Administrative Assistant Jobs in Makkah

We are looking for an administrative assistant to join our team, where they will be responsible for communicating with drivers and organizing daily operations, managing internal and external correspondence, and preparing reports and administrative documents. The suitable candidate will coordinate daily office work, receive phone calls, and follow up on administrative transactions with various entities. A person who is organized with excellent communication skills and proficiency in using basic computer programs such as Word and Excel, and is familiar with Arabic and Urdu languages is required.

Job Opportunities

Afia Contracting Company announces the availability of job opportunities in Mecca for the following positions:

• Administrative Assistant
• Data Entry

The company emphasizes its commitment to providing a supportive and inclusive work environment, and applying the principle of equal employment opportunities without discrimination.

The company also welcomes job applications from qualified persons with disabilities, and is committed to providing reasonable accommodations and adapting the work environment to support their performance of their job duties efficiently and effectively.

About DHI
DHI is a global and independent company dedicated to working on challenges within the fields of water and environment and sustainability. Within these fields, we provide a wide range of advisory, digital advisory, research and water governance services as well as providing leading edge MIKE technologies and products to the market. At DHI, we are constantly looking for passionate and talented people who are eager to join our team.

About The Role
We are establishing a new office at KAUST and are looking for a motivated and organized Saudi Administrative Assistant to support our daily operations. This is a part-time position (2 days per week), ideal for someone who is reliable, detail-oriented, and enjoys a varied administrative role in an international environment. You will join a small, growing team of three in our new KAUST office.

Responsibilities And Challenges

• Provide general administrative and office support to ensure smooth daily operations.
• Assist with document preparation, filing, and correspondence.
• Coordinate meeting schedules, visitor logistics, and office supplies.
• Liaise with KAUST administrative departments and external vendors as needed.
• Support onboarding and logistics for visiting staff or project partners.
• Perform other administrative duties as required by the office manager or team.

Qualifications And Personal Skills

• Saudi national (required).
• Based at or near KAUST (Thuwal) or willing to commute.
• Strong organizational and communication skills in English and Arabic.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Prior administrative or office coordination experience preferred.
• Professional, reliable, and able to work independently with minimal supervision.

We offer

• Flexible part-time schedule (2 days per week).
• Collaborative and professional working environment.
• Competitive compensation aligned with experience and qualifications.
• Opportunity to be part of an exciting new initiative at KAUST.

About the Company:
Longevity Wellness Hub is dedicated to elevating the human experience by helping people age well and live better. The hub integrates quantum frequency scanning, advanced fitness protocols, and biohacking technologies to support holistic health and performance. Services are designed to optimize physical, mental, and emotional well-being through personalized, data-driven approaches. In addition to its cutting-edge tools, Longevity Wellness Hub fosters a supportive community through events, workshops, and shared wellness experiences.

Role Description:
This is a full-time, on-site Administrative Assistant role based in Jeddah. The Administrative Assistant will manage day-to-day office operations, including scheduling appointments, greeting clients, and maintaining a welcoming reception area. Responsibilities include:

• Handling phone calls and messages
• Responding to emails and supporting visitor inquiries with professional and courteous communication
• Organizing files and records
• Preparing basic reports
• Supporting executives with calendar coordination
• Assisting with logistics for community events and wellness sessions

Collaborating closely with the wellness and operations teams to ensure smooth, efficient administrative support for all hub activities.

Qualifications:

• Strong Administrative Assistance and Executive Administrative Assistance skills
• Professional Phone Etiquette and Communication skills
• Solid Clerical Skills including filing, data entry, document preparation, and basic record-keeping
• High level of organization and attention to detail
• Proficiency with common office software
• Customer service mindset with a friendly, respectful, and inclusive approach
• Ability to work on-site in Jeddah
• Previous experience in an administrative or front-desk role is an advantage
• Relevant diploma or degree in business administration or a related field is preferred

About the Role

Klanik is seeking a highly organized and proactive Administrative Officer to support the GDAC Analytics Center within the Oil & Gas industry. This role focuses on providing comprehensive administrative support, with a primary emphasis on assisting the Director. The ideal candidate will be adept at coordination, communication, and ensuring the smooth execution of daily operations within a dynamic team environment. Klanik is an IT consulting company with 14 years of experience, serving major industrial and services groups. The company operates on principles of trust, ethics, respect, and transparency, fostering a culture of mutual support, continuous learning, and empowerment.

