Administrative assistant Jobs in Madinah

Join Our Team and Shape the Future of Education!
We are searching for a dedicated Administrative Specialist to join our educational center. This role is initially a temporary position to cover parental leave, but we hope to foster a long-term relationship with our new hire.

Key Responsibilities:

• Act as a central point of contact for students, parents, and teachers for various inquiries.
• Work collaboratively within a team to support all administrative tasks.
• Manage communication with applicants and correspond with educational institutions and authorities.
• Assist school management with administrative duties ensuring the smooth running of daily operations.
• Utilize the Easysoft school management software after training.
• Handle incoming and outgoing correspondence (both phone and mail).
• Contribute to the organization of our educational offerings and quality management.

Your Profile:

• Completed vocational training as an Administrative Specialist, Office Management, or similar.
• Ideally possess experience in secretarial or office management functions.
• Strong teamwork and communication skills.
• Organized, service-oriented, and customer-friendly demeanor.
• Reliable, meticulous, and responsible in work approach.
• Ability to maintain composure and flexibility during high workload periods.
• Proficient in MS Office applications.

Our Offer:

• Employer-funded retirement plan.
• Bicycle leasing options.
• Opportunities for professional and personal development.
• Comprehensive employee training programs.
• Sabbatical offers.
• 30 vacation days per year and paid leave on specific holidays.
• Health promotion offers.
• Meaningful work in a collegial environment.

We encourage applications from individuals with disabilities who meet the qualifications.
We look forward to receiving your compelling application!

Job Objective Providing administrative and organizational support for daily factory operations, contributing to the organization of correspondence, files, reports, and coordination between departments to ensure the workflow is efficient and regular. Main Tasks and Responsibilities - Organizing and maintaining administrative and paper and electronic records and files. - Preparing and printing letters, reports, and administrative forms. - Monitoring attendance, departure, and vacations in coordination with human resources. - Receiving calls and responding to inquiries and forwarding them to the relevant authorities. - Coordinating appointments and meetings and preparing meeting minutes when necessary. - Following up on purchase requests and office needs for the factory. - Data entry and updating approved records and systems. - Coordinating between different departments in the factory to ensure smooth operation. - Following up on email and official correspondence. - Assisting in preparing employee files, contracts, and circulars. - Preparing periodic reports related to administrative and operational activities. - Complying with factory policies, procedures, safety, and quality systems. - Executing any other tasks assigned by management within the scope of work. Required Qualifications - Diploma or Bachelor's degree in management or a related field. - Previous experience in administrative work or factories is preferred. - Proficiency in using Microsoft Office programs, especially Excel and Word. - High organizational skills and time management. - Ability to communicate and work within a team. - Ability to handle work pressure and accuracy in task execution. Authorities - Access to files and records related to administrative work. - Direct coordination with different departments to serve the interests of the work. - Requesting office supplies according to approved procedures. Key Performance Indicators (KPIs) - Accuracy and speed in completing administrative tasks. - Adherence to deadlines and required reports. - Quality of organizing files and data. - Level of cooperation and coordination between departments. - Adherence to factory policies and procedures. Working Hours and Days According to the factory's adopted work policy and operating schedule.