Administrative assistant Jobs in Riyadh

• Maintain the receptionist area and ensure its functionality.
• Manage office supplies and inventory.
• Oversee the management and distribution of shipments.
• Handle maintenance of office equipment.
• Prepare presentations and reports for the Vice President.
• Manage employer branding and value propositions.

• Proficient in MS Excel (pivot tables & VLOOKUP mandatory).
• Experience with social media tools.
• Minimum of two years in an administrative role.
• Strong administrative and English communication skills.

• Provide front desk coverage, welcoming visitors professionally.
• Assist in meeting preparations, including room setups and breakdowns.
• Manage facilities and logistics for scheduled events.
• Maintain a clean and professional office appearance.
• Monitor office supplies and manage inventory needs.
• Collaborate with the APCO IT team.
• Deliver administrative inductions for newcomers.
• Support senior staff with calendar management, document processing, and travel coordination.
• Arrange daily transportation schedules for drivers.
• Liaise with departments, answer calls, and schedule client appointments.

• Bachelor’s Degree with at least 1 year of administrative experience.
• Experience in a fast-paced, global company is preferred.
• Strong communication skills (oral and written).
• Proficient in Microsoft Excel, PowerPoint, and Word.

• In-office duties; travel is not required.
• Willingness to work additional hours as needed.

Required Conditions:

1. Working in the contracting field

2. Preparing contracts

3. Communicating with clients and sales

4. Preparing price quotes

Skills

Familiarity with Microsoft programs such as (Excel, PowerPoint, Word)

Job Title: Administrative Assistant We are looking for an Administrative Assistant to join our team, who has strong organizational skills and effective communication abilities, with at least two years of experience in administrative support. The ideal candidate should be able to work under pressure and manage multiple tasks efficiently, with proficiency in Microsoft Office programs and modern office management systems. Main tasks and responsibilities: • Organizing and managing appointments, meetings, and agendas • Preparing and coordinating reports and administrative correspondence • Managing and organizing documents and files and archiving them systematically • Coordinating with different departments and facilitating internal communication • Following up on emails and answering phone calls • Assisting in organizing events and meetings • Managing office inventory and ordering supplies as needed

Job Description: Administrative Assistant (Remote Work)

Job Title: Administrative Assistant
Work Location: Remote (with the need to attend meetings or appointments when necessary)
Reporting: Works directly with the CEO

General Description:

The administrative assistant plays a pivotal role in organizing and managing all administrative processes surrounding the CEO, ensuring smooth and efficient workflow. Their role includes arranging and following up on tasks, coordinating between different departments, and communicating with clients and other companies, as well as preparing reports and submitting them to the CEO.

Duties and Responsibilities:

1. Organizing the CEO's schedule:

Scheduling meetings and organizing appointments.

Preparing and distributing agendas.



2. Following up on administrative tasks:

Monitoring the implementation of assigned tasks by various departments and ensuring their completion on time.

Providing periodic reports on workflow.



3. Internal and external coordination:

Communicating with administrative departments to facilitate workflow.

Coordinating with clients and other companies regarding meetings and agreements.



4. Preparing reports and documents:

Collecting and analyzing data and preparing detailed reports.

Submitting periodic reports to the CEO with appropriate recommendations.



5. Supporting meetings and gatherings:

Attending meetings and taking minutes when necessary.

Supervising the organization of company meetings and special events.



6. Performing other tasks as directed by the CEO.



Requirements and Qualifications:

Certificates: Bachelor's degree in management or equivalent.

Experience: Previous administrative work experience (not less than two years).

Skills:

High organizational and time management skills.

Proficient in using Microsoft Office programs and remote work tools.

Excellent written and verbal communication skills.

Ability to solve problems and make decisions quickly.



Nature of Work:

Primarily remote work.

Flexibility to attend meetings or appointments in person as needed.


Features:

A flexible and supportive work environment.

Opportunity for professional development and continuous learning.


If you see yourself as suitable for this position, please send your resume with a cover letter outlining your suitability for the required role.