Executive Secretary📣 Job Ad

in Rotana Hotels

about 17 hours ago

	Contract Type	Full-time
	Workplace type	On-site
	Location	Jeddah

Join Rotana Hotels as an Executive Secretary!
We are seeking an enthusiastic and committed individual with exceptional communication skills who prides herself on delivering extraordinary levels of service and providing creative solutions.

Responsibilities:

Provide a full range of executive secretarial and administrative support activities for the General Manager, including handling highly confidential and sensitive matters.
Ensure all outgoing correspondence is typed, proofread, and dispatched to the highest possible standard.
Compose and prepare routine correspondence and provide simple interpretations of documents/correspondence as needed.
Review incoming mail and prioritize it before forwarding to the General Manager.
Keep the calendar updated to facilitate appointment and meeting schedules.
Establish and maintain various filing systems, records, and databases of business contacts, tracking pending items and following up as appropriate.
Compose letters on behalf of the General Manager.
Attend meetings, record and distribute minutes, and follow up on action items.
Organize travel and external business trips on behalf of the General Manager.

Qualifications:
You should ideally have a college diploma in secretarial training and relevant previous experiences. Fluency in both written and spoken English and proficiency in typing (60 wpm accurately) is highly regarded. You are courteous and able to work with minimal supervision, possessing a high level of discretion and confidentiality.

Knowledge & Competencies:

Understanding Hotel Operations
Adaptability
Customer Focus
Drive for Results
Effective Communication
Planning for Business
Supervising People
Supervising Operations
Teamwork
Understanding Differences

Requirements

Females-only workplace
For Saudis Only
Requires 2-5 Years experience

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