Executive secretary Jobs in Jeddah

Join EY as an Executive Assistant in Jeddah!
As part of our Core Business Services (CBS) team, you will provide crucial support in various business enablement functions that drive our organization's success. You will work with some of the largest organizations in MENA, enhancing your skills and building strong relationships with key stakeholders and senior leaders.

Your Key Responsibilities:

• Provide high-level support to a small group of Partners and Executives.
• Organize and manage comprehensive diaries, travel, and accommodation.
• Screen emails and respond/action as required.
• Prepare expense claims and timesheets on a weekly basis.
• Screen phone calls and manage follow-up actions.
• Prepare and revise documents including presentations, emails, reports, and agendas.
• Coordinate internal and external client events as required.

Skills and Attributes for Success:

• Ability to build relationships with stakeholders.
• Exceptional written and verbal communication skills.
• Proficient in Microsoft Office suites.
• Excellent attention to detail and multitasking ability.
• Strong interpersonal skills and a friendly telephone manner.
• Team player who can collaborate with multiple teams.

Minimum Qualifications:

• 23 years of previous Executive Assistant experience in a corporate environment.

What We Offer:

• Competitive compensation package based on performance.
• Opportunities for continuous learning and career development.
• A diverse and inclusive culture.

If interested and meet the qualifications, we encourage you to apply as soon as possible!

Join United Feed Company as an Executive Secretary!
United Feed Co. is seeking a highly organised and proactive Executive Secretary to join our team in Jeddah, Saudi Arabia. This full-time position offers a challenging and rewarding opportunity to provide comprehensive administrative support to senior management.

Key Responsibilities:

• Manage and maintain the executive's calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare and distribute correspondence, reports, and presentations with accuracy and professionalism.
• Handle confidential information with discretion and maintain professionalism.
• Screen phone calls, emails, and visitors, directing inquiries appropriately.
• Coordinate and organise meetings, conferences, and other events, including logistics, catering, and materials.
• Manage and track expenses, invoices, and reimbursements.
• Provide general administrative support, including filing and maintaining office supplies.
• Conduct research and gather information as requested by the executive.
• Build and maintain strong working relationships with internal and external stakeholders.

Qualifications:

• Proven experience as an Executive Secretary or in a similar administrative role.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organisational and time management skills with the ability to multitask effectively.
• High level of discretion and confidentiality.
• Strong problem-solving skills and attention to detail.
• Ability to work under pressure and meet deadlines.
• Bachelor's degree in Business Administration or a related field is preferred.

Join KEO International Consultants as an Executive Secretary!
We are a leading architectural and engineering firm dedicated to innovation and excellence in the built and natural environments, with over 60 years of experience. Our team is seeking a talented Executive Secretary to provide comprehensive administrative support to our senior leadership in Jeddah.

Key Responsibilities:

• Manage and coordinate office activities and schedules.
• Create and update databases for various projects.
• Assist in managing communications between executives, clients, and internal teams.
• Prepare letters, reports, and presentations using MS applications.
• Handle incoming correspondence efficiently.
• Facilitate document submission and ensure compliance with quality parameters.

Qualifications:
We are looking for a candidate with a Bachelor's Degree in Business Administration or related field and a minimum of 5 years of experience in an administrative role. This position is exclusively open for GCC nationals.

Join us and be part of our commitment to professional development and a supportive work environment!

Join Our Team as an Executive Secretary
As part of the Principal Buyer | Saudi Power Procurement Company, you will play a key role in our administrative operations, supporting our VP and management team. We are looking for a highly organized and detail-oriented Executive Secretary to manage correspondences and assist in day-to-day activities.

Responsibilities:

• Receive and check all correspondences of the VP/Manager's/Employees.
• Register and arrange the mail and submits it to the manager for briefing and action.
• Prepare answers to correspondence according to instructions.
• Respond politely to telephone conversations and take messages as required.
• Maintain records and update documents as necessary.
• Arrange meetings with internal and external visitors.
• Complete work on routine documents and check for completeness.

Qualifications:

• Bachelor's degree in Business Administration or related field.
• 4 to 7 years of experience.
• Excellent knowledge of written and spoken English.
• Proficient in Microsoft Office applications.
• Strong communication skills.

If you are a motivated professional looking to contribute to the dynamic team at the Saudi Power Procurement Company, we encourage you to apply today.

