Administrative assistant Jobs in Makkah

Join QueSechu as an Administrative Assistant!
This full-time hybrid role offers an exciting opportunity to be part of an engineering consulting organization specializing in automation, AI, and machine learning. As an Administrative Assistant, you will handle important day-to-day tasks essential for our operations.

Role Responsibilities:

• Manage schedules and coordinate meetings
• Handle correspondence and maintain communication
• Provide executive administrative assistance and clerical support
• Organize company events and activities

Qualifications:

• Proficiency in Administrative Assistance and Executive Administrative Assistance
• Strong phone etiquette and communication skills
• Experience with clerical skills
• Excellent organizational and time management skills
• Ability to work independently as well as part of a team
• Proficiency in office software (*, MS Office)
• Bachelor's degree in Business Administration, Communications, or related field is a plus

We look forward to your application!

Join Swissôtel Hotels & Resorts as an Administrative Assistant in our Culinary Department!
We at Swissôtel are dedicated to perfection and provide a motivating environment that inspires our employees. Swissôtel Al Maqam is a modern five-star hotel that boasts elegance and luxury, located near the holy Masjid Al Haraam.

Key Responsibilities:

• Consistently offer professional, friendly, and engaging service.
• Oversee Talent & Culture department in the day-to-day operations.
• Manage all office administration duties, including correspondence and ordering supplies.
• Support staff events and maintain a confidential filing system.
• Organize and execute administrative systems & procedures.
• Coordinate and support all aspects of culinary activities.
• Serve as a primary information source for the team.
• Follow departmental policies and safety procedures.
• Perform other duties as assigned.

Qualifications:

• Excellent interpersonal and communication skills.
• Ability to prioritize multiple tasks effectively.
• Experience in handling complex and confidential information.
• 1+ year experience in a hotel environment preferred.
• Bachelor's Degree or Hotel Management Degree preferred.
• Proficiency in MS Word, Excel, PowerPoint, and Opera.
• Detail-oriented with strong organizational skills.
• Fluent in English.

We look forward to your application to join our team and contribute to our passion for excellence!

Job Title: Administrative Coordinator

Position Summary: The Administrative Coordinator is responsible for organizing correspondence, scheduling meetings, managing reception, and dealing with clients and visitors to ensure the smooth and professional operation of administrative processes.

Key Responsibilities:

• Welcoming clients and visitors in a professional manner and directing them to the relevant departments.
• Ensuring the registration of visitor data and maintaining the security and confidentiality of information.
• Responding to client inquiries by phone or email and forwarding them to the relevant parties as needed.
• Following up on incoming and outgoing mail, and preparing periodic reports on communications and correspondence.
• Scheduling and organizing internal and external meetings and coordinating with all relevant parties.
• Preparing meeting rooms and the necessary documents and presentations.
• Drafting and formulating official letters, reports, meeting minutes, and job offers.
• Organizing documents in an orderly manner to ensure easy access when needed.
• Supporting various departments in organizing files, correspondence, and scheduling daily tasks.
• Monitoring the implementation of administrative decisions and informing relevant parties of updates.
• Handling client inquiries and providing information about available services.
• Processing complaints or escalating them to the relevant departments to ensure effective resolution.
• Any other tasks assigned in the future related to job responsibilities.

Qualifications and Experience:

• Qualification: Diploma in Secretarial Studies or Office Management or a related field.
• Experience: Two years of experience in the same field.