Administrative assistant Jobs in Dhahran

Join our team as an Administrative Assistant!
We are JAL International Co. Ltd., a leading company in the oil and gas sector, dedicated to providing quality operational and management solutions in Saudi Arabia since 1985. We are currently seeking a proactive and detail-oriented Administrative Assistant to support our team in Dhahran.

Key Responsibilities:

• Provide administrative support to the team, ensuring smooth office operations.
• Use Power BI to create, update, and manage dashboards and reports.
• Assist in preparing documents, presentations, and reports as needed.
• Coordinate meetings, schedules, and communications.
• Maintain accurate records and filing systems.
• Collaborate with colleagues across departments to support daily activities.

Requirements:

• Diploma in IT or Associate Degree.
• Minimum of 1 year of hands-on experience with Power BI.
• Strong administrative, organizational, and communication skills.
• Ability to manage multiple tasks and prioritize effectively.
• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint).
• High level of professionalism and discretion.

About the Role:
We are seeking a detail-oriented and organized Administrative Assistant with prior experience in the healthcare sector to join our team in Dhahran. The ideal candidate will be responsible for supporting daily administrative operations, maintaining patient records, coordinating with medical staff, and ensuring compliance with healthcare policies and procedures.

Key Responsibilities:

• Manage and organize patient files, medical records, and other documentation
• Handle incoming calls, emails, and scheduling of appointments
• Support medical and administrative staff with clerical tasks
• Prepare reports, memos, and correspondence as needed
• Maintain confidentiality of patient and organizational information
• Coordinate logistics for meetings, trainings, and staff schedules
• Monitor inventory and order office or medical supplies when needed
• Ensure smooth day-to-day operations of the administrative office

Requirements:

• Diploma in Healthcare Administration, Business Administration, or related field
• Minimum 2 years of experience in a healthcare or medical facility
• Proficient in MS Office (Word, Excel, Outlook) and healthcare management systems
• Good understanding of medical terminology and healthcare procedures
• Excellent organizational and communication skills
• Ability to handle sensitive information with discretion
• Must be currently based in Dhahran