Executive secretary Jobs in Jeddah

Join Sealy Mattress Middle East as an Executive Secretary!
As a prominent player in the consumer goods industry, Sealy Mattress Middle East has been a leader in providing quality bedding solutions across the MENA region since 1990. We are looking for an organized and proactive Executive Secretary to support our executive team and ensure the smooth operation of our office located in Jeddah, Saudi Arabia.

Responsibilities:

• Manage and organize the executive's schedule, including appointments, meetings, and travel arrangements.
• Prepare and distribute correspondence, reports, and presentations.
• Coordinate internal and external communications with stakeholders.
• Maintain filing systems and ensure document confidentiality.
• Assist with project coordination, monitoring deadlines to ensure timely task completion.
• Act as the point of contact for inquiries directed to the executive office.
• Support ad-hoc projects and administrative functions as required.

Requirements:

• Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
• Proven 3 years experience as an Executive Secretary or similar administrative role, preferably in the consumer goods sector.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent written and verbal communication skills in Arabic and English.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and ability to maintain confidentiality.
• Ability to work independently and collaboratively in a team environment.

Benefits:

• Private Health Insurance
• Training & Development
• Performance Bonus

Join The Grandeur as an Executive Secretary!
We are seeking a highly organized and professional Executive Secretary in Jeddah to provide top-level administrative support to the Chief Executive Officer (CEO). This role is crucial for ensuring the efficiency and smooth management of the executive office.

Key Responsibilities:

• Manage the CEO’s calendar and schedule appointments and travel arrangements.
• Prepare and organize documents, reports, presentations, and correspondence on behalf of the CEO.
• Screen and prioritize incoming calls, emails, and requests professionally.
• Organize and attend meetings, taking minutes and ensuring follow-up on action items.
• Maintain confidentiality and handle sensitive information with discretion.
• Coordinate communication between the CEO and other departments or external partners.
• Assist in the preparation of board meetings, reports, and executive-level events.
• Maintain organized and accessible files and records.
• Track deadlines and keep the CEO informed and well-prepared.

Qualifications:

• A minimum of 2–5 years of experience in a similar role, preferably in executive-level support.
• Excellent verbal and written communication skills in English and Arabic.
• Strong organizational, time management, and problem-solving skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• High level of professionalism and integrity.
• The ability to work well under pressure.

Join Baraka for Real Estate Development & Investment Co. as an Executive Secretary

We are seeking a dedicated and professional Executive Secretary to provide high-level administrative and secretarial support to our senior management team. The ideal candidate will play a critical role in ensuring effective coordination of our daily operations and communication.

Key Responsibilities:

• Manage and maintain executives’ schedules, appointments, and travel arrangements.
• Prepare, draft, and review correspondence, reports, and official documents.
• Handle confidential information with discretion and professionalism.
• Organize meetings, prepare agendas, and record minutes.
• Coordinate internal and external communications on behalf of management.
• Maintain organized filing systems (both electronic and physical).
• Prepare presentations, reports, and other management documents.
• Follow up on pending tasks, deadlines, and commitments.
• Liaise with clients, partners, and external stakeholders as required.
• Support in general office administration and special assignments.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 3–5 years’ experience as an Executive Secretary or in a similar role.
• Strong communication skills in English and Arabic (written and verbal).
• Excellent organizational, multitasking, and time-management skills.
• High level of discretion, confidentiality, and professionalism.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Benefits:

• Competitive salary and benefits package.
• Professional and supportive work environment.
• Opportunity to work on major real estate development projects.