Executive secretary Jobs in Jeddah

Join Our Team as an Executive Secretary!
Elaf Group, a leading name in the Middle East Travel & Tourism industry, is looking for a dedicated Executive Secretary to ensure the smooth operation of our division/department. If you are a proactive individual with a knack for organization, we want to hear from you!

Key Accountabilities:

• Prepare invoices or financial statements and provide assistance in bookkeeping.
• Provide administrative and clerical support to departments or individuals.
• Supervise office helpers, drivers, and other staff members of the department.
• Maintain the executive's agenda and assist in planning appointments, board meetings, and conferences.
• Manage a busy calendar, meeting coordination, and travel arrangements.
• Receive and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages).
• Handle confidential documents ensuring they remain secure.
• Conduct research and prepare presentations or reports as assigned.
• Record daily keeping and filing of documents.
• Check frequently and monitor the levels of office supplies and place appropriate orders.

Education:
A degree in business administration or related field is required.

Experience:
At least 3 years’ experience as a Secretary is preferred.

Skills/Attributes:

• Fluency in English in both written and oral forms.
• High command of MS Applications such as Word, PowerPoint, and Excel.
• Strong communication, follow-up, and monitoring skills.
• Excellent file management abilities.

Executive Secretary Job at Amiantit Company
Amiantit Company is seeking to hire an Executive Secretary to provide high-level administrative support to the Procurement Department. Your role will involve managing schedules, preparing reports, coordinating meetings, and handling correspondence to ensure the smooth operation of daily activities.

Responsibilities:

• Managing and organizing records to support procurement and logistics activities.
• Preparing for meetings and ensuring that necessary information is available to participants.
• Preparing reports related to performance and operations.
• Maintaining the confidentiality of sensitive information.

Required Qualifications:

• Diploma or Bachelor's degree in Business Administration or a related field.
• New graduate or 12 years of experience as an Executive Secretary or Administrative Assistant.
• Excellent organizational and time management skills.
• Ability to communicate effectively both in writing and verbally.
• Proficiency in Microsoft Office programs (Word, Excel, PowerPoint).
• Knowledge of SAP system is considered an additional advantage.
• Fluency in English.

Required Skills:

• Ability to manage multiple tasks and prioritize effectively.
• Attention to detail and accuracy.
• Proactive approach to problem-solving.