up on action items.
  • Handle incoming and outgoing communication (emails, calls, letters) with professionalism and confidentiality.
  • Organize and maintain paper and electronic files related to finance, compliance, and budget planning.
  • Track key project deadlines, contracts, and financial submissions to ensure compliance with college and regulatory requirements.
  • Liaise with internal departments (HR, Procurement, Academic Affairs) and external stakeholders (vendors, banks, auditors).
  • Support the CFO in preparing presentations for the Board of Trustees, Ministry of Education, and other governing bodies.
  • Handle confidential information with discretion and ensure secure data management practices.

Requirements:
  • Diploma or Bachelor’s degree in Business Administration, Finance, Accounting, or related field.
  • 13 years of administrative or executive assistant experience, preferably in finance or academic settings.
  • Fluency in Arabic and English (written and spoken).
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of ERP systems (*, Oracle, SAP) is a plus.
  • Strong organizational, time management, and multitasking skills.
  • High attention to detail and accuracy in documentation.
  • Ability to work independently and handle sensitive information with integrity.

breifcase0-1 years

locationJeddah

9 days ago
Administrative Assistant

Administrative Assistant

📣 Job Ad

Info Resume Edge - GCC

Full-time
About the Role: We are seeking a dedicated and efficient Administrative Secretary to join our team at Info Resume Edge - GCC. In this pivotal role, you will support our office operations and ensure smooth communication within the organization.

Key Responsibilities:
  • Office Administration: Manage and organize office operations and procedures. Maintain and update office files, records, and documentation. Ensure office supplies are maintained, including checking inventory and ordering new items.
  • Communication Management: Answer phone calls and redirect them when necessary. Handle incoming and outgoing correspondence, including emails, letters, and packages. Greet and assist visitors in a professional manner.
  • Scheduling and Coordination: Organize and schedule meetings and appointments. Prepare agendas, take minutes, and distribute summaries for meetings. Coordinate travel arrangements, including flight bookings, hotel reservations, and itineraries.
  • Document Preparation: Draft, format, and proofread documents, reports, and presentations. Prepare and manage confidential documents with discretion.
  • Data Management: Maintain databases and generate reports as needed. Update and manage electronic and paper filing systems.
  • Support Services: Assist in event planning and coordination of office activities. Provide support to other departments as required.
  • Compliance and Confidentiality: Adhere to company policies and procedures. Handle sensitive information with the highest level of confidentiality.

Skills and Qualifications:
  • High school diploma or equivalent; Associates Degree or relevant certification is a plus.
  • Proven experience as an Administrative Secretary or in a similar role.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • Strong organizational and time-management abilities.
  • Attention to detail and problem-solving skills.
  • Ability to work independently and as part of a team.

Preferred Attributes:
  • Knowledge of office management systems and procedures.
  • Familiarity with basic accounting and budgeting principles.
  • Experience with scheduling software or project management tools.
  • Positive attitude and professional demeanor.

breifcase0-1 years

locationJeddah

11 days ago