Key Responsibilities

• Provide general administrative support to the GDAC Analytics Center.
• Offer dedicated administrative assistance to the Director.
• Coordinate meetings, schedules, documentation, and correspondence.
• Support office operations and ensure efficient workflow management.

Qualifications and Requirements

• Possess an undergraduate degree.
• Have a minimum of 5 years of experience in administration.

Required Skills

• Highly proficient in administrative and office support functions.

Work Environment and Location

This is a full-time position located in Jeddah, Makkah, Saudi Arabia. The role operates within a dynamic team environment, requiring strong coordination and communication skills to ensure efficient day-to-day operations.

About the Role

Nesma Infrastructure & Technology is seeking a committed and organized Administrative Officer to join their team in Jeddah, Makkah Al Mukarramah, Saudi Arabia. This full-time position plays a vital role in ensuring the smooth running of administrative operations, particularly concerning HR compliance and employee record management.

Key Tasks and Responsibilities

• Manage and maintain major government platforms including Qawae, Muqeem, Jawazat, and Mudad to ensure HR compliance.
• Oversee employee records, keeping them accurate and up-to-date.
• Monitor working conditions to ensure adherence to regulations and achievement of organizational goals.
• Prepare and attest essential employee letters, such as experience letters, salary certificates, and warning letters.

Qualifications and Requirements

• Bachelor's degree in Business Administration, Human Resources, or a related field.
• 3 to 6 years of experience in a relevant administrative or HR support role.

Required Skills

• Proficiency in managing government HR platforms such as Qawae, Muqeem, Jawazat, and Mudad.
• Strong capabilities in employee record management and compliance monitoring.
• Experience in preparing and attesting employee letters.
• Excellent organizational and time management skills.
• Effective verbal and written communication abilities.
• Proficiency in using the Microsoft Office suite.
• Good analytical skills and problem-solving abilities.

Job Details

This is a full-time position requiring 3 to 6 years of experience in an administrative or HR support role. The work location is Jeddah, Makkah Al Mukarramah, Saudi Arabia.

Join DXC Technology as an Executive Assistant / Receptionist!

In this pivotal role, you will be the first point of contact, responsible for ensuring a professional and welcoming atmosphere at our reception area while supporting three executives in their daily operational needs.

Key Responsibilities:

• Reception & Office Coordination:
  Manage the day-to-day reception tasks including welcoming visitors, managing calls and emails, coordinating meeting rooms, and acting as a resource for office queries.
• Executive Assistant Support:
  Support three executives by handling calendar management, meeting coordination, preparing documents, managing travel bookings, and overseeing expenses and reporting.
• Administration & Organization:
  Maintain digital and paper filing systems, support onboarding logistics for new employees, assist with miscellaneous projects, and ensure confidentiality.

Who You Are:
A proactive individual who thrives in a busy reception environment, with excellent organizational and prioritization skills. You communicate clearly and professionally, are comfortable dealing with stakeholders, and have a reliable and discreet nature.

Essential Skills and Experience:

• Experience in a receptionist, EA, or office support role.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Strong organizational skills and a degree or relevant experience.
• 4+ years of relevant work experience.

Desirable Qualities:

• Experience supporting multiple executives and working in a corporate environment.
• Fluent in both English and Arabic.

At DXC Technology, you will thrive in a collaborative environment created to foster new ideas and empower everyone in the team.

About the Role

The Islamic Development Bank (IsDB) announces its need to fill the position of Administrative Support Officer within the framework of additional work, under a contract with a third party. This role plays a pivotal part in providing comprehensive administrative support within the President's complex, specifically in Strategy, Budget, and Corporate Performance Management (SBCP). The successful candidate will be responsible for ensuring the smooth and efficient workflow within the department by managing diverse administrative tasks and supporting departmental initiatives.

