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Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationRiyadh
Join Us as an Administrative Assistant at Moelis & Company!
We are seeking a proactive and organized Administrative Assistant who shares our passion for our business and culture. As part of our team, you will play a crucial role in supporting our operations and ensuring a welcoming environment for our clients.

Reception Duties:
  • Meet and greet clients and visitors with a courteous demeanor.
  • Maintain a clean and organized reception area.
  • Prepare refreshments for guests.
  • Manage mail collection and distribution.
  • Answer calls and direct them appropriately.
  • Monitor and order pantry and office supplies.
General Administrative Duties:
  • Support client activities, including taking messages and addressing queries.
  • Manage diaries, coordinate meetings, and reserve conference rooms.
  • Organize travel arrangements and prepare itineraries.
  • Process expenses using Concur and manage financial reconciliations.
  • Assist with other duties or special projects as assigned.
Required Skills & Experience:
  • Proficiency in Word, Excel, and PowerPoint.
  • Experience in the professional services sector.
  • Exceptional organizational and communication skills.
  • Ability to thrive in a fast-paced environment with great attention to detail.
We are an equal opportunity employer committed to diversity and inclusion.

Requirements

  • Requires 2-5 Years experience

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Join Moelis & Company as an Administrative Assistant
We are passionate about our business and culture, and are seeking individuals with that same drive. This role focuses on both reception and general administrative duties.

Reception Duties:
  • Meet and greet clients and visitors in a friendly and courteous manner.
  • Keep the reception area clean and tidy.
  • Prepare refreshments for guests.
  • Collect mail from the * Box and distribute it to the relevant people.
  • Answer calls and direct them to the concerned person or take messages and relay them.
  • Monitor and order pantry and office supplies.

General Administrative Duties:
  • Support client activities proactively, liaising with clients, taking messages, passing on information, dealing with simple queries, and assisting with client events.
  • Manage diaries, coordinate meetings, reserve conference rooms, and set up conference calls.
  • Manage client contacts and inbox for bankers.
  • Photocopy and scan documents.
  • Make travel arrangements and prepare itineraries for business travel.
  • Process and monitor expenses using Concur and reconcile with AMEX statements.
  • Handle any other duties or special projects as requested by the Office Manager or bankers.

Required Skills & Experience:
  • Proficient in Microsoft Word, Excel, and PowerPoint.
  • Previous experience in the professional services sector.
  • High level organizational skills.
  • Excellent written and verbal communication skills.
  • Experience in a fast-paced environment with strong attention to detail.

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