Administrative Assistant📣 Job Ad

Join NOV as an Administrative Assistant!
Are you ready to be part of a team that powers the industry that powers the world? At NOV, we are committed to innovation and delivering top-notch service. As an Administrative Assistant, you will play a crucial role in supporting our operations and ensuring a smooth workflow.

Job Summary:
Handle a variety of administrative support tasks while effectively managing the visitor system.

Responsibilities/Accountability & Authority:

• Greet clients and visitors.
• Assist clients in navigating the office.
• Perform various administrative tasks including copying, taking notes, and scanning documents.
• Prepare meeting and training rooms.
• Maintain workplace security by checking in visitor badges.
• Issue purchase requisitions.
• Assist the invoicing team with goods receipt issues and invoice submissions.
• Issue cash in advance invoices (CIA).
• Insert ZATCA invoice copies for all invoice packages.
• Submit expense reports.
• Act as a power-user for the attendance system.

Behavioral Skills/Competencies & Required:

• Diploma in IT, Administration, or Accounting.
• Proficient in Microsoft Office.
• Fluent in English (reading, writing, and speaking).
• Strong communication skills.
• Positive attitude.

About NOV:
NOV has over 150 years of experience in the oil and gas industry, delivering technology-driven solutions to empower the global energy sector. We pride ourselves on fostering innovation and enabling our customers to safely produce energy while minimizing environmental impact. Join us to make a lasting impact!

Join Swissôtel Hotels & Resorts as an Administrative Assistant in our Culinary Department!
We at Swissôtel are dedicated to perfection and provide a motivating environment that inspires our employees. Swissôtel Al Maqam is a modern five-star hotel that boasts elegance and luxury, located near the holy Masjid Al Haraam.

Key Responsibilities:

• Consistently offer professional, friendly, and engaging service.
• Oversee Talent & Culture department in the day-to-day operations.
• Manage all office administration duties, including correspondence and ordering supplies.
• Support staff events and maintain a confidential filing system.
• Organize and execute administrative systems & procedures.
• Coordinate and support all aspects of culinary activities.
• Serve as a primary information source for the team.
• Follow departmental policies and safety procedures.
• Perform other duties as assigned.

Qualifications:

• Excellent interpersonal and communication skills.
• Ability to prioritize multiple tasks effectively.
• Experience in handling complex and confidential information.
• 1+ year experience in a hotel environment preferred.
• Bachelor's Degree or Hotel Management Degree preferred.
• Proficiency in MS Word, Excel, PowerPoint, and Opera.
• Detail-oriented with strong organizational skills.
• Fluent in English.

We look forward to your application to join our team and contribute to our passion for excellence!

About the Role:
As an Executive Admin Assistant at Marriott International, you will play a crucial role in ensuring smooth office operations and enhancing guest experiences at The Ritz-Carlton Jeddah.

Key Responsibilities:

• Greet visitors and determine the purpose of their visit.
• Prepare routine correspondence and manage incoming and outgoing mail.
• Maintain filing and organization systems for records and documents.
• Document and communicate guest requests and complaints to appropriate staff.
• Ensure adherence to company policies and maintain a professional appearance.
• Assist supervisors with other reasonable duties as required.

Qualifications and Skills:

• Strong organizational and communication skills.
• Ability to utilize standard office equipment and software.
• Capacity to lift and move objects weighing up to 10 pounds.
• Positive attitude and ability to develop relationships with team members.

Join us at Marriott International, where we value diversity and commit to creating an inclusive environment. We believe in empowering our associates to deliver exceptional service and establish memorable experiences for our guests.