Join Fakeeh Care Group as an Administrative Assistant!We are seeking a dedicated and organized individual to provide administrative and clerical support to our various departments to help maintain operational efficiency and excellent customer service.
Key Responsibilities:- Develop and maintain organized electronic and paper filing systems, ensuring compliance with data retention policies.
- Answer telephone calls, greet visitors, manage access based on scheduled appointments, and direct inquiries to appropriate staff.
- Take minutes and attendance during meetings; finalize, approve, and distribute meeting minutes promptly.
- Prepare departmental reports and maintain relevant databases, ensuring data accuracy and proper documentation.
- Receive and distribute incoming mail promptly, directing communication to appropriate individuals or departments.
- Organize and maintain a tidy and safe office environment, managing supplies and ensuring compliance with data retention policies.
- Prepare photocopies, reports, spreadsheets, presentations, and other documents as needed.
- Request, organize, and manage office supplies and equipment to meet staff needs.
- Enter maintenance and e-purchase requests as necessary and coordinate with relevant departments for timely resolution.
- Act as a courier to deliver documents, papers, and reports to concerned departments or individuals.
- Perform other duties as assigned within the scope of the job.
Skills and Abilities:- Good computer skills and data entry ability; knowledge of MS Excel, MS Outlook, MS Word, and MS PowerPoint.
- Strong analytical and problem-solving skills.
- Excellent interpersonal and customer care skills.
- Accurate record-keeping abilities.
Experience: Minimum of 1 year in an administrative position, preferably in the healthcare field.
Education: Bachelor Degree in Administration or related field.
Language: Excellent command of oral and written English; proficiency in Arabic is preferred.
