Administrative assistant Jobs in Riyadh

 Job Opening: Admin / Procurement / Accounting Assistan.
We are looking for a highly organized and detail-oriented Admin / Procurement / Accounting Assistant to join our team in Riyadh, Saudi Arabia.
📍 Location: Riyadh, Saudi Arabia💼 Employment Type: Full-time

🔧 Key Responsibilities:

• Handle daily administrative tasks and office coordination
• Manage procurement processes (RFQs, supplier coordination, purchase orders)
• Assist in accounting tasks (invoicing, accounts payable/receivable, expense tracking)
• Maintain accurate records and documentation
• Prepare reports and support management as needed

✅ Requirements:

• Bachelor’s degree in Accounting, Business Administration, or related field
• Minimum 2–5 years of relevant experience
• Strong knowledge of Microsoft Excel and Office tools
• Experience in procurement and basic accounting is a plus
• Good communication skills in English (Arabic is an advantage)
• Currently based in Saudi Arabia or willing to relocate
• Knowledge with ERP system ( Oodo is preferable)

• Coordinate with Saudi Arabian government departments for licenses and visa processing.
• Manage company profiles on government portals (*, GOSI, MoC, etc.).
• Handle general reception duties and assist visitors, answer calls, and manage mail.
• Provide clerical support including IT and translation, letter drafting, and maintaining compliance.
• Organize and maintain public spaces including conference and break rooms.
• Assist with internal activities such as staff lunches and client events.
• Perform other administrative duties as required.

• Bachelor’s degree in Business Administration, IT, or English.
• 5 years of administrative experience, preferably with Saudi government relations.
• Fluency in Arabic and English, both verbal and written.
• Strong computer skills, especially in Microsoft Office.
• Excellent organizational, communication, and interpersonal skills.
• Proactive and client-service oriented.

• Prepare and follow up on procurement requests.
• Input data and organize supplier files and invoices.
• Coordinate with management regarding material requirements.
• Prepare simple reports using Excel.
• Support the procurement team in daily operations.

• Bachelor's degree in a relevant field.
• Recent graduate or basic experience in administration.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organizational and detail-oriented skills.
• Previous experience in contracting companies is preferred.

• Coordinate between teaching administrative coordinators and the undergraduate office for smooth operations.
• Attend assigned classes to assist instructors and manage class dynamics.
• Organize and distribute class materials such as notes and case studies.
• Monitor student behaviors and exam regulations for special needs.
• Communicate effectively with IT and Facilities to ensure classroom readiness.
• Schedule and oversee office activities while maintaining clear communication with faculty and students.
• Assist in organizing orientations, graduation ceremonies, and other college events.

• Handle incoming calls and emails in both English and Arabic.
• Prepare reports, documents, and correspondence.
• Maintain filing systems and records.
• Coordinate meetings and schedules.
• Provide general administrative support to management.

• Fluency in English and Arabic (mandatory).
• Strong communication and organizational skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Previous administrative experience is preferred.

• Register accounting operations, perform reconciliations, and execute monthly and annual closures.
• Manage Accounts Payable (AP), including validation and registration of invoices and payment tracking.
• Prepare bank reconciliations and monthly cash flow statements, including projections and variance analysis.
• Prepare and present local taxes in KSA (VAT, Zakat, WHT) and coordinate with external advisors.
• Organize and archive financial and legal documents, manage suppliers and service renewals.
• Provide administrative and operational support to the team and prepare documentation for audits and financial reporting.

• Saudi Nationality is a must.
• Bachelor’s degree in Accounting, Finance, or Administration.
• 2-4 years of accounting experience with knowledge of the full cycle, closures, and KSA taxation (VAT, Zakat, WHT).
• Proficiency in accounting ERPs (SAP, SAP B1, Odoo) and advanced Excel; knowledge of Office and reporting tools.
• Languages: Native Arabic, high-level English, Spanish is a plus.
• Skills: analytical ability, organization, autonomy, effective communication, problem-solving, and high integrity.

