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Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationRiyadh
Join XML International as an Administrative Assistant!
We are seeking a highly organized, senior-level Administrative Assistant based in Riyadh to lead our daily office operations. This role is critical for ensuring a seamless workplace environment while supporting the team's excellence through proactive management and process optimization.

Key Responsibilities:
  • Office Operations Management: Oversee day-to-day office services including reception, mailroom, security administration, and supply management.
  • Event & Meeting Support: Lead logistics for executive meetings and events, managing agendas, hospitality, and technical requirements.
  • Administrative Coordination: Maintain and audit office records and databases, ensuring compliance with corporate standards.
  • Stakeholder & Vendor Liaison: Serve as primary contact for staff and vendors, managing contracts and relationships.
  • Process & Efficiency Improvement: Identify and implement workflow improvements to support operational excellence.

Candidate Profile:
  • Experience: 5+ years in office management or executive assistance.
  • Languages: Fluent in English and Arabic.
  • Vendor Management: Experience in managing service providers and contracts.
  • Technical Mastery: Proficient in Microsoft 365 and office management platforms.
  • Strategic Mindset: Proactive problem-solver.
  • Organization: Strong attention to detail; capable of handling multiple priorities in a fast-paced environment.
  • Independence: High level of professionalism and maturity to manage sensitive information.
  • Availability: Must be able to work in the Riyadh office 3 days a week.

Requirements

  • Requires 2-5 Years experience

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