Secretary Jobs in Dammam

Join Al Shuwayer Group of Companies as a Secretary!
We are looking for a dedicated and organized professional to join our team. As a Secretary, you will play a crucial role in ensuring the smooth operation of our office.

Key Responsibilities:

• Monitor the regular maintenance of office equipment & tools with suppliers.
• Manage and control incoming calls and deliver messages.
• Handle documentation and manage dispatching of documents and tools.
• Coordinate visitor meetings and maintain confidentiality of all data.
• Manage travel bookings and internal meeting preparations.

Competencies:

• Effective verbal and written communication skills.
• Strong computer and technical abilities.
• Excellent problem-solving and critical thinking.
• Adaptability and flexibility.

Professional Skills:

• Office organization and optimization.
• Ability to manage multiple tasks and time effectively.

Experience:
25 years in a similar role is required.

Qualifications:
A Bachelor's Degree is required.
Proficiency in Microsoft Office suite (Excel, Word, PowerPoint) is essential.

Join Our Team as a Secretary of Transportation Manager!
Are you looking for an opportunity where you can leverage your administrative skills in a dynamic environment? Projects Pioneers Contracting Company is seeking a dedicated Secretary to support our Transportation Manager in enhancing the efficiency of our transportation activities within the construction sector.

About the Role:
The Secretary plays a vital role in organizing and managing all transportation activities, which includes a variety of responsibilities such as:

• Administrative & Documentation:
  • Maintain and organize transportation-related records including vehicle maintenance logs and driver certifications.
  • Prepare and manage reports related to transportation activities and operational costs.
  • Assist in preparing contracts and regulatory paperwork.
  • Handle correspondence and communications related to transportation logistics.
• Logistics & Coordination:
  • Assist in scheduling company vehicles and construction equipment.
  • Coordinate the transportation of materials and personnel to and from construction sites.
  • Monitor vehicle movements and ensure efficient route planning.
  • Communicate with suppliers and construction teams for timely deliveries.
• Compliance & Safety:
  • Ensure compliance with transportation regulations.
  • Maintain safety records and assist in implementing transportation policies.
  • Support in conducting safety training for drivers.
  • Assist in handling incident reports and coordinating with insurance providers.
• General Support:
  • Manage inventory of transportation-related supplies.
  • Assist in budget tracking for transportation operations.
  • Provide administrative support to the Transportation Manager.

Requirements & Qualifications:

• Education: High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).
• Experience: 3 years in an administrative role, preferably in logistics, construction, or transportation.
• Skills: Strong organizational skills, proficiency in MS Office, excellent communication abilities, knowledge of transportation regulations.
• Attention to detail and ability to handle confidential information.

If you are ready to take on this exciting role, we encourage you to apply today!

Work with team spirit to make requests, monitor inventory, and send orders to external companies. The work hours are 8 hours, and the holiday is on Friday. There are two shifts, and accommodation will be provided.

Join the Arab Paper Manufacturing Co (WARAQ) as a Board Secretary!
We are seeking a dedicated individual to manage and communicate business-related information crucial to our operations. This role involves organizing board meetings, ensuring compliance, and maintaining relations with our investors while contributing to the long-term strategic planning of our company.

Main Responsibilities:

• Monitor and ensure compliance with corporate governance and legal requirements.
• Assist in the preparation of Corporate Governance documents and related policies.
• Follow regulatory changes and assess their implications on WARAQ.
• Prepare critical documents and participate in the annual reporting process.
• Interact with shareholders, providing essential company information and addressing inquiries.
• Collaborate closely with the finance department to support accurate financial reporting.
• Organize investor meetings and participate in earnings calls, presenting financial information.

Preferred Qualifications:

• A minimum of 5 years of relevant professional experience.
• A Bachelor’s degree in Business Administration, Law, or equivalent practical experience.
• Excellent communication skills, particularly in English.
• Proficient in office productivity software and data analysis tools.
• Strong analytical skills with keen attention to detail.