Administrative assistant Jobs in Dammam

Job Title:
Administrative Officer

Job Description:
We are seeking an experienced and motivated Administrative Officer to support the company’s registration and qualification process with major corporations. Responsibilities include:

Managing the company’s prequalification and registration with major clients.

Operating and handling tasks through the SAP Ariba system.

Receiving tenders and purchase orders from clients and coordinating with relevant departments.

Preparing and submitting price quotations.

Following up and reviewing qualification requirements.

Handling incoming calls and client inquiries and ensuring timely follow-up.

Managing emails and coordinating responses across departments.

Communicating fluently in English, with sufficient Arabic skills for internal collaboration.

Holding a valid driving license.

Visiting major companies to follow up on registration and qualification processes.

Occasionally accompanying sales staff on company visits.


Job Benefits:

Health insurance

Company car provided

Registration in the General Organization for Social Insurance (GOSI)

Attractive incentives upon successful qualification or award of a project from a newly qualified client

Incentives for bringing new projects

Mobile and housing allowance


Working Hours:

8 hours per day

Saturday to Wednesday: Full working days

Thursday: Half-day

• Manage correspondence including emails, phone calls, and letters.
• Organize schedules, appointments, and meetings.
• Prepare and edit documents using Microsoft Office and Google Workspace.
• Perform data entry and maintain filing systems.
• Assist with office tasks like ordering supplies and managing invoices.
• Act as a liaison between departments and clients.
• Handle confidential information discretely.

• Exceptional English proficiency.
• Strong computer skills, including MS Office.
• Ability to prioritize tasks and meet deadlines.
• Excellent organizational skills.

• Fluency in Arabic.
• Prior experience in an administrative role.
• Familiarity with office equipment.

• Attention to detail.
• Problem-solving mindset.
• Professional communication skills.
• Adaptability in a dynamic work environment.

• Handle correspondence, manage records, and maintain filing systems.
• Receive and distribute incoming and outgoing mail.
• Type various correspondence and reports, and draft simple letters.
• Answer telephone calls and greet visitors, responding to routine inquiries.
• Maintain office supplies and operate necessary office machines.
• Manage the organization’s calendar and timekeeping.

• Completion of High School Certificate (12 years schooling).
• 2 years Diploma in a related field.
• Minimum 2 years of healthcare clerical experience preferred.
• Good communication skills in English; knowledge of Arabic is desirable.
• Computer skills (Microsoft Word, Excel, PowerPoint, Outlook) are desired.
• Ability to work independently and as part of a diverse team.

• Issuing Cards: Follow up on the issuance and renewal of work cards and ensure the accuracy of information.
• Communication with Employees: Update employee information, meet their needs, and book flight tickets.
• Maintenance: Follow up on the regular maintenance of facilities and equipment related to labor.
• Worker Housing: Manage worker housing and ensure the comfort and safety of the living environment.

• Bachelor's degree in Human Resources
• Bachelor's degree in Business Administration
• Bachelor's degree in Management Information Systems
• Bachelor's degree in Executive Secretarial

• Handling phone communications with professionalism.
• Managing internal and external communications.
• Performing various executive administrative tasks.
• Utilizing strong clerical skills to support daily operations.

• Strong administrative assistance and executive support skills.
• Excellent phone etiquette and communication abilities.
• Proficiency with Microsoft Office suite.
• Outstanding organizational and time management skills.
• Attention to detail and accuracy.
• Ability to maintain confidentiality with sensitive information.
• Prior experience in a similar role is advantageous.

• Implement administrative instructions and follow up on decisions.
• Open, sort, and distribute both paper and electronic mail.
• Complete printing tasks and respond to inquiries.
• Organize files and preserve transactions in a way that makes them easy to refer to.
• Coordinate and organize meetings and document their minutes.

• Implement instructions and ensure the execution of decisions made by the direct manager.
• Manage both physical and electronic mail, including sorting, distributing, and responding to messages.
• Organize files and document transactions effectively.
• Coordinate and organize meetings and take minutes.

• Bachelor's degree in Human Resources or Executive Secretarial studies.
• Practical experience of no less than two years in the same field.
• Proficiency in using email management software and office machines.

• The ability to type and write quickly and accurately.
• Time management and the ability to take responsibility.
• Proficiency in both Arabic and English.

• Follow up on the implementation of the administrative instructions issued by the direct supervisor.
• Organize mail and daily appointments.
• Complete the administrative tasks related to the workflow.
• Coordinate and organize meetings with the direct supervisor and participate in documenting their minutes.

• Bachelor's degree in Human Resources, Business Administration, Management Information Systems, Marketing, or Executive Secretarial.
• Preferred professional certifications such as (CCNA) Cisco, SPHR-CA, CAME - HRMC, CFA, SASL.

• Customer service
• Email management
• Typing and working on the computer
• Responsibility and work management

• Flexible working hours

• Follow up on the implementation of administrative instructions from the direct manager.
• Open and sort paper mail and distribute it.
• Carry out printing tasks and answer phone calls.
• Coordinate and organize meetings and assist in documenting the minutes.

• Bachelor's degree in Business Administration, Human Resources, Management Information Systems, Marketing, or Executive Secretarial.
• Experience of no less than 3 years in the field.

• Advanced skill in Microsoft Power BI.
• Proficiency in the English language.