Administrative assistant Jobs in Riyadh

• Schedule meetings, appointments, and maintain calendars.
• Prepare, organize, and maintain files, records, and documents.
• Answer and direct phone calls, emails, and other correspondence.
• Draft letters, reports, and other office documents.
• Order and manage office supplies and equipment.
• Greet visitors and provide general assistance.
• Support managers and team members with administrative tasks.
• Maintain confidentiality of sensitive information.
• Assist with data entry, basic bookkeeping, or reporting as needed.

• Bachelor’s degree in Business Administration.
• Proven experience in an administrative or office support role is preferred.
• Excellent written and spoken English.
• Proficiency in Microsoft Office (Word, Excel, Outlook) or similar tools.

• Excellent organizational and time-management skills.
• Attention to detail and accuracy.
• Ability to multitask and prioritize tasks.
• Problem-solving and initiative.

• Coordinate and organize meetings for the compliance team with other departments within the company.
• Organize periodic meetings and seminars related to compliance, ensuring all logistical details are arranged (such as meeting rooms, attendee invitations, etc.).
• Work with various teams to ensure all required documents are provided fully in accordance with legal standards.
• Prepare monthly and annual compliance reports, organizing data and documents related to compliance.
• Participate in updating compliance procedures to align with changes in laws and regulations.
• Organize and update legal compliance documents, ensuring files are maintained in an organized and secure manner.

• Experience working at publicly traded companies in Saudi Arabia as an administrative assistant or secretary.
• Experience dealing with board members.
• Experience interacting with secretaries.
• Experience in drafting and recording minutes.
• Follow-ups with departments on daily tasks.
• Work on daily, weekly, and monthly reports.
• Data analysis as well as performance reporting.
• Strong organizational and time management skills.
• Effective communication skills.

We are looking for an administrative assistant with a positive personality, flexibility, and a genuine desire to learn and develop, to join a team in an organization operating in the food sector. We do not focus on the number of certificates as much as we focus on the mindset, commitment, and readiness to learn.

📝 General Tasks:

Support daily administrative operations

Organize files and handle correspondence

Coordinate between departments

Assist in follow-up and organization

Execute various tasks as needed

🧠 Qualities We Are Looking For:

Cooperative and positive personality

Passionate about learning and acquiring new skills

Organized and detail-oriented

Takes responsibility and works with a team spirit

Flexible and adaptable

Proficient in computer skills and well-versed in Microsoft Office and other office tools

⭐ Why This Opportunity?

A real opportunity for learning and professional growth

A supportive work environment

Development of multiple skills within a promising sector

• Meet and greet clients and visitors in a friendly and courteous manner.
• Keep the reception area clean and tidy.
• Prepare refreshments for guests.
• Collect mail from the * Box and distribute it to the relevant people.
• Answer calls and direct them to the concerned person or take messages and relay them.
• Monitor and order pantry and office supplies.

• Support client activities proactively, liaising with clients, taking messages, passing on information, dealing with simple queries, and assisting with client events.
• Manage diaries, coordinate meetings, reserve conference rooms, and set up conference calls.
• Manage client contacts and inbox for bankers.
• Photocopy and scan documents.
• Make travel arrangements and prepare itineraries for business travel.
• Process and monitor expenses using Concur and reconcile with AMEX statements.
• Handle any other duties or special projects as requested by the Office Manager or bankers.

• Proficient in Microsoft Word, Excel, and PowerPoint.
• Previous experience in the professional services sector.
• High level organizational skills.
• Excellent written and verbal communication skills.
• Experience in a fast-paced environment with strong attention to detail.

• Receiving visitors and managing visitor logs.
• Preparing delivery and engagement documentation.
• Coordinating employee engagement initiatives and organizing training events.
• Maintaining stock levels of office supplies.
• Assisting with travel arrangements for employees.

• At least 2 years of relevant experience.
• Vocational, specialized, or technical certification.

• Implement instructions related to administrative work.
• Open, sort, and distribute paper mail and respond to emails according to the directives of the direct supervisor.
• Complete typing tasks and respond to inquiries.
• Organize files and store transactions in a way that facilitates returning to them.
• Coordinate meetings and take minutes of meetings for the direct supervisor.

• Bachelor's degree in Human Resources, Business Administration, Management Information Systems, Marketing, or Executive Secretarial.

• Two years of practical experience.
• The ability to communicate in good Arabic, and advanced skills in English, French, Urdu, and Filipino are a plus.

• Schedule and organize meetings
• Support daily administrative tasks
• Coordinate smoothly with the team and clients

• Love organization and details
• Communicate kindly and professionally
• Are comfortable using a computer
• Enjoy being part of a supportive team 🤍

Tasks and Responsibilities:

Organizing appointments and meetings and following up on them.

Receiving calls, responding to inquiries, and forwarding them to the relevant department.

Preparing correspondence and reports and maintaining files (both paper and electronic).

Coordinating work between departments and following up on administrative requests.

Data entry and continuously updating records.

Monitoring office inventory and requesting supplies as needed.

Supporting management in any other administrative tasks assigned.

(A basic requirement is to be proficient in Office programs, presentations, report preparation, and dashboards, preferably with experience in Power BI.)

• Support administrative operations and maintain documentation
• Support HR processes, including recruitment coordination
• Coordinate meetings, travel, and interdepartmental communications
• Ensure smooth daily office operations

• Bachelor's degree in Business Administration or related field
• Proficiency in Microsoft Office Suite
• Excellent communication skills in Arabic and English
• Strong organizational abilities and team-oriented mindset

• To be determined later