Administrative assistant Jobs in Riyadh

• Schedule meetings, appointments, and maintain calendars.
• Prepare, organize, and maintain files, records, and documents.
• Answer and direct phone calls, emails, and other correspondence.
• Draft letters, reports, and other office documents.
• Order and manage office supplies and equipment.
• Greet visitors and provide general assistance.
• Support managers and team members with administrative tasks.
• Maintain confidentiality of sensitive information.
• Assist with data entry, basic bookkeeping, or reporting as needed.

• Bachelor’s degree in Business Administration.
• Proven experience in an administrative or office support role is preferred.
• Excellent written and spoken English.
• Proficiency in Microsoft Office (Word, Excel, Outlook) or similar tools.

• Excellent organizational and time-management skills.
• Attention to detail and accuracy.
• Ability to multitask and prioritize tasks.
• Problem-solving and initiative.

• Coordinate and organize meetings for the compliance team with other departments within the company.
• Organize periodic meetings and seminars related to compliance, ensuring all logistical details are arranged (such as meeting rooms, attendee invitations, etc.).
• Work with various teams to ensure all required documents are provided fully in accordance with legal standards.
• Prepare monthly and annual compliance reports, organizing data and documents related to compliance.
• Participate in updating compliance procedures to align with changes in laws and regulations.
• Organize and update legal compliance documents, ensuring files are maintained in an organized and secure manner.

• Experience working at publicly traded companies in Saudi Arabia as an administrative assistant or secretary.
• Experience dealing with board members.
• Experience interacting with secretaries.
• Experience in drafting and recording minutes.
• Follow-ups with departments on daily tasks.
• Work on daily, weekly, and monthly reports.
• Data analysis as well as performance reporting.
• Strong organizational and time management skills.
• Effective communication skills.

• Schedule and organize meetings
• Support daily administrative tasks
• Coordinate smoothly with the team and clients

• Love organization and details
• Communicate kindly and professionally
• Are comfortable using a computer
• Enjoy being part of a supportive team 🤍

Tasks and Responsibilities:

Organizing appointments and meetings and following up on them.

Receiving calls, responding to inquiries, and forwarding them to the relevant department.

Preparing correspondence and reports and maintaining files (both paper and electronic).

Coordinating work between departments and following up on administrative requests.

Data entry and continuously updating records.

Monitoring office inventory and requesting supplies as needed.

Supporting management in any other administrative tasks assigned.

(A basic requirement is to be proficient in Office programs, presentations, report preparation, and dashboards, preferably with experience in Power BI.)

• Support administrative operations and maintain documentation
• Support HR processes, including recruitment coordination
• Coordinate meetings, travel, and interdepartmental communications
• Ensure smooth daily office operations

• Bachelor's degree in Business Administration or related field
• Proficiency in Microsoft Office Suite
• Excellent communication skills in Arabic and English
• Strong organizational abilities and team-oriented mindset

• To be determined later