Administrative assistant Jobs for Fresh Graduates in Riyadh

Join Maison Pyramide as an Administrative Assistant!
This vital role is designed for individuals eager to support our administrative operations while contributing to the seamless functioning of our office environment.

Job Duties & Responsibilities:

• Assist with daily office tasks, managing correspondence.
• Organize office files and records, both physical and electronic.
• Prepare and edit various documents, reports, and presentations.
• Manage office supplies inventory and orders.
• Support office staff and departments as needed.
• Ensure timely delivery of reports and maintain organized documentation.
• Arrange travel and accommodation for executives, employees, and clients.
• Assist in visa application processes ensuring accuracy in documentation.
• Maintain compliance with government support programs.
• Handle additional tasks as requested by partners and managers.

Knowledge & Experience:

• Recent graduate in Business Administration, Management, or related field.
• Fluency in English and Arabic.

Skills & Abilities:

• Strong written and verbal communication skills.
• Excellent organizational skills with attention to detail.
• Effective time management skills.
• Proficient with Microsoft Office.
• Ability to maintain confidentiality and handle sensitive information.
• Positive attitude and eagerness to learn.

Join Maison Pyramide as an Administrative Assistant!
In this pivotal role, you will support the administrative operations of Maison Pyramide by managing daily office tasks and maintaining organized and efficient procedures. Your contribution will enhance office efficiency and ensure the smooth functioning of the organization.

Key Responsibilities:

• Assist with daily office tasks, including managing incoming and outgoing correspondence.
• Organize and maintain office files and records, both electronic and physical.
• Prepare and edit documents, reports, and presentations.
• Manage office supplies inventory and place orders as needed.
• Provide general support to the office staff and other departments.
• Ensure timely delivery of reports and maintain structured documentation.
• Arrange travel, transport, and accommodation for executives and clients.
• Assist with the visa application process for employees and partners.
• Manage administrative tasks related to office needs and take the lead on additional duties as requested.

Qualifications:
Recent graduate in Business Administration, Management, or a related field. Fluent in English and Arabic.

Skills:

• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Proficient in Microsoft Office.
• Positive attitude and willingness to learn.

First: General Administrative Tasks

Organizing appointments and meetings and preparing their minutes.

Receiving visitors and calls and coordinating official correspondence.

Saving and updating files and administrative records periodically.

Preparing periodic reports and presentations for management.

Following up on purchases and office supplies.

Organizing travel and reservations for management or employees.

Second: Human Resources Tasks (HR Assistant)

Implementing recruitment procedures (advertising, screening resumes, arranging interviews, and sending job offers).

Preparing employee files and saving them both on paper and electronically according to company policies.

Monitoring attendance, departures, vacations, and delays.

Contributing to the preparation of payroll and ensuring its accuracy.

Assisting in end-of-service and liquidation procedures.

Updating the human resources database and ensuring its compatibility with labor regulations.

Participating in organizing training courses and development programs.

Coordinating annual performance evaluation processes and following up on the implementation of recommendations.

Third: Additional Coordination Tasks

Connecting upper management with other departments.

Ensuring compliance with the company's internal policies.

Contributing to creating an organized and supportive work environment for employees.

Human Resources and Administrative Affairs Assistant Supervisor. Administrative experience in either human resources or a related administrative specialty and knowledge of labor systems.

Review of banks, government agencies, and ministries for processing transactions. Friday and Saturday are official holidays. If there are no transactions available in the office, there is no need to attend.