The work location is at the headquarters of the Islamic Development Bank in Jeddah, Saudi Arabia, and this opportunity offers a contribution to a leading multilateral development institution.

Key Tasks and Responsibilities

• Manage the Director's schedule, respond to inquiries, and provide administrative support by presenting information about projects and services, including clearly and easily explaining technical capabilities.
• Conduct research and gather data relevant to meeting discussions to ensure proper understanding of issues and follow-up as needed.
• Support the preparation of the department's annual budget plan.
• Process Purchase Requisitions (PRs) through the SAP system.
• Submit travel requests and process expense settlements for the Director's official missions.
• Draft and finalize correspondence and documents for the Director's review and approval via DocuSign.
• Assist in coordinating, reviewing, and finalizing reports submitted to BED.
• Support Heads of Departments in preparing presentations.
• Assist the team in planning and organizing events, workshops, and capacity-building activities.
• Organize and streamline workflows to ensure an efficient and productive work environment.
• Manage the SBCP dashboard within the Jira system.
• Act as a key point of contact for stakeholders and staff regarding system-related matters.
• Perform any other duties assigned by the Director, Strategy, Budget, and Corporate Performance Management.

Qualifications and Requirements

• Bachelor's degree in Business Administration, Management, Public Administration, or a related field.
• Relevant experience of at least 2 to 5 years in executive or administrative support.
• Professional certifications in Management or Project Management (*, CAPM, PMP, or equivalent) are considered an added advantage.
• Proficiency in English is mandatory.

Required Skills

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in professional drafting of correspondence and reports.
• Effective stakeholder coordination and interpersonal skills.
• Strong research and analytical abilities.
• High attention to detail and the ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Working knowledge of SAP and Jira systems.
• Understanding of budgeting and procurement processes.

Additional Information

This position is a contractual role within the framework of additional work, managed through a third-party contract.

Location: Headquarters in Jeddah, Makkah Al-Mukarramah, Saudi Arabia.

Required Experience: 2-5 years.

Application Process: Interested candidates who meet the criteria are encouraged to apply. Required documents include CV, passport copy, and academic certificates.

The Islamic Development Bank (IsDB) confirms that it does not request any payments of any kind from applicants throughout the recruitment process, nor does it request sensitive financial information. The Islamic Development Bank disclaims responsibility for any fraudulent job postings or offers made in its name.

Join Nestlé as an HR Coordinator!
As the world's largest Food and Beverage Company, Nestlé offers an enriching career path driven by the purpose of enhancing the quality of life and contributing to a healthier future. In this position, you will play a critical role in supporting the General Manager (GM) and ensuring smooth administrative operations.

A Day in the Life:
- Manage assets, supplies, files and documents for the GM's office.
- Organize bookings and reservations for internal and external business visits, training, and meetings.
- Attend meetings as directed by the GM, assisting with minutes if required.
- Handle annual gifting for VIP stakeholders, coordinating sending and receiving of correspondence.
- Type official documents and letters in English as needed.
- Consolidate commercial reports and follow up with stakeholders.
- Liaison with official institutions and manage PR gifts and cards for VIP customers and bodies.
- Coordinate travel arrangements and manage T&E policy.

What Will Make You Successful:
- A university degree and 2-3 years of experience in administrative or support services.
Come and make an impact at Nestlé while growing both professionally and personally!

About the Role

Alkayan United is looking for individuals to join its team and contribute to providing excellent customer service and organizing work. This role is within the Azizia Mall project in Jeddah, on Sabeen Road. We are looking for people with the ability to interact with customers, organize appointments, and effectively manage their visits, ensuring a positive experience for all visitors.

Key Tasks and Responsibilities

• Receive customers and visitors in a professional and friendly manner.
• Organize appointments and manage customer visit schedules with the sales team.
• Answer phone calls and transfer them to the relevant departments.
• Record customer and employee data in the system.
• Maintain the cleanliness and orderliness of the reception area.
• Encourage activities and interactions within the center.

