Executive secretary Jobs in Jeddah

Join SSCL as an Executive Secretary!

Saudi Service Company Limited (SSCL) is a prominent service provider in the Kingdom of Saudi Arabia, focusing on maintenance operations, facility management, and technical support services. We are committed to delivering efficient and high-quality solutions to ensure smooth operations for our clients across various sectors including healthcare, industrial, and commercial.

Job Purpose:
As an Executive Secretary, you will provide high-level administrative and secretarial support to senior executives. Your role is pivotal in managing communications, schedules, documentation, and confidential information, contributing to the overall efficiency of our organizational operations.

Key Responsibilities:

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Draft, review, and prepare correspondence, reports, and official documentation.
• Handle incoming and outgoing communications with professionalism and confidentiality.
• Organize and maintain accurate filing systems for confidential and business records.
• Coordinate travel arrangements, itineraries, and logistics for executive leadership.
• Support in the preparation of board meetings, presentations, and briefing materials.
• Track deadlines and ensure timely execution of executive priorities.
• Liaise with internal departments and external stakeholders for smooth communication.
• Maintain confidentiality and ensure compliance with company policies.
• Identify opportunities for process improvement in executive support.

Education & Experience:

• Bachelor’s degree in business administration or related field; diploma holders with extensive relevant experience may be considered.
• 3-5 years of experience as an Executive Secretary or in a senior secretarial role.
• Certification in Office Management or Executive Assistance is preferred.

Key Skills:

• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office Suite.
• Ability to manage sensitive information with discretion.
• Strong interpersonal skills for stakeholder management.
• Detail-oriented with high accuracy in documentation.

Join Our Team as an Executive Secretary at SSCL!

Are you a highly organized individual with a knack for supporting senior executives? At Saudi Service Company Limited (SSCL), we are seeking an Executive Secretary to provide high-level administrative and secretarial support to our leadership team. SSCL is a leader in service provision in Saudi Arabia, specializing in maintenance operations and facility management across various sectors.

Job Purpose:
As an Executive Secretary, your main responsibility will be to manage communications, schedules, and documentation for our executives, ensuring the efficiency of organizational operations.

Key Accountabilities:

• Manage executive calendars, schedule meetings, and coordinate appointments.
• Draft, review, and prepare correspondence and official documentation.
• Handle incoming and outgoing communications with professionalism and confidentiality.
• Organize and maintain accurate filing systems for confidential records.
• Coordinate travel arrangements and logistics for executive leadership.
• Assist in the preparation of board meetings and presentations.
• Track deadlines and follow up on pending tasks to ensure timely execution.
• Liaise with internal departments and external stakeholders for smooth communication.
• Maintain confidentiality and ensure compliance with company policies.
• Identify process improvement opportunities in executive support.

Job Specifications:
Minimum Qualifications:

• Bachelor’s degree in Business Administration, Office Management, or related field.
• Diploma holders with extensive relevant experience may be considered.

Minimum Experience:

• 3–5 years of experience as an Executive Secretary or in a senior secretarial role.

Key Skills:

• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office Suite.
• Ability to manage sensitive information with discretion.
• Detail-oriented with high accuracy in documentation.
• Problem-solving and multitasking abilities under pressure.

Join us at SSCL and be part of a team committed to excellence and innovation in facility management!