Executive secretary Jobs in Riyadh

More than 6 Executive secretary Jobs in Riyadh. Explore detailed job descriptions, salaries, and locations. Apply and get hired today!


Category
Contract Type

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Executive Secretary

Executive Secretary

📣 Job Ad

DNA Studio

Full-time
Join DNA Studio as an Executive Secretary!
We are seeking a highly organized and proactive Executive Secretary to support the CEO in both strategic and operational capacities. This role goes beyond traditional administrative tasks to effectively manage projects and coordinate initiatives.

Responsibilities:
  • Act as the primary point of contact for the CEO, managing communications, scheduling, and priorities.
  • Represent the CEO in meetings, following up on action items and ensuring alignment across teams.
  • Prepare agendas, briefing notes, and presentations for executive-level discussions.
  • Lead and manage cross-departmental projects, ensuring milestones and deliverables are achieved on time.
  • Monitor progress of strategic initiatives and escalate issues or risks to the CEO.
  • Coordinate with department heads to align objectives, resources, and timelines.
  • Track KPIs and provide insights to support data-driven decision-making.
  • Develop and maintain reporting dashboards for executive updates, consolidating data into clear and actionable reports.
  • Support financial and operational control processes for accountability across projects.
  • Liaise with internal teams, board members, and external partners.
  • Maintain confidentiality and handle sensitive information with discretion.

Qualifications:
  • Bachelor’s degree in Business Administration, Management, Finance, or related field (Master’s preferred).
  • 5+ years of experience as an Executive Assistant, Chief of Staff, or Project Manager in a fast-paced environment.
  • Strong project management skills (PMP/Prince2 certification is a plus).
  • Excellent analytical, reporting, and organizational skills.
  • Exceptional communication and interpersonal skills.
  • Ability to manage multiple priorities with a high level of independence and professionalism.

breifcase2-5 years

locationRiyadh

9 days ago
Executive Secretary

Executive Secretary

📣 Job Ad

the lighthouse

Full-time
Job Purpose
As the Executive Secretary for the Deputy Managing Director (DMD), you will play a vital role in providing high-level administrative and secretarial support, ensuring smooth communication and efficient workflow within the organization.

Key Accountability Areas
  • Administrative Assistance Support: Manage schedule, prepare documents, handle communication.
  • Communication Liaison: Act as primary contact for stakeholders and draft correspondence.
  • Confidentiality: Handle sensitive information with discretion.
  • Meeting Coordination: Schedule meetings, prepare agendas, and follow up on actions.
  • Travel Arrangements: Arrange travel accommodations and itineraries.
  • Document Preparation: Prepare and organize documents, reports, and presentations, ensuring accuracy and timeliness.
  • Task Prioritization: Prioritize tasks effectively to meet DMD's timelines.
  • Project Assistance: Assist with special projects and initiatives as assigned by the DMD.

Role Accountability
To excel in this role, candidates should have prior experience supporting senior management, possess strong organizational and communication skills, and proficiency in MS Office software. A Bachelor's degree is preferred, and candidates should demonstrate discretion and integrity with confidential information.

About alfanar
alfanar is a leading Saudi company with an international presence, engaged in manufacturing and trading a diverse portfolio of electrical products and solutions for various sectors, including renewable energy and infrastructure services. At alfanar, we believe in nurturing our employees and providing a proactive work environment to fuel their growth and pride in being part of our team.

breifcase2-5 years

locationRiyadh

12 days ago
Executive Secretary

Executive Secretary

📣 Job AdNew

Saken Village

Full-time
Job Description – Executive Secretary to Mr. Abdulaziz Almoosa

Position Title: Executive Secretary

Reports To: Mr. Abdulaziz Almoosa, Chairman

Location: AlJubail, AlKhobar, AlAhsa, Saudi Arabia

The Executive Secretary will provide high-level bilingual (Arabic & English) administrative, organizational, and communication support directly to Mr. Abdulaziz Almoosa. The role requires exceptional professionalism, discretion, and efficiency in managing sensitive information, coordinating complex schedules, and ensuring smooth executive operations. The candidate must be proactive, resourceful, and capable of navigating a fast-paced environment with diverse stakeholders across Saudi Arabia and internationally.

Key Responsibilities:
  • Executive Support & Administration:
    • Manage the Chairman’s bilingual schedule, correspondence, and documentation in both English and Arabic.
    • Draft, review, and translate professional communications (emails, reports, presentations) between Arabic and English as needed.
    • Handle confidential matters with the highest level of discretion.
    • Ensure timely follow-up on tasks and priorities across multiple business interests.
  • Communication & Coordination:
    • Act as the primary bilingual liaison between the Chairman and internal/external stakeholders.
    • Prepare agendas, minutes, and summaries in both English and Arabic for meetings.
    • Communicate effectively with government bodies, international partners, and business executives.
    • Facilitate seamless cross-cultural communication.
  • Project & Business Support:
    • Provide bilingual support for contracts, memorandums, and reports.
    • Conduct research and prepare briefing materials in English and Arabic.
    • Support project tracking, ensuring alignment with deadlines and deliverables.
    • Support in vendor registration.
  • Travel & Event Management:
    • Arrange bilingual documentation for visas, travel itineraries, and accommodations.
    • Coordinate logistics for local and international meetings, conferences, and corporate events for both Mr. Almoosa and his family.
  • Strategic & Analytical Support:
    • Assist in preparing business briefs, executive summaries, and talking points for meetings.
    • Monitor key industry news and provide summaries relevant to the Chairman’s business interests.
    • Help in prioritizing opportunities, partnerships, and strategic tasks.
  • Stakeholder & Relationship Management:
    • Act as the Chairman’s representative in certain communications with government, private sector, and international partners.
    • Maintain a strong network of contacts on behalf of the Chairman and follow up on relationship management.
    • Ensure smooth coordination with VIP visitors and dignitaries.
  • Digital & Technology Proficiency:
    • Manage digital tools such as project trackers (Asana, Trello, or similar).
    • Handle video conferences, webinars, and hybrid meetings.
    • Maintain secure digital filing systems and archiving in Arabic & English.
  • Professional Development & Representation:
    • Prepare polished presentations in Arabic & English for conferences or internal reviews.
    • Ensure brand alignment and professionalism in all communications.
  • Personal Assistance:
    • Oversee some personal scheduling and family coordination if authorized.
    • Manage personal travel and high-level hospitality arrangements.

Qualifications & Requirements:
  • Education: Bachelor’s degree in Business Administration, Management, or related field.
  • Experience: Minimum 5 of proven experience supporting C-level executives.
  • Languages: Fluency in Arabic and English (reading, writing, and speaking) is mandatory.

Skills:
  • Professional translation and drafting skills between Arabic & English.
  • High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and multitasking ability.
  • Excellent interpersonal skills with cultural sensitivity.
  • Ability to manage confidential matters with discretion.

Personal Attributes:
  • Professional, polished, and highly presentable.
  • Bilingual communicator with cross-cultural fluency.
  • Flexible, proactive, and detail-oriented.
  • Strong problem-solving and decision-making skills.
  • Reliable, trustworthy, and discreet.

Compensation & Benefits:
  • Competitive salary package based on experience.
  • Housing allowance, transportation allowance, and medical insurance.
  • Annual leave and travel benefits.
  • Performance-based bonus opportunities.

breifcase2-5 years

locationRiyadh

1 day ago