Administrative assistant Jobs in Riyadh

📢 Job Announcement – Administrative Assistant (For People of Determination)

A job opportunity is available for the position of:
Administrative Assistant – For People of Determination

Job Responsibilities:

- Execute daily administrative tasks and organize files and correspondence.
- Follow up on transactions and coordinate between departments.
- Prepare reports and update data.
- Contribute to following up on government initiatives and programs to support establishments.
- Perform assigned tasks efficiently and professionally.

Requirements:

- The applicant must be a person of determination.
- Ability to work full-time (8 hours).
- Good English language skills
- Previous experience in administrative work.
- Knowledge of government initiatives and support programs provided to establishments.
- Good skills in using computers and Microsoft Office programs.
- Excellent communication and organizational skills.

• Correspondence & Documentation:
  • Prepare, format, and edit official letters, memos, and reports in Arabic and English, especially correspondence with Riyadh Amanah and municipal departments related to O&M contracts.
  • Create and update PowerPoint presentations for project progress meetings, Amanah reviews, and internal briefings.
  • Organize, maintain, and update physical and electronic archiving systems for all O&M project documents: contracts, work orders, permits, completion reports, approvals, inspections, and correspondence.
  • Maintain logs and registers for all correspondence, submittals, and O&M documentation.
• Follow‑Up & Coordination:
  • Track and follow up on submissions, approvals, renewals, and routine procedures related to municipal assets O&M (facilities, infrastructure, public spaces, and related services).
  • Handle incoming and outgoing mail, emails, and calls with Amanah officials, contractors, and internal teams; ensure proper registration and distribution.
  • Coordinate appointments, meetings, and schedules with Riyadh Amanah representatives, municipal inspectors, and project staff.
  • Liaise with Riyadh Amanah and other relevant municipal entities to complete administrative procedures, obtain signatures/stamps, and follow up on project‑related matters.
• Confidentiality & Support:
  • Ensure confidentiality and proper handling of company, project, and municipal documents.
  • Perform other administrative and secretarial duties to support the O&M project as assigned.

• Bachelor’s degree in any discipline.
• Experience: Minimum 5 years of administrative/secretarial experience with Saudi government entities, preferably municipalities or Amanah.
• Experience in an engineering consultancy or in operation and maintenance / infrastructure / municipal services projects is a strong advantage.
• Good knowledge of municipal procedures, documentation, and platforms used by Riyadh Amanah.
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook).
• Excellent written and verbal communication skills in Arabic; good command of English preferred.
• Strong organizational skills, accuracy, and attention to detail.
• Ability to handle multiple tasks, work under pressure, and meet deadlines.
• Professional appearance, strong sense of responsibility, and high level of discretion.
• Native Arabic speaker with professional fluency in English and Arabic (reading, writing, speaking).

Job Summary:

The clinic coordinator is responsible for organizing the workflow within the clinic and ensuring a distinguished experience for patients from the moment they arrive until the service is completed. Their duties include coordinating between doctors, nursing, and supporting departments, managing appointments, and following up on patients' needs to ensure the quality of service and the smoothness of daily operations.

Tasks and Responsibilities:

• Welcoming patients and directing them to the appropriate clinics.

• Managing the appointment schedule and ensuring its accuracy and updates.

• Coordinating between doctors and nursing to ensure smooth workflow within the clinic.

• Following up on patient files and ensuring the completeness of required data.

• Responding to phone inquiries and providing necessary information to patients.

• Monitoring waiting cases and working to reduce wait times as much as possible.

• Preparing daily reports on the number of visitors, appointments, and operational notes.

• Dealing with complaints and notes, resolving them or escalating them to the relevant management.

• Coordinating with the insurance department to ensure the accuracy of approvals and procedures.

• Adhering to quality policies and safety standards within the healthcare facility.

• Supporting administrative activities such as organizing files, monitoring supplies, and organizing the work environment.