Qualifications and Requirements

• High school diploma as a minimum; a diploma or university degree in management or marketing is preferred.
• Previous experience in customer reception or customer service is preferred, especially in the real estate sector.
• Proficiency in computer use and Microsoft Office programs.
• A good understanding of the real estate sector is an added advantage.

Essential Skills

• Excellent communication skills and an engaging presence.
• Strong customer service ability.
• Effective sales support skills.
• Proficiency in record keeping.
• Skill in handling phone calls.
• Ability to maintain order and tidiness.
• Excellent active listening skills.
• Enthusiasm and a positive attitude.
• Strong computer skills, including proficiency in Microsoft Office.
• Adaptability and ability to work under pressure.

Work Environment and Location

The workplace is located in Jeddah, Makkah Al-Mukarramah, Kingdom of Saudi Arabia, within the Azizia Mall project. The nature of the work is full-time.

About the Role

Taj HR is seeking a detail-oriented and organized Data Entry Clerk (Accountant) to join their team. This full-time position is based in Jeddah, Makkah, Saudi Arabia, and is suitable for individuals looking to develop a career in accounting and finance. The role involves essential daily accounting tasks and offers an opportunity for professional growth.

Key Responsibilities

• Prepare and accurately record daily journal entries.
• Manage and process Accounts Payable (AP) and Accounts Receivable (AR) functions.
• Perform monthly bank reconciliations to ensure financial accuracy.
• Assist in the preparation of financial reports.
• Support senior accountants with monthly and yearly closing procedures.
• Ensure all accounting activities comply with local accounting standards and VAT regulations.

Qualifications and Requirements

• A Bachelor's degree in Accounting or Finance is required.
• A minimum of 1 to 3 years of professional accounting experience is preferred.
• Experience in the Trading, Manufacturing, or Contracting sectors is considered an advantage.
• The candidate must be based in Jeddah.

Required Skills

• Strong proficiency in using Accounting Software/ERP systems.
• Exceptional attention to detail.
• Excellent organizational skills.
• Ability to work effectively in a fast-paced environment.

Work Context

This is a full-time position located in Jeddah, Makkah, Saudi Arabia. The role is intended for individuals with 0-1 years of experience, providing a foundation for a career in accounting and finance within the Saudi Arabian market.

About the Role
We are seeking a professional and customer-focused Receptionist to join our team in Madina. The ideal candidate will be responsible for creating a positive first impression for visitors, managing front desk operations, and providing administrative support to ensure smooth daily operations.

Key Responsibilities

• Greet and welcome visitors, clients, and guests in a professional manner.
• Answer, screen, and direct incoming phone calls.
• Manage front desk activities and maintain a clean, organized reception area.
• Handle incoming and outgoing correspondence, emails, and courier services.
• Schedule appointments and coordinate meeting room bookings.
• Maintain visitor logs and ensure adherence to company policies.
• Provide administrative support to various departments as required.
• Assist with document filing, record keeping, and data entry tasks.

Requirements

• Saudi.
• 2–4 years of experience in a receptionist, front desk, customer service, or administrative role.
• Excellent verbal and written communication skills in both Arabic and English.
• Strong interpersonal and customer service skills.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Professional appearance and positive attitude.
• Strong organizational and multitasking abilities.

What We're Looking For

• Friendly and approachable personality.
• Strong attention to detail.
• Ability to work independently and manage multiple tasks efficiently.
• Commitment to providing excellent customer service.

About the Role

Raffles Hotels & Resorts is seeking a Receptionist / Front Desk Officer to join its distinguished team in Jeddah, Saudi Arabia. The Raffles Jeddah, situated adjacent to the residential tower, embodies expert service and world-class luxury, poised to welcome guests with Raffles' signature elegance and personal touches, complementing Jeddah's charm and beauty. As the first point of contact for the establishment, this role is crucial in creating a positive and welcoming environment for visitors, clients, and staff, ensuring a seamless and exceptional guest experience.

