Office Manager to the CEO & EVPs

About the Role

Ethra For Human Resources Consulting is seeking an Office Manager to the CEO & EVPs to join their team in Riyadh. This full-time role primarily provides administrative and operational support to the Executive Vice President's (EVP) office, ensuring efficient daily operations, calendar management, and document control. The position also offers limited administrative support to the CEO's office as needed.

Role Context and Purpose

The Office Manager acts as a central coordination point between the EVP, internal departments, and external stakeholders, including vendors and clients. The role is critical for maintaining effective communication, managing executive directives, and ensuring timely follow-up on tasks. This position requires a high degree of discretion and organizational skill to manage complex executive schedules and sensitive documentation.

Key Responsibilities

• Direct and manage the daily administrative operations of the EVP’s office, ensuring smooth execution, high confidentiality, and workflow efficiency.
• Manage and optimize the EVP’s complex calendar, inbox, meetings, contracts, executive documents, and office requirements.
• Serve as the central point of coordination between the EVP’s office and internal departments, external stakeholders, vendors, and key corporate clients.
• Represent the EVP in designated internal and external meetings, ensuring precise documentation and timely delivery of Minutes of Meetings (MoM).
• Provide targeted administrative assistance to the CEO’s office (approximately 1–2%) as required to maintain seamless executive support.
• Oversee document management and tracking, ensuring all executive files, agreements, and correspondence are organized and up to date.
• Coordinate daily office requirements with relevant departments and ensure the availability of necessary office supplies and administrative resources.
• Follow up on executive directives, meeting action items, and pending tasks to ensure timely completion.

Qualifications and Experience

• Minimum of 3 years of relevant experience in Office Management, Executive Assistance, Administrative Coordination, or similar roles.
• Previous experience supporting C-Level executives is preferred.
• Professional fluency in both written and spoken Arabic and English is required.
• A Bachelor's degree, preferably in Business Administration or a related field, is preferred.

Required Skills

• Technical Proficiency: Strong skills in MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Soft Skills: Excellent communication, polished executive presence, professional etiquette, high discretion, and stress tolerance.

Application Process

Candidates meeting the specified requirements are encouraged to apply for this full-time position in Riyadh.