Office manager Jobs in Tabuk

Join us as we shape a world-class yachting destination on the Red Sea.

At Amaala Yacht Club, our vision is bold: to be recognized as the unrivaled yacht club on the Red Sea coast — a destination that not only celebrates the spirit of yachting and water-based pursuits but also fosters a shared commitment to ocean health and exceptional experiences.

As the Office Manager, you will play a key role in ensuring smooth administrative operations and providing high-level support to the General Manager. This position requires a proactive, highly organized, and detail-oriented individual capable of managing office administration, coordinating executive functions, and assisting in operational management while upholding the highest service standards in a prestigious private club.

Key Responsibilities:

• Executive Support: Act as the main contact point between the General Manager and stakeholders, manage schedules, prepare reports, and assist in confidential matters.
• Office Administration: Oversee daily operations, maintain filing systems, manage office supplies and equipment, ensure policy compliance, and facilitate efficient communication.
• Member & Guest Relations: Handle requests from members and VIPs, address inquiries, organize executive-level events, ensuring alignment with luxury standards.
• HR & Staff Coordination: Assist in scheduling, onboarding, and coordinating employee engagement initiatives, benefiting from an organized recruitment process.
• Financial Support: Aid in invoice processing, expense tracking, and procurement while ensuring cost-effective purchasing.
• Event Coordination: Organize executive meetings and assist with club events, managing all logistical needs.
• IT Support: Manage office communications, maintain digital records, and support IT-related tasks.
• Safety & Environment: Apply safety and quality management policies and contribute to continuous improvement.

Qualifications:

• Bachelor’s degree in Business Administration, Hospitality Management, or related field preferred.
• 5+ years in office management, executive assistance, or hospitality administration, with luxury hospitality experience favored.
• Strong proficiency in Microsoft Office Suite and CRM tools.
• Excellent English and Arabic communication skills.
• Ability to handle confidential information discreetly.
• Strong organizational and problem-solving skills with attention to detail in a high-pressure environment.

Be part of something unique. Help us define the future of yachting!

Your Next Role Starts Where Innovation and Purpose Meet

Red Sea Global is proud to partner with Equinox Hotels—a global icon in fitness and high performance living—as they launch a groundbreaking resort at Amaala.

This opportunity doesn’t come often. We are actively supporting Equinox in their talent efforts by spotlighting this exciting role. Join the Equinox’s high-performance lifestyle ecosystem. Be a lifestyle leader and take your hospitality career to a whole new level.

Job Purpose
The Office Manager plays a key role in ensuring smooth administrative operations and providing high-level support to the General Manager in a luxury hospitality environment. This role requires a proactive, highly organized, and detail-oriented individual who can manage office administration, coordinate executive functions, and assist in operational management while upholding the highest service standards expected in a prestigious hotel.

Job Responsibilities

• Executive Support to the General Manager: Act as the primary point of contact between the GM and internal/external stakeholders. Manage the GM’s schedule, meetings, and travel arrangements. Prepare reports, presentations, and correspondence on behalf of the GM. Assist in confidential matters, maintaining discretion and professionalism at all times.
• Office Administration & Operations Management: Oversee the day-to-day office operations to ensure efficiency and organization. Manage office supplies, office equipment maintenance, and vendor contracts. Maintain digital and physical filing systems for administrative and hotel records. Ensure compliance with company policies, procedures, and industry regulations. Act as a liaison between departments to ensure seamless communication and coordination.
• Guest Relations Support: Assist with high-profile member and VIP guest requests on behalf of the GM. Handle inquiries and complaints with professionalism and a service-first mindset. Ensure that all administrative tasks align with the hotel’s luxury service standards. Organize and oversee executive-level hotel events as needed.
• HR & Staff Coordination Support: Assist the HR department with staff scheduling, onboarding, and documentation. Help coordinate employee engagement initiatives and internal communications. Monitor and track employee performance reviews, training, and compliance. Support recruitment processes by liaising with candidates, scheduling interviews, and maintaining records.
• Financial & Procurement Support: Assist finance director with basic financial tasks such as invoice processing, expense tracking, and petty cash management. Work with finance director to ensure timely submission of financial reports. Oversee office and operational procurement, ensuring cost-effective purchasing while maintaining luxury standards.
• Event & Meeting Coordination: Organize and coordinate executive meetings, including agenda preparation and minutes recording. Assist events manager in planning and executing hotel events, board meetings, and VIP gatherings when needed. Ensure that all executive logistical needs for meetings and events are met, including catering, AV support, and guest accommodations.
• IT & Communication Support: Manage office communications, including emails, phone calls, and internal messaging systems. Assist in maintaining digital records and supporting IT-related administrative tasks. Ensure seamless use of digital tools for guest bookings, event planning, and member communications.
• Safety, Quality & Environment: Apply safety, quality, and environmental management policies, procedures, and controls to ensure employee safety, legislative compliance, delivery of high-quality products/services, and a responsible environmental attitude.
• Continuous Improvement: Contribute to the identification of opportunities for continuous improvement of department’s systems, processes, and practices considering ‘international best practice’, improvement of business processes, cost reduction, and productivity improvement.

Job Requirements

• Bachelor’s degree in business administration, Hospitality Management, or a related field preferred.
• 5+ years of experience in office management, executive assistance, or hospitality administration.
• Prior experience in luxury hospitality, or high-end resorts is an advantage.
• Strong proficiency in Microsoft Office Suite, CRM software, and administrative tools.
• Excellent written and verbal communication skills in English and Arabic.
• Ability to handle confidential information with discretion and professionalism.
• Strong multitasking, organizational, and problem-solving skills.
• Ability to work in a fast-paced, high-pressure environment while maintaining attention to detail.

Preferred Skills & Attributes:

• Experience working with high-net-worth individuals and VIP clientele.
• Strong customer service orientation with a refined, luxury hospitality mindset.
• Ability to anticipate the needs of executives and proactively provide solutions.
• Multilingual skills (English and Arabic required, any further languages preferred but not required).

Work Environment & Expectations:

• Must be flexible to work beyond standard office hours, including evenings and weekends as needed.
• Hands-on role requiring active engagement with staff, members, and executives.
• Professional appearance and demeanor required to uphold the hotel’s prestige.