Executive Secretary📣 Job Ad

Who we are
We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm’s global standards with in-depth local expertise.

Our firm, work and people span jurisdictions, cultures, and languages. We offer our clients a truly international perspective. We believe every career should be rewarding and stimulating - full of opportunities to learn, thrive, and grow. That’s why we’re so proud of our inclusive, friendly, and team-based approach to work.

Job Description
The Executive Secretary will work as part of a team, supporting fee earners and managing priorities. Key responsibilities include fostering positive relationships with the management team and staff, managing calendars, organizing travel arrangements, ensuring compliance with engagement letters, and providing collaborative support to the legal team.

Key Responsibilities

• Calendar & Meeting Management: Manage schedules and act as the main contact for communication.
• Travel: Organize travel, including bookings and transport.
• Administrative Support: Draft emails, letters, and manage documents.
• Team Support: Assist during absences and provide reception cover.

Exceptional communication skills, organizational abilities, and a proactive work ethic are necessary for success in this role. The ideal candidate should hold a university degree and be fluent in English.

Moreover, this position requires substantial office attendance, with expectations set for a minimum of 80% in-office presence.

About the Role: We are seeking an experienced Executive Secretary to join our team at View. You will play a vital role in organizing and enhancing the efficiency of our office operations.

Key Responsibilities:

• Organizing and scheduling meetings, ensuring they commence on time.
• Preparing and organizing agendas based on priorities.
• Attending meetings, taking minutes, and documenting decisions and tasks for follow-up.
• Monitoring the implementation of decisions and plans to ensure timely completion.
• Managing internal and external communications (emails, letters, signatures).
• Creating and receiving periodic reports, recording them in their respective logs for safekeeping.
• Maintaining and organizing approved files and documents.
• Collaborating with various departments to ensure task completion.
• Reviewing documents and reports before submission for signature, ensuring compliance with company policies.
• Issuing invitations and organizing attendance for official and emergency meetings.
• Performing any other tasks assigned by the direct supervisor.

Requirements:

• Bachelor's degree or equivalent in Business Administration or related field.
• Experience in executive secretarial or administrative support roles.
• Proficiency in using computers and Microsoft Office applications.
• Strong organizational and planning skills, with the ability to work under pressure.

Join Jeel as Executive Secretary to the CEO
📍 Location: Riyadh, Saudi Arabia
🏢 Division: CEO Office
👤 Reporting To: Chief Executive Officer

Ready to be the right hand of a visionary tech CEO?
At Jeel - a next-generation digital IT company and proud subsidiary of Riyad Bank - we’re looking for an Executive Secretary who thrives in high-stakes environments, understands discretion as a superpower, and can orchestrate the CEO’s office with polish, precision, and purpose. If you can balance diplomacy with urgency, prioritize a shifting schedule without blinking, and bring clarity to chaos - this role is made for you.

What You’ll Do

• Manage and prioritize the CEO’s dynamic calendar and high-level meetings
• Plan and execute seamless domestic and international travel logistics
• Draft executive-level communications, reports, and board documentation
• Coordinate cross-functional meetings, action trackers, and stakeholder updates
• Act as a liaison between Jeel’s CEO and Riyad Bank, board members, and senior partners
• Maintain CEO’s dashboard, project timelines, and briefing materials
• Handle confidential information and executive access with discretion and trust
• Support internal leadership offsites, cultural initiatives, and protocol events

What We’re Looking For

• Bachelor's degree in Business Administration, Management, or related field
• 5+ years of C-Suite support or executive office experience
• Experience coordinating with boards, group CEOs, and regional executives
• Mastery of Microsoft 365, Outlook, PowerPoint, SharePoint, and Notion
• High EQ, executive presence, and elite organisational skills
• Fluent in English (Arabic preferred), with impeccable written and verbal communication
• Unshakable integrity, confidentiality, and composure under pressure

Why Join Jeel?

• Be at the heart of one of Saudi Arabia’s boldest digital transformations
• Partner directly with Jeel’s CEO and senior leadership to shape strategy
• Grow your career in an innovation-first, high-performance culture
• Gain exposure to board-level interactions and fintech leadership
• Work in a mission-driven environment that blends startup agility with enterprise impact

Ready to move at CEO speed?
Apply now via LinkedIn or send your CV to c@**************.