Executive secretary Jobs in Riyadh

Join Our Team as an Executive Secretary!
Gasoline Petroleum Services Co is seeking a dedicated Executive Secretary to support our senior management team in Riyadh. This vital role requires strong organizational and administrative skills to ensure smooth operations.

Key Responsibilities:

• Manage and organize the executive schedules.
• Coordinate meetings and special events within the company.
• Prepare and distribute administrative documents and reports.
• Handle phone calls and email correspondence efficiently.
• Assist in budget preparation and financial reporting.
• Provide daily administrative support to various teams.
• Organize travel and accommodation for staff when necessary.
• Update and maintain company databases and information.
• Interact professionally with clients and suppliers.
• Contribute to improving administrative processes within the organization.

Preferred Candidate Qualifications:

• Previous experience in secretarial or administrative roles.
• Strong organizational skills and effective time management.
• Excellent communication skills in Arabic and English.
• Ability to handle sensitive information discreetly.
• Proficient in office computer applications.
• Capable of working under pressure and meeting targets.
• Flexibility in handling multiple tasks.
• Team spirit and ability to collaborate with others.
• Attention to detail and accuracy in work.
• Initiative and responsibility taking are highly valued.

Join Clifford Chance as an Executive Secretary!
As one of the largest international law firms globally, we pride ourselves on our inclusive, friendly, and team-based approach to work. Our Riyadh office is seeking a motivated and detail-oriented Executive Secretary.

About the Role
The Executive Secretary will support fee earners and the Office Manager, managing responsibilities in a fast-paced environment. You will foster collaborative relationships across departments, ensuring effective communication.

Key Responsibilities:

• Manage calendars and schedules, acting as the main contact for internal and external communications.
• Organize travel arrangements, including bookings and visas.
• Ensure timely entry and submission of time records and expenses.
• Assist with drafting emails, letters, and managing documents.
• Support the LSS team during absences and provide reception cover as needed.

Qualifications:
Applicants should possess a University Degree and have excellent English communication skills. Intermediate to advanced IT skills involving MS Word, PowerPoint, Outlook, and Excel are required. Strong organizational skills and the ability to work in a demanding environment are essential.

Working Conditions:
This is a Hybrid role requiring at least 80% of your time spent in the office. We promote equal opportunities and a diverse work environment where everyone is valued for their unique perspectives.

Join Our Team as an Executive Secretary
We are seeking a highly experienced, organized, and dependable Executive Secretary with a minimum of 10 years of proven experience supporting senior leadership teams. This role is ideal for a seasoned professional who excels in managing complex executive schedules while ensuring smooth, high-level administrative operations.

Key Responsibilities:

• Oversee and manage complex executive calendars, including scheduling meetings, appointments, and coordinating international and domestic travel.
• Prepare, proofread, and edit high-level correspondence, executive reports, presentations, and other documentation with accuracy and discretion.
• Plan, organize, and coordinate executive-level meetings, including developing agendas, taking minutes, and tracking follow-up actions.
• Act as a liaison between executives and internal departments, external stakeholders, and high-profile partners.
• Maintain organized filing systems and ensure the confidentiality and security of sensitive information.
• Monitor and manage high-volume email communications and screen incoming calls with professionalism.
• Provide executive support on strategic projects, initiatives, and operational tasks as needed.

Qualifications:

• Minimum of 10 years of experience as an Executive Secretary, Executive Assistant, or in a similar senior administrative role.
• Bachelor’s degree in Business Administration or related field.
• Exceptional organizational, multitasking, and prioritization abilities.
• Excellent verbal and written communication skills with a strong command of business correspondence.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of professionalism, integrity, and discretion when dealing with confidential matters.
• Proactive and resourceful with the ability to work independently and manage time effectively.

What We Offer:

• An opportunity to contribute to landmark projects in Saudi Arabia.
• A collaborative, professional, and supportive work environment.
• Competitive salary and comprehensive benefits package.
• A strong organizational culture that values and recognizes employee contributions.
• The chance to work with a leadership team that is passionate about excellence and continuous growth.

Who we are
We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm’s global standards with in-depth local expertise.

Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That’s why we’re so proud of our inclusive, friendly, and team-based approach to work.

Job Description
The Executive Secretary will work as part of a team, supporting fee earners and managing priorities. Key responsibilities include fostering positive relationships with the management team and staff, managing calendars, organizing travel arrangements, ensuring compliance with engagement letters, and providing collaborative support to the legal team.

Key Responsibilities

• Calendar & Meeting Management: Manage schedules and act as the main contact for communication.
• Travel: Organize travel, including bookings and transport.
• Administrative Support: Draft emails, letters, and manage documents.
• Team Support: Assist during absences and provide reception cover.

Exceptional communication skills, organizational abilities, and a proactive work ethic are necessary for success in this role. The ideal candidate should hold a university degree and be fluent in English.

Moreover, this position requires substantial office attendance, with expectations set for a minimum of 80% in-office presence.

