Secretary Jobs in Riyadh

• Perform secretarial duties for the Department.
• Assist Head of Department with special projects as assigned.
• Maintain meeting calendar, arrange meetings, and schedule visitors.
• Answer all telephone calls; refer to appropriate staff as needed.
• Make travel arrangements.
• Receive and assist visitors with professionalism.
• Coordinate with Departmental Secretaries regarding inter-departmental notifications.
• Follow up on various department tasks and keep track of their progress.
• Assist department staff in applying for leaves/holidays and submitting monthly timesheets to HR.
• Prepare requests for screen access, email, and internet, and manage necessary system enhancements for staff.
• Manage and request office supplies and follow up on approval and purchase order processes.
• Responsible for the incoming and outgoing of documents, keeping files secure for future reference.
• Send office job orders and follow up until completion.
• Participate in person-centered care initiatives undertaken by HMG.
• Enrich patient experience with compassion, respect, and dignity.
• Perform other applicable tasks as assigned within the realm of knowledge, skill, and abilities.

• Educational: College graduate or Diploma in Business Administration, Secretarial Management.
• Experience: Four (4) years of experience in a similar role; hospital experience preferred.

We are seeking a detail-oriented and highly organized Secretary to support our office operations by managing administrative tasks, coordinating schedules, and ensuring smooth communication between departments and stakeholders. The ideal candidate will possess excellent interpersonal skills, proficiency in Microsoft Office Suite, and the ability to multitask in a fast-paced environment. Key responsibilities include:

• Managing calendars, scheduling meetings, and coordinating travel arrangements
• Handling incoming calls, emails, and correspondence
• Preparing and formatting documents, reports, and presentations
• Maintaining filing systems and organizing office records
• Taking and distributing meeting minutes
• Ordering office supplies and managing inventory
• Greeting visitors and providing administrative support to staff members
• Processing expense reports and basic bookkeeping tasks
• Coordinating office events and meetings

• Coordinate all administrative and operational tasks related to official committees and meetings.
• Prepare and schedule committee agendas in coordination with relevant departments.
• Communicate with internal and external committee members to ensure attendance and availability of required documents.
• Prepare professional presentations for committee meetings.
• Accurately record meeting minutes, decisions, and recommendations in a professional format.
• Follow up on action items and recommendations from meetings, ensuring updates are tracked and aligned with established timelines.
• Archive meeting minutes, documents, and decisions securely and systematically in accordance with approved policies.
• Coordinate with relevant stakeholders to ensure smooth and professional committee operations.
• Prepare regular reports on the status of completed, pending, or delayed recommendations.

• Proven experience in administrative coordination or committee secretariat roles, preferably in the government sector.
• Strong organizational, follow-up, and communication skills across various organizational levels.
• Proficiency in preparing professional minutes and presentation materials.
• Ability to develop and improve governance procedures and workflows.
• Excellent command of Microsoft Office (especially Word, Excel, PowerPoint, and Outlook).
• Strong time management skills and the ability to handle multiple tasks under pressure and tight deadlines.

• Bachelor's degree in Law or Business Administration.

• Familiarity with secretarial work.
• Knowledge of legal project management (LPM).
• Understanding of performance measurement indicators (KPIs).
• Minimum of 5 years of relevant experience.

• Proficiency in using work management platforms.
• Advanced skills in Excel.
• Ability to prepare charts and dashboards.
• Familiarity with technical programs and government platforms.

• Organizing meetings and appointments.
• Preparing and filing work forms.
• Submitting and tracking requests on relevant platforms.
• Organizing and updating work platforms and documents.
• Following up on assigned tasks.

• Commitment to professional ethics.
• Maintaining confidentiality of information.
• Preserving the reputation of the firm.
• Effective communication with staff and clients.

• 4 working days a week + 1 day remotely.
• Two days off per week.
• Competitive salary and incentives.

• Provide administrative support to the CEO
• Manage schedules, meetings, and travel plans
• Handle confidential information
• Prepare reports and minutes of meetings
• Coordinate with internal and external parties

• Bachelor's degree in Business Administration, or related field
• At least 3 years of experience as an administrative secretary, executive assistant, or in a similar administrative role.
• Clerical Skills and Administrative Assistance
• Strong Communication Skills
• Experience in Scheduling and Customer Service
• Ability to multitask and prioritize tasks effectively
• Proficiency in Microsoft Office Suite
• Attention to detail and organizational skills

• Manage and organize schedules, meetings, and appointments.
• Prepare and edit correspondence, reports, and presentations.
• Maintain filing systems, both electronic and physical.
• Answer phone calls and handle all forms of correspondence (e-mails, letters, packages, etc.).
• Coordinate with internal departments and external contacts.
• Take meeting minutes and distribute them accurately and promptly.
• Order and manage office supplies and equipment.
• Handle confidential information with discretion.

• 2 to 4 years of proven experience as a Secretary, Administrative Assistant, or a similar role.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• High level of professionalism and attention to detail.
• Ability to work independently and as part of a team.
• Diploma or bachelor’s degree in Business Administration or related field (preferred).

We are looking for Saudi Female Receptionist with knowledge in Microsoft Office in English and Arabic.

• Prepare and print correspondence, letters, and daily reports.
• Organize and schedule official appointments and meetings.
• Coordinate communications between different departments.
• Archive and store files and documents systematically.
• Welcome visitors and manage meeting schedules.
• Assist in organizing events and administrative meetings.
• Prepare administrative forms and reports when required.
• Proficiently use Office programs (Word, Excel, PowerPoint).

• Minimum high school diploma; diploma or bachelor's degree in secretarial studies or management preferred.
• At least two years of previous experience in secretarial or administrative roles.
• Proficiency in English, both spoken and written.
• Skill in coordination, organization, and effective communication.
• Good knowledge of computer usage and office software.

• Grace and good interpersonal skills.
• Accuracy in work and speed in execution.
• Ability to maintain confidentiality of information.
• Flexibility and capability to handle work pressure.

Job Title: Executive Secretary + Translator

Location: Riyadh, Saudi Arabia

Type of Work: Full Time

Responsibilities:

• Managing correspondence, organizing meetings, and reports.

• Simultaneous and written translation between Arabic and English with high accuracy.

• Handling office programs and digital systems efficiently.

• Following up on administrative tasks and coordinating between departments.

Requirements:

• Proficiency in English and Arabic fluently.

• Advanced computer skills (Microsoft Office, email, file management).

• Experience of no less than two years in the same field.

• Strong organizational and communication skills.

To apply: Please send your CV to

t@****************

05********

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