Administrative assistant Jobs in Makkah

Join Our Team as an Entry-Level Administrative Assistant!

We’re hiring an Entry-Level Administrative Assistant (Remote / Work From Home) to help support and strengthen our daily operations across the UAE and Saudi Arabia markets. This role is designed for someone who enjoys structured work, clear routines, and staying organized while handling multiple small tasks that keep a business running smoothly behind the scenes.

Your Responsibilities:

• Data Entry, Updates & Record Maintenance: Review spreadsheets and databases daily and update entries based on new information, ensuring accuracy and consistency.
• Inbox Support & Task Coordination: Assist in sorting, labeling, and categorizing incoming requests and route them to the correct person/team.
• Reporting & Trackers: Maintain daily trackers and prepare simple summaries at the end of each day.
• Quality Control: Double-check entries for accuracy and ensure documentation hygiene.

Performance Expectations:

• High accuracy with minimal errors.
• Steady output with reliable daily completion of assigned tasks.
• Clear communication and strong organization habits.

Requirements:

• Comfortable using Google Sheets and/or Microsoft Excel.
• Strong attention to detail.
• Basic written communication skills.

This is a strong foundation role that helps you build real operational skills with clear growth potential into higher administrative roles.

Join AECOM as an Administrative Assistant
At AECOM, we are dedicated to delivering a better world. We're looking for an experienced and detail-oriented Administrative Assistant to join our dynamic team in Makkah, Saudi Arabia. In this integral role, you will lead administrative operations and serve as a trusted resource to managers and project teams, driving operational excellence and supporting the team's success.

Key Responsibilities:

• Administrative & Office Support: Provide comprehensive support to managers, lead document preparation, manage complex calendar coordination, and oversee office supply inventory.
• Project & Financial Support: Manage project documentation and support financial tasks, ensuring all project components align with established procedures.
• Procurement & Compliance: Drive procurement activities and maintain vendor relationships, ensuring compliance with documentation and contract requirements.
• Proposals & Marketing Support: Lead proposal development and manage documentation for tender submissions.
• General Responsibilities: Manage multiple complex priorities, communicate proactively, and contribute to a collaborative team culture.

Qualifications:
High School Diploma plus 3 years of relevant administrative experience, or a relevant administrative or office management diploma with 2 years of experience. Proficiency in Microsoft Office Suite and excellent organizational skills are required. A proactive and goal-oriented approach is highly desired.

Why AECOM?
You will be part of a global team focused on transformative projects, with opportunities for training and career development, and a workplace built on respect and collaboration. AECOM is committed to being an Equal Opportunity Employer. All information is kept confidential according to EEO guidelines.