Administrative Assistant📣 Job Ad

Job Summary:
The Receptionist will act as the first point of contact for employees or clients and be responsible for facility management and maintenance.
Responsibilities/Accountability & Authority:

• Greet clients and visitors with a positive, helpful attitude.
• Assist clients in finding their way around the office.
• Help maintain workplace security by issuing, checking, and collecting badges as necessary and maintain visitor logs.
• Answer, screen and forward phone calls.
• Sort and distribute mail and handle parcel shipments.
• Assist with a variety of administrative tasks including copying, faxing, taking notes, and booking travel plans.
• Order, maintain and distribute office supplies.
• Schedule appointments and maintain conference rooms reservation log.
• Maintain facility seating charts and office assignments.
• Develop and maintain relationships with vendors, contractors, and service providers to ensure quality services and competitive pricing.
• Inspect facility and coordinate with HSE personnel to meet safety regulations and running routine safety inspections.
• Conduct regular inspections to identify and address maintenance issues, safety hazards, and compliance requirements.
• Oversee the coordination of facility services, such as cleaning, security, waste management, and other office manager duties.
• Develop and implement effective facility management strategies, policies, and procedures.

Behavioral Skills/Competences & Required:

• Time management skills.
• Attention to details with strong administrative skills.
• Positive attitude with good communication skills.
• Strong organizational skills.
• Flexibility to move between activities and duties quickly if priorities change.

Experience/Education/Skill-set Required:

• Bachelor’s Degree/equivalent education required.
• 3 years of administrative assistant experience.
• Communication skills, proficient in English (verbal and written).
• Reporting skills.
• Administrative writing skills.
• Microsoft Office skills.
• Professionalism.
• Problem-solving.
• Verbal communication.

Join Vallourec as an Executive Administrative Assistant!
Vallourec is a leader in providing tubular solutions for the energy sector and for demanding industrial applications. We are looking for an organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to our Executive Director and management team.

Key Responsibilities:

• Provide comprehensive administrative support to the Executive Director and management team.
• Maintain proper filing systems and safeguard all company documents.
• Assist in the development of presentations for internal and external audiences.
• Attend meetings and prepare initial draft of minutes and summaries.
• Coordinate activities and information flow between different departments.
• Create, edit, and manage official documents, reports, and correspondence.
• Manage communication with external authorities and respond to surveys.
• Organize major company events and workshops, handling all logistics.
• Support the production team in maintaining accurate reports and preparing KPI reports.
• Conduct data analysis and create templates for reports as required.

Requirements:
Candidates must possess a strong ability to coordinate and communicate effectively, demonstrating professionalism and confidentiality in all dealings. A degree in Business Administration or a related field is preferred. Prior experience in an administrative role will be advantageous.

If you are interested in an enriching career with a pioneering company that values innovation and safety, apply now!

Secretary and Administrative Assistant Tasks

The administrative tasks .1 Managing files and documents and providing administrative support. .2 Organizing schedules and appointments.

.3 Dealing with the phone and providing answers. .4 Organizing meetings and gatherings. .5 Managing the schedule of the General Manager.

.6 Organizing travel and trips and managing reservations for the administration and employees.

.7 Dealing with government platforms.

.8 Preparing reports and dealing with archives and emails and presenting them to the administration and responding to them.

.9 Dealing with foreign companies and external imports.

The required skills .1 Organizational and management skills.

.2 Customer handling skills.

.3 Analytical and research skills. .4 Teamwork skills. .5 Problem-solving skills. .6 Ability to adapt to pressure.

The required qualifications .1 A degree in management or secretarial or a related field (or relevant practical experience). .2 Experience in the administrative or secretarial field.

.3 Proficiency in English (speaking - reading - writing) at an excellent level is a key requirement.

.4 Computer skills (Microsoft Office). Job advantages:

.1 Working hours 8 hours a day, 6 days a week, Friday is a holiday and Saturday is half a day

.2 Work location: Dammam

.3 Annual leave 21 days

.4 Monthly salary: from 4000 to 6000 Riyals depending on years of experience and evaluation after the personal interview.

The advanced practical experience is considered an additional advantage during the hiring evaluation.

.5 Training and trial period of two months with a training reward of 4000 to 4500 Riyals determined after the interview.

.6 Medical insurance.

.7 Social security benefits. .8 Employee rights according to the Ministry of Labor system.

Please send your CV to the emaili@***************and candidates will be contacted to schedule a personal interview