Key Tasks and Responsibilities

• Greeting and directing visitors, ensuring a warm and professional reception.
• Answering and managing incoming phone calls, emails, and other communications efficiently.
• Scheduling appointments and managing calendars for executives and meeting rooms.
• Performing essential administrative tasks such as data entry, filing, and document preparation.
• Coordinating with other departments to ensure smooth and efficient office operations.
• Managing incoming and outgoing mail and packages.
• Maintaining a clean, organized, and inviting reception area at all times.
• Assisting with basic office maintenance and monitoring office supply inventory.
• Providing support to other administrative staff as needed.
• Ensuring security protocols are followed by monitoring visitor access.

Qualifications and Requirements

• Applicant must be of Saudi nationality.
• Excellent verbal and written communication skills in both Arabic and English.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong multitasking abilities and effective time management skills.
• Customer service-oriented with a friendly and professional demeanor.
• High school diploma or equivalent required.
• Bachelor's degree in Hospitality Management or a related field is preferred.
• Previous experience as a Receptionist or Front Desk Officer is preferred.
• Experience in the hospitality or customer service sector is preferred.
• Ability to work effectively in a fast-paced environment while maintaining a high level of attention to detail.
• Excellent organizational skills and the ability to prioritize tasks effectively.
• Adaptability and willingness to learn new skills and techniques.

Required Skills

• Proficiency in Microsoft Office Suite.
• Multitasking.
• Time management.
• Customer service excellence.
• Organizational skills.
• Attention to detail.
• Adaptability.

Additional Information

This is a full-time position based in Jeddah, Makkah Al-Mukarramah, Saudi Arabia. As a Raffles employee, you are expected to embody and convey the brand and company mindset through our heartfelt service culture. The role requires 0-1 years of experience.

About the Role

AECOM, a leading global infrastructure consulting firm, is seeking a highly organized and proactive Executive Assistant to join its team in Mecca, Saudi Arabia. This role plays a vital part in providing comprehensive administrative support to senior executives, enabling them to focus on high-impact initiatives. The Executive Assistant will operate with a high degree of autonomy, managing complex schedules, coordinating cross-functional projects, and ensuring the seamless execution of executive priorities in a fast-paced and dynamic work environment.

Key Tasks and Responsibilities

• Independently manage complex calendars for senior executives, including coordinating recurring meetings, managing bookings across multiple time zones, allocating focus time, and anticipating rescheduling needs while accurately reflecting executive priorities.
• Review and prioritize incoming emails, categorize by importance, flag for follow-up, and draft responses as appropriate, maintaining inbox organization across shared and personal mailboxes.
• Coordinate comprehensive travel arrangements including flights, ground transportation, hotel accommodations, travel insurance, and visa applications; develop detailed travel itineraries and proactively address travel issues.
• Manage the entire executive meeting lifecycle - from agenda coordination and invitation distribution to material preparation, note-taking, and action item follow-up; support hybrid and virtual meetings across platforms like Teams.
• Prepare and submit expense reports in compliance with company standards, ensuring accurate coding, attaching receipts, and reconciling credit card transactions; track approvals and liaise with accounting for pending reimbursements.
• Create and coordinate spreadsheets, dashboards, reports, and custom presentations for executive and stakeholder use; maintain version control and proactively update recurring documents.
• Process and track purchase orders, assist with vendor setup, ensure invoice submission, and coordinate with service providers for vendor meetings and contract routing.
• Prepare logistics for stakeholder visits, including itineraries, room bookings, meal planning, and meeting materials; act as a point of contact for internal teams to ensure seamless execution.
• Create and distribute newsletters, announcements, and internal updates on behalf of the executive; design basic graphics for events and assist in coordinating communications for broader distribution.
• Manage system access requests, technical support, and onboarding-related tools; coordinate with IT departments to ensure timely resolution of technical issues.
• Conduct market research, competitor analysis, and internal policy reviews to support executive decision-making; gather background information on clients, stakeholders, and vendors.
• Build and maintain strong working relationships with internal departments (HR, Finance, Legal, IT) and collaborate with other Executive Assistants to align schedules and share best practices.
• Perform additional administrative tasks as needed to support executive operations and organizational goals.