About the Role:
The Executive Assistant Secretary plays a vital role by providing direct executive support to the Director at IHCC. This position is perfect for someone who thrives in a dynamic environment and enjoys managing schedules, organizing meetings, and handling confidential tasks with professionalism.

Key Responsibilities:

• Manage and organize the Director’s daily schedule.
• Arrange internal and external meetings and prepare meeting minutes.
• Coordinate with internal and external parties on behalf of the Director.
• Prepare letters, reports, and official correspondence.
• Organize business travel and bookings as needed.
• Follow up on and execute tasks assigned directly by the Director.

Qualifications:

• Diploma or Bachelor's degree in Business Administration or a related field.
• Minimum of 2 years of experience in a similar role.
• Strong organizational skills, discretion, and attention to detail.
• Fluent in both Arabic and English (spoken and written).
• Proficient in Microsoft Office and Outlook.

About the Role:
This is an exciting opportunity to join BARAKA for Real Estate Development and Investment as an Executive Secretary. In this role, you will provide and lead support to both internal and external parties with a high level of professionalism, reflecting positively on the organization.

Key Responsibilities:

• Manage sensitive matters with confidentiality and discretion.
• Maintain a daily calendar of meetings and events.
• Prepare Word, Excel, and PowerPoint documents in support of organizational objectives.
• Arrange travel and accommodations for executives and prepare expense reports.
• Screen incoming telephone calls and deliver accurate messages.
• Demonstrate excellent communication and time management skills.
• Organize complex calendars and schedules, resolving scheduling issues.
• Complete ad-hoc projects as assigned.

Preferred Attributes:

• Strong business acumen with the ability to decipher priorities.
• Commitment to excellence and proactive problem-solving.
• Excellent communicator with a team-oriented approach.
• Ability to work with sensitive information.

Join Medtronic as an Executive Assistant!
At Medtronic, you can commence a life-long career filled with exploration and innovation while contributing to healthcare access and equity for all.

A Day in the Life:
Are you ready to work for a rapidly growing international healthcare company? We are seeking a motivated Executive Assistant who is enthusiastic about making a difference. If you believe you possess the qualifications for this vital role, send us your resume and get involved in our recruitment process today!

In this position, you will:

• Perform all administrative duties including welcoming visitors, managing agendas, organizing team building events, and handling travel arrangements.
• Schedule meetings and virtual calls, take minutes, and follow up on actions.
• Act as the point of contact between the team and stakeholders, ensuring smooth communication within the business.
• Liaise with Business Support Coordinators regarding administrative processes.

Required Knowledge and Experience:

• Fluent written and spoken English.
• A University degree in administration, business management, or a related field.
• Minimum of 4 years' experience in an administrative role.
• Excellent organizational and time management skills with strong attention to detail.
• Proficient in Microsoft Office applications.
• A proactive approach and positive disposition in dynamic environments.

Benefits & Compensation:
Medtronic offers a competitive salary alongside flexible benefits. Join us to experience personal and professional growth while contributing to vital healthcare solutions.

Join Our Team as an Executive Personal Assistant!
MAC, established in 2001, is a leading contracting company in Jeddah, Saudi Arabia, known for managing Rush, Iconic, and Complex projects. We are currently looking for a highly organized and proactive Executive Personal Assistant to support our CEO.

Role Description & Responsibilities:
- Manage all communications for the CEO.
- Coordinate calendars and schedule meetings.
- Handle correspondence and manage logistics for the CEO’s family.
- Ensure seamless daily operations through exceptional organizational skills. This position requires flexible working hours to accommodate various activities.

Required Qualifications:
- Bachelor’s degree in business administration, information technology, or a related field.
- Proven experience as an Executive Assistant.
- Proficiency in MS Office, Google Workspace, and presentation software.
- Familiarity with AI tools, particularly ChatGPT.
- A friendly and professional demeanor with a focus on customer service.

If you have the skills and dedication to excel in this role, we invite you to apply!

Join EY–Microsoft Alliance as an Executive Assistant!
As part of our Core Business Services (CBS) team, you will support crucial business operations that underpin our organization's success. In this role, you will collaborate with various teams to provide the knowledge, resources, and tools necessary for EY to deliver exceptional service and achieve growth.

