Executive secretary Jobs in Jeddah

Join Our Team as an Executive Secretary!
Skab company is seeking a professional and highly organized Executive Officer to support our senior management team. This is a key role that demands excellent organizational skills and a proactive attitude.

Requirements:

• Bachelor's degree in Business Administration or English Language
• 4 years of experience as an Executive Assistant
• Strong command of English

If you meet the qualifications and are ready to take your career to the next level, we encourage you to apply!

About the Role
We are seeking an experienced and organized Executive Assistant to support the Managing Director of Hapag-Lloyd AG in the Saudi Arabia region. This role is crucial in managing the daily workflow and increasing the effectiveness and efficiency of the office.

Key Responsibilities

• Executive Support: Serve as a trusted partner, maintaining confidentiality and professionalism.
• Coordinate internal and external meetings, effectively managing the Managing Director's calendar.
• Act as the first contact for stakeholders, screening calls and emails, and ensuring professional communication.
• Prepare reports and presentations for the Managing Director's meetings and trips.
• Organize travel logistics including flights, visas, and accommodations.
• Provide secretarial support for meetings including taking notes and ensuring follow-ups on action items.
• Support the Managing Director in external commitments and administration tasks related to office management.

Qualifications

• Bachelor’s degree.
• 5+ years of experience as an Executive Assistant or similar role, or 3+ years in a commercial role in Shipping or Logistics.
• Fluency in English, both written and spoken.
• Advanced skills in PowerPoint and Excel.

Soft Skills

• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Proactive problem-solving abilities with attention to detail.
• Ability to manage multiple tasks and adapt to changing priorities.

Join the Team at Saudi Multichem Company as a Senior Executive Assistant!
We are seeking a dedicated and highly organized Senior Executive Assistant to provide comprehensive support to our top management. This role is critical to our operational efficiency and requires a detail-oriented professional who can manage multiple tasks simultaneously.

What You'll Achieve

• Executive Support: Provide direct administrative assistance including calendar management, meeting scheduling, and handling executive correspondence.
• Communication and Coordination: Ensure clear communication between management and internal departments, clients, and partners.
• Operational Efficiency: Prepare executives for meetings, monitor communications, and ensure consistent support for company-wide initiatives.

What You'll Bring

• Bachelor's degree in Business Administration, Management, or a related field.
• 35 years of experience in executive or senior administrative support roles.
• Fluency in English is mandatory.
• Exceptional organizational and interpersonal skills.
• High proficiency in Microsoft Office Suite.

We're looking for an individual with strong judgment, confidentiality, and the ability to work independently. Experience in the construction industry is preferred but not required.

Join Al Jamal Group as an Executive Secretary!
We are seeking a professional female Executive Secretary to become part of our team in Jeddah, Saudi Arabia. The ideal candidate will possess excellent communication skills in English, as she will closely work with the company manager and accompany him during meetings, events, and daily activities.

Responsibilities:

• Acting as a personal assistant to the manager.
• Translating emails, posts, and correspondence from English to Arabic and vice versa.
• Managing daily correspondence and administrative tasks.
• Providing full linguistic support to the manager in all professional matters.
• Ensuring smooth and effective coordination between departments.

Requirements:

• Fluency in English (both spoken and written) is mandatory.
• Previous experience in translation and executive assistant roles is preferred.
• Professionalism, organization, and attention to detail are essential.
• Flexibility to work extra hours when necessary (additional pay will be provided).

Salary will be determined during the interview process.

Join Us as an Executive Secretary at Ithra Designs!
Our head office in Jeddah is looking for a dynamic and highly organized Executive Secretary with a strong background in Architecture or Interior Design. You will be crucial in supporting our administrative and technical operations, ensuring seamless coordination of our projects and professional presentation of our materials.

Key Responsibilities:

• Schedule and coordinate meetings, presentations, and appointments.
• Track project progress and prepare regular reports for internal and client updates.
• Organize and archive architectural files, drawings, and related documentation.
• Draft meeting minutes and professional correspondence.
• Prepare and coordinate material boards including material selection and presentation layouts.
• Assist the design team in material selection and coordinate with suppliers.
• Provide general administrative support to the design and technical team.

Requirements:

• Bachelor’s degree in Architecture or Interior Design.
• Minimum of 3 years of experience in an executive secretarial or administrative role, preferably in related fields.
• Proven experience in preparing and coordinating material boards.
• Proficiency in Microsoft Office; knowledge of AutoCAD or design software is a plus.
• Strong organizational, time management, and communication skills.
• Fluency in English & Arabic (spoken and written).