• Coordinating with Saudi Arabian government departments for licenses, permits, and visa processing.
• Handling all government portals and updating company profiles on GOSI, CoC, SBC, MoC, Zacat, Qiwa, Muqeem, and others as needed.
• General reception duties including greeting visitors, answering calls, and handling mail.
• Providing clerical support including IT and translation support, drafting letters, and maintaining compliance with government portals.
• Keeping public spaces organized and assisting with internal activities like staff lunches and client development.
• Performing additional duties as required.

📢 Job Announcement | Administrative Assistant

A company operating in the restaurants and food services sector announces the availability of a job vacancy for the position of:

🔹 Administrative Assistant
📍 Work Location: Riyadh

🔸 Conditions and Requirements:

• The applicant must be Saudi national
• Recent graduate or have some experience in administrative work
• Holder of a suitable qualification (Business Administration, Office Management, or a related field)
• Good experience or knowledge in administrative work and government platforms
• Good familiarity with Microsoft Office programs (Word, Excel, PowerPoint)
• High organizational skills and ability to follow up on tasks
• Proficiency in communication and teamwork

🔸 Job Responsibilities:

• Follow up on administrative transactions and government systems
• Organize internal and external files and correspondences
• Prepare reports and schedules using Office programs
• Coordinate between different departments
• Support the team in daily tasks

🔸 Benefits:

• Professional work environment
• Opportunities for development and career growth
• Competitive salary and benefits

📩 To apply:
Please send your CV to the company link 
https://***********************************************************************

• Manage executives’ schedules, appointments, and travel arrangements.
• Prepare and edit correspondence, presentations, and official documents.
• Coordinate meetings and prepare agendas while taking minutes.
• Maintain accurate electronic and physical filing systems with confidentiality.
• Handle incoming calls, emails, and inquiries professionally.
• Support procurement processes and manage office supplies.
• Assist with reports, data analysis, and documentation.
• Ensure compliance with company policies and procedures.

Job Summary:

The clinic coordinator is responsible for organizing the workflow within the clinic and ensuring a distinguished experience for patients from the moment they arrive until the service is completed. Their duties include coordinating between doctors, nursing, and supporting departments, managing appointments, and following up on patients' needs to ensure the quality of service and the smoothness of daily operations.

Tasks and Responsibilities:

• Welcoming patients and directing them to the appropriate clinics.

• Managing the appointment schedule and ensuring its accuracy and updates.

• Coordinating between doctors and nursing to ensure smooth workflow within the clinic.

• Following up on patient files and ensuring the completeness of required data.

• Responding to phone inquiries and providing necessary information to patients.

• Monitoring waiting cases and working to reduce wait times as much as possible.

• Preparing daily reports on the number of visitors, appointments, and operational notes.

• Dealing with complaints and notes, resolving them or escalating them to the relevant management.

• Coordinating with the insurance department to ensure the accuracy of approvals and procedures.

• Adhering to quality policies and safety standards within the healthcare facility.

• Supporting administrative activities such as organizing files, monitoring supplies, and organizing the work environment.

• Provide end-to-end administrative and office support to KSA, CT, and JM leadership.
• Act as the first point of contact, managing communications, scheduling, travel, and office operations.
• Support the General Manager across MENA by tracking initiatives and preparing leadership communications.
• Oversee immigration and mobility processes while ensuring compliance with safety standards.
• Manage petty cash, expenses, and gather market intelligence in KSA and the MENA region.

• Relevant qualification or experience in administration/public relations.
• Proficient in Microsoft Office and travel/expense systems.
• Effective communicator with strong planning and coordination skills.

We are seeking a dedicated Administrative Assistant to provide comprehensive support to our team and ensure smooth daily operations. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling correspondence, maintaining filing systems, and assisting with document preparation and data entry tasks. This role requires excellent organizational skills, attention to detail, strong communication abilities, and proficiency in office software applications to effectively support various administrative functions.

Admistrative helping the manager