Executive Secretary📣 Job Ad

About the Role
We are seeking a highly organized, proactive, and professional Executive Secretary to support our CEO in managing daily operations, communication, and strategic administrative tasks. This role requires exceptional attention to detail, strong communication skills, and the ability to handle sensitive information with absolute confidentiality.

Key Responsibilities

• Provide high-level administrative support to the CEO, including calendar management, meeting coordination, and travel arrangements.
• Prepare, review, and organize documents, reports, presentations, and correspondence.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Coordinate executive meetings, draft agendas, record minutes, and ensure timely follow-up on action items.
• Manage confidential information with discretion and professionalism.
• Support the CEO in project tracking, deadline management, and prioritization of tasks.
• Assist in organizing corporate events, board meetings, and executive engagements.
• Maintain an organized filing system (digital and physical) for easy retrieval of documents.
• Handle incoming communications, screen calls, and manage email correspondence on behalf of the CEO.
• Conduct basic research, compile data, and prepare summaries when required.

Qualifications & Requirements

• Saudi National (Female)
• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Proven experience (3+ years) as an Executive Secretary, Executive Assistant, or similar role supporting senior leadership.
• Excellent command of English and Arabic (written and spoken).
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and time-management skills.
• Strong interpersonal skills with a professional and polished demeanor.
• Ability to work under pressure, manage multiple priorities, and meet tight deadlines.
• High level of integrity, confidentiality, and discretion.

Key Competencies

• Proactive problem-solving
• Strong communication and coordination
• Professional judgment and decision-making
• Attention to detail
• Adaptability and reliability
• Executive presence and maturity

Why Join Us?
This role offers the opportunity to work closely with top leadership, gain exposure to strategic decision-making, and contribute to the success of a growing organization. You will be part of a dynamic, supportive environment where professionalism and excellence are valued.

Join our team as an Executive Secretary!
We at Maraj Real Estate are looking for an experienced Executive Secretary to join the senior management team. If you are looking for a job opportunity in a dynamic environment where you can develop your skills, we want you!

Responsibilities:

• Managing the senior management's schedule and coordinating meetings and visits.
• Preparing meeting minutes and following up on the implementation of recommendations and tasks.
• Organizing official correspondence (letters/emails) and communicating with internal and external parties.
• Managing files and archiving (paper/digital) and ensuring the confidentiality of information.
• Logistical coordination for meetings and events and travel bookings as needed.
• Preparing presentations and periodic reports and submitting them to management.
• Welcoming guests and coordinating with different departments to ensure smooth workflow.

Required Qualifications:

• Diploma/Bachelor's degree (Business Administration, Executive Secretary, or equivalent)
• 1 to 3 years of experience in the same field (preferably with senior management)
• Excellent organizational, time management, and follow-up skills.
• Proficiency in writing and drafting correspondence in Arabic (English is an added advantage)
• Proficiency in (Microsoft Office Word, Excel, PowerPoint) and preferably Google Workspace.
• Politeness, professionalism, and the ability to handle work pressure.

Join Our Team at Eraco!
ERACO is seeking to hire a highly experienced Civil Engineer or Architectural Engineer to join its Operations & Maintenance (O&M) team. This role is critical in managing and supervising O&M projects, ensuring the highest technical standards are met.

Key Responsibilities:

• Supervise operations and maintenance projects for buildings and facilities.
• Follow up on preventive and corrective maintenance activities.
• Prepare technical reports and periodic maintenance plans.
• Coordinate with technical teams and contractors.
• Ensure compliance with technical specifications, quality standards, and safety requirements.
• Monitor project handover and completion in line with approved schedules.

Requirements:

• Bachelor’s degree in Civil Engineering or Architecture.
• Minimum of 7 years of practical experience.
• Proven experience in Operations & Maintenance (O&M) projects.
• Good knowledge of building systems and maintenance works.
• Ability to manage technical teams and work on-site.
• Strong technical reporting skills.
• Fluency in Arabic; English proficiency is a plus.