Executive secretary Jobs in Riyadh

About the Role: Become an integral part of a dynamic team at PrimeGate for Communications and IT as an Executive Secretary. This position is crucial for ensuring streamlined operations through effective administrative support, which is vital for our executive team.

Key Responsibilities:

• Administrative Support: Manage schedules, organize meetings, and coordinate appointments for executives to ensure smooth operations.
• Communication Management: Handle all incoming and outgoing communications efficiently, including emails and phone calls.
• Document Preparation: Create, format, and proofread documents, reports, and presentations ensuring professionalism and accuracy.
• Meeting Coordination: Arrange logistics for meetings, including venue bookings and agenda preparation.
• Confidentiality Maintenance: Maintain the highest level of discretion when handling sensitive information.
• Follow-Up: Monitor task progress and deadlines to ensure timely completion of projects.

Requirements:

• Strong proficiency in Microsoft Word, Excel, and PowerPoint.
• Excellent proficiency in English.

Join Awqaf Investment as an Executive Secretary!
We are looking for a highly organized Executive Secretary to manage the CEO's office.

Job Purpose:
The Executive Secretary is responsible for the organization and running of daily administrative tasks for the CEO office. This role oversees the smooth operation of day-to-day activities, including organizing events, scheduling meetings, and contributing to process improvements.

Core Responsibilities:

• Handle all requests made by the CEO for administrative tasks.
• Act as the focal point for CEO office communication with internal and external parties.
• Prepare memos, reports, and communications as required.
• Manage the CEO’s schedule and appointments.
• Coordinate with other departments to ensure timely completion of tasks.
• Maintain updated filing systems and ensure data security.
• Archive documents in the management system for accuracy.
• Raise purchasing requests for the CEO office and follow up on deliveries.
• Provide support for various tasks as requested by the CEO.
• Manage office supplies inventory and place orders as needed.
• Facilitate meetings, prepare minutes, and ensure stakeholder attendance.

Qualification & Requirements:
- Diploma in Business Administration, Office Management or a related field.
- Minimum of 5 years in a secretarial role.

Join Awqaf Investment as an Executive Secretary!
We are looking for a highly organized Executive Secretary to manage the CEO's office.

Job Purpose:
The Executive Secretary is responsible for the organization and running of daily administrative tasks for the CEO office. This role oversees the smooth operation of day-to-day activities, including organizing events, scheduling meetings, and contributing to process improvements.

Core Responsibilities:

• Handle all requests made by the CEO for administrative tasks.
• Act as the focal point for CEO office communication with internal and external parties.
• Prepare memos, reports, and communications as required.
• Manage the CEO’s schedule and appointments.
• Coordinate with other departments to ensure timely completion of tasks.
• Maintain updated filing systems and ensure data security.
• Archive documents in the management system for accuracy.
• Raise purchasing requests for the CEO office and follow up on deliveries.
• Provide support for various tasks as requested by the CEO.
• Manage office supplies inventory and place orders as needed.
• Facilitate meetings, prepare minutes, and ensure stakeholder attendance.

Qualification & Requirements:
- Diploma in Business Administration, Office Management or a related field.
- Minimum of 5 years in a secretarial role.

About the Role
Vision Colleges is seeking a dedicated Executive Secretary to join our team. As an Executive Secretary, you will play a crucial role in the office by handling all necessary secretarial tasks. Your responsibilities will include organizing correspondence, maintaining files, and providing essential support to the CEO's office.

Key Responsibilities:

• Receive and deliver incoming and outgoing messages to the CEO's office.
• Complete office work and letters as required.

Qualifications:
A Bachelor’s degree in any field is required. Candidates should possess strong time management skills, the ability to plan meetings, document minutes, and communicate effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is preferred.

Experience:
Applicants should have a minimum of 1 year of experience in a similar role.

Join Our Team as an Executive Secretary!
We are seeking a professional and highly organized Executive Secretary to join our team at Trading and Development Partnership. This role is critical in providing high-level administrative support to the executive team and ensuring smooth operations.

Responsibilities:

• Manage executives' schedules and coordinate meetings.
• Handle confidential information with discretion.
• Prepare reports and presentations as required.
• Communicate effectively with internal and external stakeholders.

Qualifications:

• Bachelor’s degree from a recognized university.
• Excellent command of both English and Arabic (spoken and written).
• Presentable and professional appearance.
• Valid driver’s license and ability to drive.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to manage multiple tasks and work under pressure.
• Trustworthy, punctual, and detail-oriented.

If you meet these qualifications and are looking for an exciting opportunity, we encourage you to apply!

Introduction: We are looking for an outstanding executive secretary to join our team at ACES Saudi. If you have the required experience and excellent English language skills, we want you to be part of our success.

Requirements:

• Experience ranging from 2 to 5 years in the same field.
• Proficiency in the English language is excellent.
• Work location: Riyadh.

How to apply: If you are interested, please send your resume to the email r@**********************, mentioning the job title "Executive Secretary."

About the Role:
Support SABIL’s Executives by providing administrative assistance and facilitating seamless communication and coordination between the executive office and internal/external stakeholders. Ensure efficient operations of the executive office, managing the executive's schedule, handling confidential information with discretion, and facilitating the flow of information within the organization.

Executive Office Management

• Streamline the executive’s calendar by efficiently scheduling appointments and coordinating meetings, ensuring a seamless process and enhanced time management for the executive.
• Plan and execute Very Important Person (VIP) events, managing logistics and special requirements, resulting in successful and well-coordinated events that reflect positively on the organization.
• Coordinate executive site visits, handling arrangements such as flights, ground transportation, accommodations, and meeting room setup.
• Lead general office administration tasks, including monitoring of supply inventory levels and managing office equipment.
• Guarantee exceptional interactions with visitors and stakeholders, fostering positive relationships and maintaining a professional atmosphere.

Executive Support

• Demonstrate accuracy and attention to detail in completing expense reports.
• Compose and prepare confidential correspondence with precision.
• Arrange complex travel plans, itineraries, and agendas.
• Plan, coordinate, and enforce adherence to the executive’s schedule.
• Research, prioritize, and follow up on incoming issues addressed to the executive.
• Provide a bridge for smooth communication between the executive office and internal departments.
• Complete critical aspects of deliverables with a hands-on approach.
• Maintain and organize executive files, records, and documents.

Continuous Improvement

• Assist with the identification of opportunities for continuous improvement of SABIL systems, processes, and practices.