Join Jeel as Executive Secretary to the CEO
📍 Location: Riyadh, Saudi Arabia
🏢 Division: CEO Office
👤 Reporting To: Chief Executive Officer

Ready to be the right hand of a visionary tech CEO?
At Jeel - a next-generation digital IT company and proud subsidiary of Riyad Bank - we’re looking for an Executive Secretary who thrives in high-stakes environments, understands discretion as a superpower, and can orchestrate the CEO’s office with polish, precision, and purpose. If you can balance diplomacy with urgency, prioritize a shifting schedule without blinking, and bring clarity to chaos - this role is made for you.

What You’ll Do

• Manage and prioritize the CEO’s dynamic calendar and high-level meetings
• Plan and execute seamless domestic and international travel logistics
• Draft executive-level communications, reports, and board documentation
• Coordinate cross-functional meetings, action trackers, and stakeholder updates
• Act as a liaison between Jeel’s CEO and Riyad Bank, board members, and senior partners
• Maintain CEO’s dashboard, project timelines, and briefing materials
• Handle confidential information and executive access with discretion and trust
• Support internal leadership offsites, cultural initiatives, and protocol events

What We’re Looking For

• Bachelor's degree in Business Administration, Management, or related field
• 5+ years of C-Suite support or executive office experience
• Experience coordinating with boards, group CEOs, and regional executives
• Mastery of Microsoft 365, Outlook, PowerPoint, SharePoint, and Notion
• High EQ, executive presence, and elite organisational skills
• Fluent in English (Arabic preferred), with impeccable written and verbal communication
• Unshakable integrity, confidentiality, and composure under pressure

Why Join Jeel?

• Be at the heart of one of Saudi Arabia’s boldest digital transformations
• Partner directly with Jeel’s CEO and senior leadership to shape strategy
• Grow your career in an innovation-first, high-performance culture
• Gain exposure to board-level interactions and fintech leadership
• Work in a mission-driven environment that blends startup agility with enterprise impact

Ready to move at CEO speed?
Apply now via LinkedIn or send your CV to c@**************.

Join Algihaz Holding as an Executive Secretary!
We are seeking a dedicated Executive Secretary to provide essential administrative support to our CEO and manage vital office functions.

Responsibilities:

• Provide administrative support to the CEO in daily activities.
• Manage multiple or complex calendars for meetings, travel arrangements, and other commitments.
• Keep the calendar up to date for monthly meetings.
• Handle the CEO’s phone calls and ensure attendance at important meetings.
• Perform executive support work, including preparation of presentations, memos, reports, and correspondence.
• Ensure timely collection and distribution of incoming/outgoing letters and legal documents.
• Develop summary reports and data analysis as directed by the CEO.
• Support logistic services including customer documentation and maintain filing systems.
• Assist with preparations for Audit and Risk Committee meetings.
• Perform any related tasks assigned by the CEO.

Required Skills:

• Proven experience as Executive Secretary.
• In-depth knowledge of office management.
• Effective communication skills.
• Strong time management and organizational skills.
• Problem-solving abilities.
• Proficient in Microsoft Applications.
• Proficient in English.

About Algihaz Holding: We're a leading Saudi Arabian investment group committed to shaping a sustainable future through our diverse portfolio across various industries. Join us as we drive innovation and deliver integrated solutions aligned with Saudi Vision 2030.

About the Role: We are seeking an experienced Executive Secretary to join our team at View. You will play a vital role in organizing and enhancing the efficiency of our office operations.

Key Responsibilities:

• Organizing and scheduling meetings, ensuring they commence on time.
• Preparing and organizing agendas based on priorities.
• Attending meetings, taking minutes, and documenting decisions and tasks for follow-up.
• Monitoring the implementation of decisions and plans to ensure timely completion.
• Managing internal and external communications (emails, letters, signatures).
• Creating and receiving periodic reports, recording them in their respective logs for safekeeping.
• Maintaining and organizing approved files and documents.
• Collaborating with various departments to ensure task completion.
• Reviewing documents and reports before submission for signature, ensuring compliance with company policies.
• Issuing invitations and organizing attendance for official and emergency meetings.
• Performing any other tasks assigned by the direct supervisor.

Requirements:

• Bachelor's degree or equivalent in Business Administration or related field.
• Experience in executive secretarial or administrative support roles.
• Proficiency in using computers and Microsoft Office applications.
• Strong organizational and planning skills, with the ability to work under pressure.

Join Rawaj-HCM as an Executive Secretary!
We are seeking a highly capable Executive Secretary to the Board of Directors to provide comprehensive administrative and governance support, ensuring the seamless operation of board activities at the highest level.

Key Responsibilities:

• Coordinate and prepare board meeting agendas in collaboration with the Chairperson and members.
• Record and maintain accurate minutes and official board documents.
• Communicate meeting schedules and updates to all relevant stakeholders.
• Support board activities such as orientation, development, and evaluations.
• Manage and safeguard company records, resolutions, and statutory documents.
• Ensure compliance with corporate governance and regulatory frameworks.
• Liaise with internal departments and external regulatory bodies as needed.

Knowledge, Skills, and Experience:
We're looking for candidates with:

• Bachelor's degree in Law, Business Administration, or a related field.
• Minimum of 5 years in a senior executive or board secretary role.
• Exceptional written communication and editorial skills.
• High attention to detail, with strong planning and organizational capabilities.
• Ability to work under pressure and handle confidential information with integrity.
• Familiarity with best practices in board governance and documentation.