Administrative Assistant Jobs in Riyadh

About the Role

Tahaluf, a leading organizer of B2B live and on-demand events in Saudi Arabia, is seeking a Conference Support Administrator for a 5-month freelance/contractor position. As a joint venture involving Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF), Tahaluf is responsible for organizing major events such as LEAP, Cityscape, Black Hat MEA, and CPHI Middle East. This role offers an opportunity to contribute to large-scale projects within a collaborative team environment, supporting the success of prominent global events.

Role Overview

This position requires an administrator with a strong focus on detail and advanced proficiency in Microsoft Excel, specifically in managing v-lookups, pivot tables, and financial reporting. The Conference Support Administrator will play a key role in supporting the Content and Sales teams by maintaining budget trackers, processing speaker and supplier payments, and ensuring accurate record-keeping for event-related expenditures.

Key Responsibilities

• Manage v-lookups, pivot tables, and financial reporting requirements using advanced Excel skills.
• Maintain the budget tracker on the ERP system for the Content and Sales teams.
• Process conference speaker-related payments, including honorariums, speaker fees, and reimbursements.
• Handle supplier payments for event-related activities across the Content, VIP, Investor Program, and Sales teams.
• Manage event expenses from logistics suppliers/vendors and process invoice payments as required.
• Update budget and invoice trackers, along with contingent worker records.
• Maintain accurate records and databases pertaining to speaker and content/logistics vendor payments.
• Create and maintain an accreditation guide according to the accreditation provider's specifications, if applicable.
• Upload conference content, including the conference program, speaker details, and whitepapers, to the digital event platform.
• Provide general administrative support to the conference team as needed.

Qualifications and Requirements

• Proven experience and strong proficiency in Microsoft Excel, including v-lookups and pivot tables.
• Experience with financial reporting.
• Experience maintaining budget trackers on an ERP system.
• Experience processing supplier payments.
• Experience processing invoice payments.
• Experience creating and maintaining accreditation guides.
• Experience uploading content to digital event platforms.
• Strong communication skills.
• Excellent customer service skills.
• Proficiency in IT skills, including Microsoft Office Suite.
• Familiarity with CRM systems.
• Strong organizational skills.
• Ability to prioritize workload effectively.
• Exceptional attention to detail.
• Proven ability to meet deadlines.
• Ability to work effectively within a team environment.

Work Context

This is a 5-month, full-time, fixed-term freelance/contractor role. The position is based in Riyadh, Saudi Arabia, but the role can be performed remotely. Relocation or sponsorship support is not provided for this position. Tahaluf is committed to diversity and inclusion, and hiring decisions are based on relevant qualifications and merit. The company provides a disability-friendly environment; please inform them if support or adjustments are required during the interview or selection process.

• Greet visitors and manage front desk operations.
• Answer and direct phone calls efficiently.
• Handle appointment scheduling and administrative tasks.
• Assist clients with inquiries and provide excellent customer service.
• Maintain organization and a welcoming atmosphere in the office.

• Strong phone etiquette and effective communication skills.
• Proficiency in clerical tasks such as filing, scheduling, and data entry.
• Ability to work collaboratively in a team setting and manage multiple tasks.
• Prior experience in a similar role is preferred but not required.
• High school diploma or equivalent.

• Receiving clients and visitors and welcoming them.
• Answering phone calls, WhatsApp messages, and emails.
• Registering new members and renewing subscriptions.
• Monitoring client attendance and managing bookings and appointments.
• Collecting fees and issuing invoices according to approved procedures.
• Providing information about courses, sports programs, and offers.
• Coordinating with trainers and management regarding schedules and updates.
• Maintaining the confidentiality of client data.
• Preparing daily reports regarding attendance and sales.
• Maintaining cleanliness and organization.

About the Role

Maleen Consultant Center is seeking a committed and professional individual to fill the position of "Dental Appointment Coordinator". This role plays a pivotal part in ensuring the smooth running of our patient appointment system and delivering excellent service to our clients. We are looking for someone with a strong work ethic, a commitment to patient care, and readiness to embark on a rewarding career within our esteemed center.

Key Responsibilities

As a Dental Appointment Coordinator, your primary responsibilities will include:

• Efficiently and effectively managing and scheduling patient appointments.
• Ensuring the appointment schedule is maintained without any conflicts or overlaps for more than two years.
• Providing exceptional customer service to all patients.
• Handling all patient interactions with professionalism and a positive attitude.

Qualifications and Requirements

To be considered for this role, candidates must meet the following requirements:

• Possess over two years of experience in dental appointment scheduling.
• Demonstrate high levels of communication skills.
• Exhibit excellent customer service capabilities.
• Be available to start immediately.
• Maintain a pleasant demeanor and a positive attitude towards work.

