Administrative Assistant

• Meet and greet clients and visitors with a courteous demeanor.
• Maintain a clean and organized reception area.
• Prepare refreshments for guests.
• Manage mail collection and distribution.
• Answer calls and direct them appropriately.
• Monitor and order pantry and office supplies.

• Support client activities, including taking messages and addressing queries.
• Manage diaries, coordinate meetings, and reserve conference rooms.
• Organize travel arrangements and prepare itineraries.
• Process expenses using Concur and manage financial reconciliations.
• Assist with other duties or special projects as assigned.

• Proficiency in Word, Excel, and PowerPoint.
• Experience in the professional services sector.
• Exceptional organizational and communication skills.
• Ability to thrive in a fast-paced environment with great attention to detail.

Administrative Assistant:Provides administrative and clerical support by managing schedules, handling correspondence, organizing documents, and assisting with daily office operations to ensure smooth workflow.

• Government Relations: Oversee and manage the company’s accounts with regulatory bodies such as the Ministry of Commerce and the Zakat & Tax Authority.
• Executive Support: Provide assistance to executives by managing tasks, maintaining a contacts database, handling communications, and following up on critical tasks.
• Calendar and Meeting Management: Coordinate calendars, arrange meetings, and schedule conference calls.
• Office Management: Maintain the office floor plan, manage reception oversight, and ensure compliance with health and safety regulations.
• Vendor & Expense Management: Maintain relationships with vendors, review costs, and manage operational expenses.

• Bilingual in English and Arabic.
• Bachelor's degree or Diploma in a relevant field.
• Robust experience in a similar role.
• Proactive and self-driven approach to office management.
• Ability to manage multiple tasks and prioritize effectively.
• Attention to detail and excellent organizational skills.