Your key responsibilities will include:

• Providing high-level support to a select group of Partners and Executives.
• Organizing and managing comprehensive diaries, travel arrangements, and accommodations.
• Screening emails and phone calls, responding to inquiries, and managing follow-ups.
• Preparing expense claims and timesheets on a weekly basis.
• Preparing and revising documents, including presentations and reports.
• Coordinating internal and external client events as needed.

Skills and Attributes for Success:

• Ability to build relationships with stakeholders.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Attention to detail and multitasking abilities.
• Strong interpersonal skills and a team-oriented approach.

To qualify for the role:
You should have at least 3 years of EA experience supporting multiple executives in a corporate environment. Experience in global professional services or mid-tier firms is highly advantageous.

What We Offer:

• Competitive compensation based on performance.
• Opportunities for continuous learning and career development.
• Supportive and inclusive work culture.

If you are a motivated individual with a passion for innovation and problem-solving, this could be the perfect role for you. Apply now to build your exceptional EY experience!

Join EY–Microsoft Alliance as an Executive Assistant!
As part of our Core Business Services (CBS) team, you will support crucial business operations that underpin our organization's success. In this role, you will collaborate with various teams to provide the knowledge, resources, and tools necessary for EY to deliver exceptional service and achieve growth.

Your key responsibilities will include:

• Providing high-level support to a select group of Partners and Executives.
• Organizing and managing comprehensive diaries, travel arrangements, and accommodations.
• Screening emails and phone calls, responding to inquiries, and managing follow-ups.
• Preparing expense claims and timesheets on a weekly basis.
• Preparing and revising documents, including presentations and reports.
• Coordinating internal and external client events as needed.

Skills and Attributes for Success:

• Ability to build relationships with stakeholders.
• Exceptional written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Attention to detail and multitasking abilities.
• Strong interpersonal skills and a team-oriented approach.

To qualify for the role:
You should have at least 3 years of EA experience supporting multiple executives in a corporate environment. Experience in global professional services or mid-tier firms is highly advantageous.

What We Offer:

• Competitive compensation based on performance.
• Opportunities for continuous learning and career development.
• Supportive and inclusive work culture.

If you are a motivated individual with a passion for innovation and problem-solving, this could be the perfect role for you. Apply now to build your exceptional EY experience!

About the Role:
Uvera is seeking a proactive, detail-oriented and highly organized Executive Assistant to support our executive team. As an Executive Assistant, you will play a critical role in managing administrative tasks and ensuring the smooth operation of our office. The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask in a fast-paced startup environment.

Responsibilities:

• Calendar, Schedule and Travel Management:
  • Manage executive calendars and schedule appointments and meetings.
  • Coordinate travel arrangements and itineraries for executives.
  • Travel with executives as needed to provide on-site support during meetings, conferences, and events.
• Communication and Correspondence:
  • Screen and prioritize incoming calls, emails, and letters.
  • Draft and prepare correspondence and executive communications.
• Meeting Coordination:
  • Arrange and coordinate meetings, conferences, and special events.
  • Prepare agendas, take meeting minutes, and distribute materials.
• Office Management:
  • Manage office supplies, equipment, and vendor relationships.
  • Assist with onboarding new employees and maintain employee records.
• Project Support:
  • Provide project support and coordination as needed.
  • Conduct research, gather data, and prepare reports.
• Confidentiality and Discretion:
  • Handle sensitive and confidential information with the utmost discretion.
  • Uphold and maintain a high level of professionalism and confidentiality at all times.

Qualifications:

• Bachelor's degree or equivalent experience is preferred, with a preference for candidates holding a Master's degree.
• Proven experience as an executive assistant or similar role, preferably in a startup or fast-paced environment.
• Excellent organizational and time management skills, with a keen eye for detail and the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to maintain a high level of professionalism and confidentiality.
• Flexibility and adaptability to work in a fast-paced startup environment with changing priorities.
• Ability to work independently with minimal supervision while also collaborating effectively in a team environment.
• Willingness and ability to travel domestically and internationally as needed, with a tidy and attentive approach to all travel arrangements and logistics.

If you have a proactive nature and possess excellent organizational skills and a strong commitment to delivering exceptional administrative support, we invite you to submit your application to join Uvera on its exciting journey! The application deadline is Friday, April 25, at 1159 pm.