Core Skills

The skills required for this position include:

• Effective communication skills.
• Ability to provide outstanding customer service.
• Readiness to start work immediately.
• Good and professional interpersonal skills.

Job Details

Company: Maleen Consultant Center
Location: Riyadh, Riyadh, Saudi Arabia
Job Type: Full-time

The company announces its desire to attract a highly competent and professional Personal Assistant and Executive Secretary to support management and organize daily tasks.

Key Tasks:

• Manage correspondence, emails, and daily communications.
• Organize appointments and meetings and prepare reports.
• Coordinate administrative tasks and follow up on various assignments.
• Prepare and draft official letters and correspondence in English and Arabic.
• Deal with external parties and clients with high professionalism.

Requirements:

• Excellent command of the English language, spoken and written (essential).
• High communication and professional writing skills.
• Proficiency in using Microsoft Office programs and email.
• Ability to organize time, manage priorities, and work under pressure.
• Maintain confidentiality and professionalism in dealings.
• Previous experience in secretarial or executive support is preferred.

If you possess strong organizational skills and an excellent level of English, we are pleased to receive your CV and join our team.

Receptionist – Veterinary Clinic

A veterinary clinic in the Qurtubah district of Riyadh announces a job opening for the position of Receptionist to join the team.

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Job Duties:

• Receive clients and visitors in a polite and professional manner.
• Answer calls and WhatsApp messages.
• Coordinate and book appointments.
• Register client and pet data.
• Support daily administrative tasks within the clinic.
• Handle inquiries related to services and adoption when needed.

Requirements:

• Saudi national.
• Proficiency in English.
• Politeness and good customer service skills.
• Organizational and communication skills.
• No objection to dealing with cats and dogs.

Work Location: Qurtubah District – Riyadh

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Working Hours:

• Saturday to Thursday: 2:00 PM to 10:00 PM.
• Friday: 4:00 PM to 10:00 PM.
• One day off per week.

Note: The work environment is within a veterinary clinic, so the applicant must be a lover of animals and comfortable dealing with them.

• Front Office & Visitor Management: Greet and welcome visitors; manage visitor access as per security procedures; answer and forward calls effectively.
• Administration & Facilities Coordination: Manage office supplies, coordinate maintenance activities, and support administrative functions like documentation and filing.
• Employee & Corporate Support: Assist with employee onboarding and offboarding, and support employee engagement activities.
• Operational Support: Handle reporting, logistics coordination, and vendor communications.

• Strong communication and customer service skills.
• Professional appearance and organizational abilities.
• Proficiency in Microsoft Office.

About the Role

Alfanar is looking for a Data Entry Specialist to support the Planning team at its Riyadh headquarters. This full-time role is suitable for individuals with 0-1 years of experience seeking to contribute to a leading Saudi company with an international presence in electrical manufacturing, energy solutions, and digital services. The successful candidate will play a key role in maintaining the accuracy of project planning records and supporting the effective execution of projects.

Job Responsibilities

• Update project schedules in Primavera P6 based on approved work progress data from the site, ensuring the data accurately reflects actual site conditions.
• Enter activity percentages, actual dates, and progress information as directed by the Project Management Office (PMO) team.
• Collect daily and weekly progress data from site teams and follow up with construction teams to obtain updated activity sheets and progress inputs.
• Maintain updated records of all site activities.
• Support the planning team in preparing look-ahead schedules, progress summaries, and key planning reports.
• Export schedules, bar charts, and diagrams from Primavera P6 for management and reporting purposes.
• Ensure the accuracy and timeliness of data entry in Primavera P6 and maintain organized planning files and backups in shared folders.
• Collaborate effectively with teams to achieve business objectives and ensure open communication with colleagues and managers, demonstrating responsiveness to directions and feedback.
• Execute planned activities to meet operational and development objectives according to delivery schedules, utilizing resources efficiently to achieve goals within cost and time constraints.
• Address and resolve any related issues that arise during project execution, escalating complex operational issues as needed.
• Adhere to quality requirements and specifications for relevant products, processes, or activities.
• Implement and comply with all specified policies, procedures, work instructions, and safety regulations.

Required Qualifications

• Bachelor's degree in Business Administration.
• Experience: 0-1 years (Fresh Graduate).

Key Skills

• Proficiency in Primavera P6.
• Strong communication skills.
• Excellent organizational skills.
• Ability to maintain confidentiality.

Additional Information

The work location is in Riyadh, Saudi Arabia. This role is full-time and requires 0-1 years of experience.

• Reception & Office Coordination:
  Manage the day-to-day reception tasks including welcoming visitors, managing calls and emails, coordinating meeting rooms, and acting as a resource for office queries.
• Executive Assistant Support:
  Support three executives by handling calendar management, meeting coordination, preparing documents, managing travel bookings, and overseeing expenses and reporting.
• Administration & Organization:
  Maintain digital and paper filing systems, support onboarding logistics for new employees, assist with miscellaneous projects, and ensure confidentiality.