Qualifications and Requirements

• Bachelor's degree or a minimum of 5 years of professional experience in executive support, administrative services, executive administrative management, or a related field.
• Proven experience in coordinating business activities and managing projects across multiple stakeholders and teams.
• Demonstrated ability to manage multiple competing priorities and shifting deadlines in a fast-paced environment.
• Excellent organizational and time management skills with a strong attention to detail.
• Superior verbal and written communication skills with the ability to draft professional correspondence and reports.
• Proven experience in managing executive calendars and coordinating complex meetings.
• Experience in coordinating travel arrangements and managing logistics.
• Demonstrated ability to work effectively with global teams across multiple time zones.
• Strong understanding of administrative functions, vendor management, and budget tracking.
• Excellent interpersonal skills with the ability to build collaborative relationships across all organizational levels and departments.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Proactive problem-solving skills with the ability to anticipate executive needs and take independent action.
• Flexibility and adaptability to changing priorities and organizational needs.

Technical and Operational Skills

• Advanced proficiency in Microsoft 365 applications, particularly Word, Excel, Outlook, and PowerPoint.
• Experience with SharePoint or other content management systems.
• Familiarity with project management tools and methodologies.
• Experience with expense or procurement management systems.
• Knowledge of business practices and cultural awareness relevant to the Middle East region.
• Experience supporting C-level or senior executives.
• Proficiency in additional languages.

Work Environment and Location

This is a full-time, on-site position requiring presence in Mecca, Saudi Arabia, with potential for work in Jeddah and Mecca. AECOM is committed to providing a safe and reliable work environment, and all new hires are required to attend an onboarding orientation on their first day at an AECOM office as a condition of employment.

Exceptional Hospitality Starts with You
Picture yourself brightening someone’s day. When you join our Hotels team, that’s exactly what you’ll do every time you come to work! As a Personal Assistant to the General Manager, you’re not just providing support to the General Manager and department managers – you’re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.

Responsibilities
Here's what you'll do during a typical day:

• Support daily office operations: Provide administrative support such as word processing, data entry, filing, and copying to support department operations
• Delight our guests: Respond promptly and professionally to all guest interactions
• Manage communication: Answer telephones, handle email communications, and process correspondence in a timely and efficient manner
• Coordinate travel arrangements: Organize and manage bookings for department managers
• Support special projects: Assist with departmental initiatives or ad-hoc assignments

Qualifications
What It Takes to Make the Stay:
At Hilton, Our Core Values Define What It Takes To Succeed Here And Guide The Qualities We Look For In Every Team Member: A passion for spreading the light and warmth of Hospitality. Acting with Integrity and always doing the right thing. Inspiring others through Leadership. A belief that Teamwork drives the best outcomes. A sense of Ownership and accountability. And a focus on the Now, bringing urgency and discipline to every moment, knowing it can make a lasting impact.

Join Rotana Hotels as an Executive Secretary!
We are currently seeking an enthusiastic and committed individual with exceptional communication skills who prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.

Key Responsibilities:

• Provide a full range of executive secretarial and administrative support activities for the General Manager, including highly confidential and sensitive matters.
• Ensure all outgoing correspondence is typed, proofread, and dispatched to the highest possible standard.
• Compose and prepare routine correspondence and prepare simple interpretation of documents as requested.
• Review all incoming mail and prioritize it before forwarding to the General Manager.
• Maintain and update the calendar for appointment and meeting schedules.
• Organize travel and external business trips on behalf of the General Manager.

Skills and Qualifications:

• College diploma in secretarial training with relevant experience.
• Fluency in both written and spoken English.
• Computer literate with typing skills of 60wpm accurately.

Competencies:

• Understanding Hotel Operations
• Customer Focus
• Effective Communication
• Teamwork

Join us in delivering exceptional hospitality at Rotana!