Administrative Assistant📣 Job Ad

Join Vallourec as an Executive Administrative Assistant!
Vallourec is a leader in providing tubular solutions for the energy sector and for demanding industrial applications. We are looking for an organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to our Executive Director and management team.

Key Responsibilities:

• Provide comprehensive administrative support to the Executive Director and management team.
• Maintain proper filing systems and safeguard all company documents.
• Assist in the development of presentations for internal and external audiences.
• Attend meetings and prepare initial draft of minutes and summaries.
• Coordinate activities and information flow between different departments.
• Create, edit, and manage official documents, reports, and correspondence.
• Manage communication with external authorities and respond to surveys.
• Organize major company events and workshops, handling all logistics.
• Support the production team in maintaining accurate reports and preparing KPI reports.
• Conduct data analysis and create templates for reports as required.

Requirements:
Candidates must possess a strong ability to coordinate and communicate effectively, demonstrating professionalism and confidentiality in all dealings. A degree in Business Administration or a related field is preferred. Prior experience in an administrative role will be advantageous.

If you are interested in an enriching career with a pioneering company that values innovation and safety, apply now!

Join Our Team as an Administrative Assistant!

We are seeking a dedicated Administrative Assistant to join our team in Dammam, Eastern Saudi Arabia. In this role, you will handle a variety of administrative support tasks and manage the visitor management system effectively.

Responsibilities:

• Greet clients and visitors with a friendly demeanor.
• Assist clients in navigating the office and its facilities.
• Perform various administrative tasks, including copying, taking notes, and scanning documents.
• Prepare meeting and training rooms to ensure they are ready for use.
• Maintain workplace security by issuing and checking in visitor badges.
• Issue purchase requisitions and assist the invoicing team with goods receipt issues and invoice submissions.
• Issue cash in advance invoices.
• Insert ZATCA invoice copies for all invoice packages.
• Submit expenses and manage attendance records.

Qualifications:

• Diploma in IT, Administration, or Accounting.
• Strong computer skills in Microsoft Office.
• Excellent command of the English language (reading, writing, speaking).
• Strong communication skills and a positive attitude.

About Us:
Every day, the oil and gas industry’s best minds put more than 150 years of experience to work to help our customers achieve lasting success. Join our global family, where we are committed to powering the industry that powers the world through innovative solutions and exceptional service.

Secretary and Administrative Assistant Tasks

The administrative tasks .1 Managing files and documents and providing administrative support. .2 Organizing schedules and appointments.

.3 Dealing with the phone and providing answers. .4 Organizing meetings and gatherings. .5 Managing the schedule of the General Manager.

.6 Organizing travel and trips and managing reservations for the administration and employees.

.7 Dealing with government platforms.

.8 Preparing reports and dealing with archives and emails and presenting them to the administration and responding to them.

.9 Dealing with foreign companies and external imports.

The required skills .1 Organizational and management skills.

.2 Customer handling skills.

.3 Analytical and research skills. .4 Teamwork skills. .5 Problem-solving skills. .6 Ability to adapt to pressure.

The required qualifications .1 A degree in management or secretarial or a related field (or relevant practical experience). .2 Experience in the administrative or secretarial field.

.3 Proficiency in English (speaking - reading - writing) at an excellent level is a key requirement.

.4 Computer skills (Microsoft Office). Job advantages:

.1 Working hours 8 hours a day, 6 days a week, Friday is a holiday and Saturday is half a day

.2 Work location: Dammam

.3 Annual leave 21 days

.4 Monthly salary: from 4000 to 6000 Riyals depending on years of experience and evaluation after the personal interview.

The advanced practical experience is considered an additional advantage during the hiring evaluation.

.5 Training and trial period of two months with a training reward of 4000 to 4500 Riyals determined after the interview.

.6 Medical insurance.

.7 Social security benefits. .8 Employee rights according to the Ministry of Labor system.

Please send your CV to the emaili@***************and candidates will be contacted to schedule a personal interview