Executive secretary Jobs in Jeddah

Join Waad Education Company as an Executive Secretary!

Waad Holding is seeking a highly organized and skilled Executive Secretary to support our leadership team. This vital role is essential for ensuring the smooth operation of the executive office, managing correspondence, and coordinating activities that drive efficient operations throughout the organization.

Key Responsibilities:

• Before Meetings: Prepare agendas, distribute materials, and schedule meetings.
• During Meetings: Take accurate minutes, track decisions, and ensure compliance.
• After Meetings: Summarize outcomes, follow up on tasks, and provide support to Board members.
• Ongoing: Facilitate collaboration, ensure regulatory compliance, manage board tools, and coordinate calendars.
• Corporate Matters: Support budgeting, auditing, and engagement with shareholders and executives.

Candidate Profile:

• Experience in managing Board relations.
• Strong leadership, planning, and communication skills (Arabic & English).
• Able to manage multiple tasks, meet deadlines, and work within a governance structure.

Requirements:

• 5 - 7 years in a Board Management position, preferably within an Investment Holding or multi-sector environment.
• Bachelor's degree in Management or a related field.
• Bilingual (Arabic and English) is mandatory.
• Advanced knowledge of governance practices and digital board management platforms.
• Exceptional organizational and communication skills.

Career opportunity to join the Executive Office team of the Chairman of the Board as an Executive Secretary
Location: Mecca

Job Summary:
We are looking for an outstanding Executive Secretary to join the Executive Office of the Chairman of the Board, who possesses high organizational skills and the ability to efficiently and professionally manage office work and executive communications, contributing to supporting the work of senior management and enhancing the efficiency of coordination and communication within the company.

Main Duties and Responsibilities:

• Organizing the Chairman's agenda and scheduling meetings and interviews according to priorities
• Coordinating and arranging business trips, bookings, and related logistical operations
• Preparing and drafting correspondence and official reports in both Arabic and English
• Monitoring incoming and outgoing emails and correspondence and organizing them
• Preparing meetings, documenting meeting minutes, and following up on the implementation of issued decisions
• Organizing and maintaining documents and electronic and paper records confidentially and professionally
• Coordinating and communicating between the Executive Office and various departments and external entities
• Managing relationships and communication with entities and personalities dealing with the Chairman's Office
• Preparing presentations and reports supporting senior management decisions
• Contributing to the development of work procedures in the Executive Office and using digital tools and automation tools to enhance operational efficiency
• Preparing dashboards to support information analysis and performance indicators related to the Executive Office's work

Required Qualifications:

• Bachelor's degree in Business Administration or a related field
• 3 to 5 years of experience in executive secretarial work or managing executive offices
• Proficiency in using Microsoft Office programs and modern digital tools
• Proficiency in Arabic and English in writing and speaking
• High organizational and time management skills and the ability to handle multiple tasks

Required Skills:

• Professional communication
• Time management and prioritization
• Accuracy and professional confidentiality
• Analytical thinking and problem-solving
• The ability to work within a team and support executive leadership