Executive secretary Jobs in Riyadh

About the Role
We are seeking an executive secretary who possesses exceptional administrative and clerical skills. The ideal candidate will thrive in a fast-paced environment and be adept at multi-tasking while working under pressure.

Responsibilities

• Perform accurate research and analysis.
• Coordinate arrangements, meetings, and conferences as assigned.
• Take dictation and write correspondence.
• Compile, proofread, and revise drafts of documents and reports.
• Perform daily record keeping and file documents.
• Prepare reports, presentations, and correspondence accurately and swiftly.
• Create and organize information and generate reference tools for easy use.
• Answer and screen telephone calls, and respond to emails and other correspondence.
• Operate and maintain office equipment.
• Manage a busy calendar, coordinating meetings and travel arrangements.
• Professionally greet and receive guests and clients.
• Ensure efficient and effective administrative information and assistance.

Qualifications

• Degree in business administration (desirable).
• Certificate in business administration or related (essential).
• 2 years of experience in an executive support role.
• Methodical thinker with detailed research proficiencies.
• Thorough understanding of clerical and secretarial principles.
• Strong knowledge of databases and tracking systems.
• Excellent organizational skills and attention to detail.
• Able to work under pressure and meet deadlines.
• Brilliant written and verbal communication skills.
• Proficient in Microsoft Office and business communication software.
• Arabic Speaker.

Position Overview:
We are seeking a highly capable and hands-on Executive Secretary to support our executive team. This role requires someone with a strong command of English (spoken and written), exceptional organizational skills, and the ability to handle both administrative and operational tasks with precision and professionalism. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment.

Key Responsibilities:

• Provide direct administrative and operational support to executive leadership.
• Attend meetings, take clear and concise notes, and follow up on action items.
• Manage executive calendars, schedule appointments, and coordinate meetings.
• Draft, proofread, and edit documents, emails, and reports in English.
• Maintain confidentiality and handle sensitive information with discretion.
• Track and follow up on outstanding tasks and deadlines across departments.
• Communicate effectively with internal teams and external partners.
• Assist with document preparation, filing, and maintaining organized records.
• Coordinate travel arrangements and prepare expense reports.
• Support operational functions and take initiative on daily office needs.

Qualifications:

• Proven experience as an Executive Secretary, Executive Assistant, or similar role.
• Exceptional English language skills – spoken, written, and comprehension.
• Strong personality with excellent interpersonal and communication abilities.
• Highly organized, detail-oriented, and able to multitask effectively.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to take initiative, solve problems, and work independently.
• Discreet, trustworthy, and dependable.

Preferred Skills:

• Experience in a fast-paced or high-level executive environment.
• Knowledge of operational processes and general business practices.
• Comfortable managing multiple stakeholders and tasks simultaneously.

About the Role:
We are seeking a motivated and detail-oriented Executive Secretary to support our executive management team. The successful candidate will play a key role in enhancing the efficiency of our operations.

Responsibilities:

• Coordinate and schedule meetings for the Executive Director and the Board of Directors, and prepare minutes.
• Organize agendas and continuously follow up on decisions and tasks assigned to various departments.
• Manage communications and official correspondence and archive documents.
• Monitor reports and presentations submitted to the Executive Director and document them accordingly.
• Visit project sites and prepare periodic reports.
• Review documents to ensure compliance with policies before submission for signature.
• Respond to urgent tasks outside of working hours as needed.
• Execute other tasks assigned by the direct manager.

Requirements:

• Bachelor's degree or equivalent.
• Previous experience in a similar field.

Join Our Team as an Executive Assistant!
At SAB, we are seeking a highly organized and skilled Executive Assistant to provide top-level support to our high-level executives. This is a fantastic opportunity to work in a dynamic environment where you can make a real impact.

Responsibilities:

• Manage calendar for executives effectively.
• Oversee office management duties.
• Assist in meeting preparations, ensuring all necessary materials are ready.
• Prepare slides, meeting notes, and other essential documents.

Requirements:

• Bachelor's degree in any related major.
• Minimum of two years of experience as an Assistant to a Senior Executive.
• Proficient in Microsoft Office suite.
• Experience in managing multiple priorities with strong administrative coordination and logistics skills.
• Well-organized and detail-oriented, capable of multi-tasking with excellent follow-up abilities.
• Strong English written and verbal communication skills.

Join Air Liquide as an Executive Assistant!

