Executive secretary Jobs in Jeddah

More than 3 Executive secretary Jobs in Jeddah. Explore detailed job descriptions, salaries, and locations. Apply and get hired today!


Category
Contract Type

img
Executive Secretary

Executive Secretary

📣 Job AdNew

Elaf Group

Full-time
Join Our Team as an Executive Secretary!
Elaf Group, a leading name in the Middle East Travel & Tourism industry, is looking for a dedicated Executive Secretary to ensure the smooth operation of our division/department. If you are a proactive individual with a knack for organization, we want to hear from you!

Key Accountabilities:
  • Prepare invoices or financial statements and provide assistance in bookkeeping.
  • Provide administrative and clerical support to departments or individuals.
  • Supervise office helpers, drivers, and other staff members of the department.
  • Maintain the executive's agenda and assist in planning appointments, board meetings, and conferences.
  • Manage a busy calendar, meeting coordination, and travel arrangements.
  • Receive and screen phone calls and redirect them when appropriate.
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages).
  • Handle confidential documents ensuring they remain secure.
  • Conduct research and prepare presentations or reports as assigned.
  • Record daily keeping and filing of documents.
  • Check frequently and monitor the levels of office supplies and place appropriate orders.

Education:
A degree in business administration or related field is required.

Experience:
At least 3 years’ experience as a Secretary is preferred.

Skills/Attributes:
  • Fluency in English in both written and oral forms.
  • High command of MS Applications such as Word, PowerPoint, and Excel.
  • Strong communication, follow-up, and monitoring skills.
  • Excellent file management abilities.

breifcase0-1 years

locationJeddah

5 days ago
Executive Secretary

Executive Secretary

📣 Job Ad

Clifford Chance

Full-time
Join Clifford Chance as an Executive Secretary
At Clifford Chance, one of the largest international law firms in the world, we offer an engaging work environment where you can achieve your career aspirations. Our dedicated team is committed to delivering outstanding legal advice and support to a diverse range of clients.

Role Overview:
The Executive Secretary will play a pivotal role in supporting fee earners and managing priorities within our Riyadh office. Collaboration with the Office Manager and team members is essential for success in this position.

Key Responsibilities:
  • Calendar & Meeting Management: Manage schedules and serve as the main contact for both internal and external communications.
  • Travel Coordination: Organize travel arrangements, including bookings, visas, and transportation.
  • Time & Expenses: Ensure timely entry and submission of time records and expenses.
  • Administrative Support: Draft emails, letters, and manage various documents.
  • Team Support: Work collaboratively with the LSS team and provide coverage during absences as required.

Key Working Relationships:
You will build positive, collaborative relationships with fee earners, the Office Manager, and various departments including Billing & Finance, Business Development, and Human Resources.

Qualifications:
  • University Degree.
  • Fluent in English and Arabic.
  • Intermediate/Advanced IT skills (MS Word, PowerPoint, Outlook, Excel).

To excel in this role, a strong work ethic, excellent organizational skills, and the ability to manage multiple priorities are essential. We value client satisfaction and offer an inclusive, supportive work environment that fosters professional growth.

breifcase0-1 years

locationJeddah

23 days ago