Administrative Assistant📣 Job Ad

Join NOV as an Administrative Assistant!
Are you ready to be part of a team that powers the industry that powers the world? At NOV, we are committed to innovation and delivering top-notch service. As an Administrative Assistant, you will play a crucial role in supporting our operations and ensuring a smooth workflow.

Job Summary:
Handle a variety of administrative support tasks while effectively managing the visitor system.

Responsibilities/Accountability & Authority:

• Greet clients and visitors.
• Assist clients in navigating the office.
• Perform various administrative tasks including copying, taking notes, and scanning documents.
• Prepare meeting and training rooms.
• Maintain workplace security by checking in visitor badges.
• Issue purchase requisitions.
• Assist the invoicing team with goods receipt issues and invoice submissions.
• Issue cash in advance invoices (CIA).
• Insert ZATCA invoice copies for all invoice packages.
• Submit expense reports.
• Act as a power-user for the attendance system.

Behavioral Skills/Competencies & Required:

• Diploma in IT, Administration, or Accounting.
• Proficient in Microsoft Office.
• Fluent in English (reading, writing, and speaking).
• Strong communication skills.
• Positive attitude.

About NOV:
NOV has over 150 years of experience in the oil and gas industry, delivering technology-driven solutions to empower the global energy sector. We pride ourselves on fostering innovation and enabling our customers to safely produce energy while minimizing environmental impact. Join us to make a lasting impact!

Join Our Team as an Administrative Assistant!

We are seeking a dedicated Administrative Assistant to join our team in Dammam, Eastern Saudi Arabia. In this role, you will handle a variety of administrative support tasks and manage the visitor management system effectively.

Responsibilities:

• Greet clients and visitors with a friendly demeanor.
• Assist clients in navigating the office and its facilities.
• Perform various administrative tasks, including copying, taking notes, and scanning documents.
• Prepare meeting and training rooms to ensure they are ready for use.
• Maintain workplace security by issuing and checking in visitor badges.
• Issue purchase requisitions and assist the invoicing team with goods receipt issues and invoice submissions.
• Issue cash in advance invoices.
• Insert ZATCA invoice copies for all invoice packages.
• Submit expenses and manage attendance records.

Qualifications:

• Diploma in IT, Administration, or Accounting.
• Strong computer skills in Microsoft Office.
• Excellent command of the English language (reading, writing, speaking).
• Strong communication skills and a positive attitude.

About Us:
Every day, the oil and gas industry’s best minds put more than 150 years of experience to work to help our customers achieve lasting success. Join our global family, where we are committed to powering the industry that powers the world through innovative solutions and exceptional service.

Job Summary:
The Receptionist will act as the first point of contact for employees or clients and be responsible for facility management and maintenance.
Responsibilities/Accountability & Authority:

• Greet clients and visitors with a positive, helpful attitude.
• Assist clients in finding their way around the office.
• Help maintain workplace security by issuing, checking, and collecting badges as necessary and maintain visitor logs.
• Answer, screen and forward phone calls.
• Sort and distribute mail and handle parcel shipments.
• Assist with a variety of administrative tasks including copying, faxing, taking notes, and booking travel plans.
• Order, maintain and distribute office supplies.
• Schedule appointments and maintain conference rooms reservation log.
• Maintain facility seating charts and office assignments.
• Develop and maintain relationships with vendors, contractors, and service providers to ensure quality services and competitive pricing.
• Inspect facility and coordinate with HSE personnel to meet safety regulations and running routine safety inspections.
• Conduct regular inspections to identify and address maintenance issues, safety hazards, and compliance requirements.
• Oversee the coordination of facility services, such as cleaning, security, waste management, and other office manager duties.
• Develop and implement effective facility management strategies, policies, and procedures.

Behavioral Skills/Competences & Required:

• Time management skills.
• Attention to details with strong administrative skills.
• Positive attitude with good communication skills.
• Strong organizational skills.
• Flexibility to move between activities and duties quickly if priorities change.

Experience/Education/Skill-set Required:

• Bachelor’s Degree/equivalent education required.
• 3 years of administrative assistant experience.
• Communication skills, proficient in English (verbal and written).
• Reporting skills.
• Administrative writing skills.
• Microsoft Office skills.
• Professionalism.
• Problem-solving.
• Verbal communication.