• Experience in a receptionist, EA, or office support role.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Teams).
• Strong organizational skills and a degree or relevant experience.
• 4+ years of relevant work experience.

• Experience supporting multiple executives and working in a corporate environment.
• Fluent in both English and Arabic.

About the Role

Saudi Services For Electro Mechanic Works Co. (SSEM) is seeking a dedicated Receptionist to join its team in Riyadh, Saudi Arabia. This full-time position is suitable for individuals with 0-1 years of experience looking to start their career in a corporate setting. The Receptionist will be the primary point of contact for visitors and clients, ensuring a professional and efficient first impression.

Key Responsibilities

• Greet and assist all visitors and clients, directing them to the appropriate departments or personnel.
• Answer incoming telephone calls and transfer them to the relevant person or department.
• Manage incoming and outgoing mail and electronic correspondence, distributing it as required.
• Provide administrative support to various departments, including printing, copying, and document preparation.
• Maintain the cleanliness and organization of the reception area to ensure a professional atmosphere.
• Coordinate with courier or delivery companies for document pickup and delivery.
• Accurately record visitor information and maintain the daily visitors' log.
• Prepare periodic reports on visitor activity, phone logs, and daily interactions upon request.
• Monitor visitor behavior and act with professionalism and discretion in sensitive situations, reporting to management or security as necessary.

Required Qualifications

• Ability to professionally greet and assist visitors and clients.
• Capability to handle incoming phone calls and transfer them accurately.
• Skill in managing and distributing mail and correspondence.
• Proficiency in providing basic administrative support.
• Ability to maintain a tidy and organized reception area.
• Experience coordinating with external delivery services.
• Detail-oriented approach for maintaining accurate visitor logs.
• Capacity to generate reports as requested.
• Demonstrated discretion and professionalism in handling sensitive situations.

Essential Skills

• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Proficiency in basic administrative tasks.
• Customer service orientation.
• Professional demeanor and appearance.
• Attention to detail.

Work Details

This is a full-time position based in Riyadh, Saudi Arabia. The role requires 0-1 years of experience. Saudi Services For Electro Mechanic Works Co. (SSEM) is the employing company.

Receptionist - Medical Clinic

Receiving patients and visitors, organizing appointments, answering calls and inquiries, and managing patient data professionally. Politeness and good communication skills are required, as well as the ability to organize and work within a team. Previous experience is preferred.

Features:

• Professional and upscale work environment
• Opportunities for career development
• Salary and benefits to be determined after the interview

About the Executive Assistant Role

Laverne Group is seeking a highly organized, proactive, and resourceful Executive Assistant to provide comprehensive administrative and strategic support to senior leadership. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional communication skills, and consistently handles sensitive information with discretion and confidentiality. This role requires strong problem-solving abilities, excellent time-management skills, and the ability to anticipate the needs of executives. The position is based in Riyadh, Saudi Arabia, and is a full-time role.

Key Responsibilities

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Serve as the primary point of contact between executives, internal teams, and external stakeholders.
• Prepare and edit correspondence, presentations, reports, and other documents.
• Uphold strict confidentiality and handle sensitive information with professionalism.
• Organize and oversee meetings, including preparing agendas, recording minutes, and tracking action items.
• Coordinate and manage special projects and initiatives as assigned.
• Assist in the preparation of reports, summaries, and data analyses to support executive decision-making.
• Streamline administrative processes to ensure efficient and effective workflow.
• Plan and coordinate domestic and international travel, including itineraries, accommodations, and expense reports.
• Manage logistics for internal and external meetings, events, and engagements.
• Serve as a liaison between executives and employees, clients, vendors, and external partners.
• Draft, review, and send professional emails and communications on behalf of executives.
• Build and maintain positive working relationships across the organization.

Qualifications and Experience

• A Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
• 1-3 years of experience as an Executive Assistant or in a similar administrative role.
• Experience level of 0-1 year is also considered.

Required Skills and Competencies

• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and productivity tools such as Google Workspace and project management platforms.
• Strong organizational skills with the ability to multitask, prioritize, and manage time effectively.
• High level of discretion, integrity, and professionalism.
• Strong problem-solving and critical-thinking skills.
• Ability to work independently while managing multiple high-priority tasks.
• Excellent interpersonal and relationship-building abilities.
• Tech-savvy and adaptable to new systems, tools, and technologies.

Work Environment and Type

This is a full-time position located in Riyadh, Saudi Arabia. The role requires the ability to work effectively in a fast-paced environment and manage multiple high-priority tasks simultaneously.