Administrative Assistant📣 Job Ad

Job Summary:
The Receptionist will act as the first point of contact for employees or clients and be responsible for facility management and maintenance.
Responsibilities/Accountability & Authority:

• Greet clients and visitors with a positive, helpful attitude.
• Assist clients in finding their way around the office.
• Help maintain workplace security by issuing, checking, and collecting badges as necessary and maintain visitor logs.
• Answer, screen and forward phone calls.
• Sort and distribute mail and handle parcel shipments.
• Assist with a variety of administrative tasks including copying, faxing, taking notes, and booking travel plans.
• Order, maintain and distribute office supplies.
• Schedule appointments and maintain conference rooms reservation log.
• Maintain facility seating charts and office assignments.
• Develop and maintain relationships with vendors, contractors, and service providers to ensure quality services and competitive pricing.
• Inspect facility and coordinate with HSE personnel to meet safety regulations and running routine safety inspections.
• Conduct regular inspections to identify and address maintenance issues, safety hazards, and compliance requirements.
• Oversee the coordination of facility services, such as cleaning, security, waste management, and other office manager duties.
• Develop and implement effective facility management strategies, policies, and procedures.

Behavioral Skills/Competences & Required:

• Time management skills.
• Attention to details with strong administrative skills.
• Positive attitude with good communication skills.
• Strong organizational skills.
• Flexibility to move between activities and duties quickly if priorities change.

Experience/Education/Skill-set Required:

• Bachelor’s Degree/equivalent education required.
• 3 years of administrative assistant experience.
• Communication skills, proficient in English (verbal and written).
• Reporting skills.
• Administrative writing skills.
• Microsoft Office skills.
• Professionalism.
• Problem-solving.
• Verbal communication.

Join Our Team as an Administrative Assistant!

We are seeking a dedicated Administrative Assistant to join our team in Dammam, Eastern Saudi Arabia. In this role, you will handle a variety of administrative support tasks and manage the visitor management system effectively.

Responsibilities:

• Greet clients and visitors with a friendly demeanor.
• Assist clients in navigating the office and its facilities.
• Perform various administrative tasks, including copying, taking notes, and scanning documents.
• Prepare meeting and training rooms to ensure they are ready for use.
• Maintain workplace security by issuing and checking in visitor badges.
• Issue purchase requisitions and assist the invoicing team with goods receipt issues and invoice submissions.
• Issue cash in advance invoices.
• Insert ZATCA invoice copies for all invoice packages.
• Submit expenses and manage attendance records.

Qualifications:

• Diploma in IT, Administration, or Accounting.
• Strong computer skills in Microsoft Office.
• Excellent command of the English language (reading, writing, speaking).
• Strong communication skills and a positive attitude.

About Us:
Every day, the oil and gas industry’s best minds put more than 150 years of experience to work to help our customers achieve lasting success. Join our global family, where we are committed to powering the industry that powers the world through innovative solutions and exceptional service.

Secretary and Administrative Assistant Tasks

The administrative tasks .1 Managing files and documents and providing administrative support. .2 Organizing schedules and appointments.

.3 Dealing with the phone and providing answers. .4 Organizing meetings and gatherings. .5 Managing the schedule of the General Manager.

.6 Organizing travel and trips and managing reservations for the administration and employees.

.7 Dealing with government platforms.

.8 Preparing reports and dealing with archives and emails and presenting them to the administration and responding to them.

.9 Dealing with foreign companies and external imports.

The required skills .1 Organizational and management skills.

.2 Customer handling skills.

.3 Analytical and research skills. .4 Teamwork skills. .5 Problem-solving skills. .6 Ability to adapt to pressure.

The required qualifications .1 A degree in management or secretarial or a related field (or relevant practical experience). .2 Experience in the administrative or secretarial field.

.3 Proficiency in English (speaking - reading - writing) at an excellent level is a key requirement.

.4 Computer skills (Microsoft Office). Job advantages:

.1 Working hours 8 hours a day, 6 days a week, Friday is a holiday and Saturday is half a day

.2 Work location: Dammam

.3 Annual leave 21 days

.4 Monthly salary: from 4000 to 6000 Riyals depending on years of experience and evaluation after the personal interview.

The advanced practical experience is considered an additional advantage during the hiring evaluation.

.5 Training and trial period of two months with a training reward of 4000 to 4500 Riyals determined after the interview.

.6 Medical insurance.

.7 Social security benefits. .8 Employee rights according to the Ministry of Labor system.

Please send your CV to the emaili@***************and candidates will be contacted to schedule a personal interview