We are seeking an exceptional Executive Assistant to provide personal administrative support to the VP and enhance the effectiveness of our Executive Team. As a key player in our office in Riyadh, you will handle various responsibilities including:

• Complex Diary Management: Efficiently manage diaries for multiple stakeholders.
• Travel Coordination: Oversee travel arrangements, including visa coordination, flight bookings, and hotel accommodations.
• Formal Communication: Assist in drafting formal communications in both English and Arabic.
• Expense Management: Support senior management in processing expense claims.
• Office Management: Facilitate office administrative tasks as point of contact among executives and stakeholders.

To be successful in this role, you should possess:

• A Higher Diploma in Business Administration or a related field.
• At least 5 years of experience in an administrative role supporting senior stakeholders.
• Fluency in English is a must; proficiency in Arabic is a plus.
• Strong organizational, communication, and time management skills.
• Experience in Google Workspace tools and ERP systems.

Embrace diversity and inclusion at Air Liquide, where we aim to build an engaging environment and foster innovation through the unique talents of our employees. We welcome applications from all qualified candidates, and we encourage you to join our team as we make a global impact in the industry and healthcare sectors.

Join Seder Group as an Executive Secretary!
Are you organized, detail-oriented, and ready to assist high-level executives? At Seder Group, we are seeking a dedicated Executive Secretary to provide essential support to our executive team.

Responsibilities:

• Manage executive calendars and schedule meetings.
• Prepare documents for meetings and assist in preparations.
• Respond to emails and manage document requests on behalf of executives.
• Draft slides, meeting notes, and various documents for executives.

Qualifications:

• Bachelor's degree or equivalent experience.
• Proficient in Microsoft Office Suite.
• Experience in managing multiple priorities and administrative coordination.
• Strong organizational skills with the ability to multitask and follow up effectively.
• Excellent written and verbal communication skills.

Experience:
5 years required.

About Seder Group:
Seder Group has been a pioneer in facility management and related services for over 40 years. With a strong reputation and commitment to excellence, we offer a stable and professional environment for our employees.

About the Role
One of our leading clients is looking for an Executive Secretary to maintain the executive’s agenda, plan appointments and meetings, attend meetings and take minutes, handle phone calls, manage correspondence, arrange travel, maintain records, and assist in various administrative tasks.

Key Responsibilities

• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences, etc.
• Attend meetings, keep minutes, and align with relevant stakeholders.
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.).

Required Competencies and Experiences

• Bachelor's degree or Diploma in Business administration or secretary, or any relevant field.
• Proven experience as an executive secretary for 23 years.
• Proficient in MS Office and “back-office” software (* ERP).
• In-depth knowledge of office management and basic accounting procedures as well as English language and technical vocabulary of relevant industry.
• Excellent organizational and time-management skills.

Join City Squares as a Senior Executive Secretary!
We are looking for an Executive Secretary with experience in Public Relations and handling government platforms to join our team. In this role, you will provide daily administrative support and coordinate effectively with various departments while interacting with government entities and official electronic platforms. You will enhance the company’s public image, especially with government authorities.

Key Responsibilities:

• Managing Appointments and Communications: Organizing executives’ schedules and ensuring professional responses to phone calls and emails.
• Preparing Reports and Correspondence: Writing and coordinating reports and official correspondence with accuracy.
• Coordination with Internal Departments: Working with internal departments to execute daily operations and resolve issues.
• Arranging Meetings and Events: Coordinating meetings and attending them when necessary.
• Managing Public Relations: Communicating with media and organizing promotional activities.
• Managing Government Platforms: Handling electronic platforms for requests and permits.
• Preparing Presentations: Designing presentations for executives.
• Travel and Logistics Support: Arranging executive travel and accommodation.
• File Management and Organization: Keeping documents organized and secure.
• Interacting with Visitors and Clients: Providing logistical support during visits.

Required Qualifications:

• A bachelor’s degree in Business Administration, Public Relations, or a related field.
• At least [number] years of experience in executive secretarial work or public relations management.
• Experience with government electronic platforms and procedures.
• Excellent communication skills in both Arabic and English.
• Strong organizational skills and ability to multitask.
• Proficiency in Microsoft Office and correspondence management tools.
• Ability to work independently and as part of a team.

Benefits:

• Competitive salary + incentives.
• Professional and dynamic work environment.
• Opportunities for training and professional development.
• Health and social insurance.