How to Apply:
Please submit your CV, portfolio, and a short cover letter to our email.

Join Dallah Albaraka as an Executive Secretary!
We are seeking a proactive Executive Secretary to provide exceptional administrative and organizational support to our office manager. You will play a crucial role in ensuring that our office runs smoothly and efficiently while upholding professionalism and confidentiality.

Key Responsibilities:

• Assist the Office Manager by organizing their schedule, including appointments and meetings, while providing timely reminders.
• Manage incoming correspondence (both paper and email), distributing it by priority and ensuring effective communication.
• Prepare and edit official documents and correspondence related to the office.
• Coordinate and organize meetings, prepare agendas, invitations, and ensure all logistics are handled.
• Document minutes of meetings and follow up on actionable items.
• Maintain confidentiality and ensure the accuracy and organization of office files.

Qualifications:

• Bachelor's degree in management, business administration, or a related field.
• Professional certificate in secretarial work or office management.
• Minimum of 2 years experience in a secretarial or administrative role.
• Proficiency in Microsoft Office applications.
• Strong time management and organizational skills.
• Excellent written communication abilities.

About the Role
Vision Colleges is seeking a dedicated Executive Secretary to join our team. As an Executive Secretary, you will play a crucial role in the office by handling all necessary secretarial tasks. Your responsibilities will include organizing correspondence, maintaining files, and providing essential support to the CEO's office.

Key Responsibilities:

• Receive and deliver incoming and outgoing messages to the CEO's office.
• Complete office work and letters as required.

Qualifications:
A Bachelor’s degree in any field is required. Candidates should possess strong time management skills, the ability to plan meetings, document minutes, and communicate effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is preferred.

Experience:
Applicants should have a minimum of 1 year of experience in a similar role.

Join Mabani for Projects as an Executive Secretary!
This role is essential for providing administrative and organizational support to the office manager. You will coordinate correspondence, organize meetings, prepare official documents and presentations, and ensure the smooth flow of daily business according to the highest standards of professionalism and confidentiality.

Responsibilities:

• Manage the calendar, including scheduling appointments and meetings, tracking, and reminding the line manager of these appointments.
• Carry out routine correspondence with internal and external entities as directed by the Office Manager and Chief of Staff.
• Prepare for meetings by organizing agendas, sending invitations, printing materials, setting up technical resources, and arranging hospitality.
• Prepare regular and ad hoc reports on administrative workflows, office activities, and official engagements, ensuring proper documentation and archiving.
• Produce written content such as executive summaries, action points, presentations, or support materials for the Office Manager and Chief of Staff.
• Provide administrative support, including coordinating official visits, formal meetings, and logistical arrangements, in collaboration with the protocol officer.
• Maintain strict confidentiality of office information, correspondence, and documents, while ensuring precision and organized record-keeping.

Qualifications:

• MBA degree or related field (Required).
• Certified professional certificate in secretarial work or executive office management.
• 3 years of practical experience in secretarial work or administrative roles (Required).

Language: English (Required)
Willingness to travel: 25% (Required)

Join the International Schools Group (ISG) as an Executive Secretary! In this role, you will be an integral part of the Support Services Office, contributing to the smooth operation of our educational facilities.

Position Summary: The Support Services Secretary will handle various responsibilities aimed at assisting the Operations Departments across the ISG Schools, including maintenance requests, procurement activities, and general administrative support.

Key Responsibilities:

• Demonstrate commitment to the safety and security of children.
• Manage urgent maintenance requests and communications.
• Track maintenance requests via Kissflow.
• Oversee procurement activities including purchase requests and invoicing.
• Organize maintenance schedules and maintain inventory of supplies.
• Assist with onboarding and offboarding for contractors.
• Provide administrative support to the Operations Department, including budget tracking and reporting.

Qualifications:

• Bachelor’s degree.
• Previous work experience in Support Services is a plus.
• Flexibility in working hours is required.

Skills:

• Excellent command of English and Arabic.
• Able to work under pressure and meet deadlines.
• A team player who can work with minimal supervision.

About ISG: Founded in 1962, ISG serves expatriate families in Saudi Arabia, offering British, American, and International curricula. We are dedicated to the safety and protection of children and have a commitment to academic excellence within a supportive community.