Executive secretary Jobs in Al khobar

About the Role: ISG seeks an energetic Executive Secretary to provide efficient, organized administration and finance related support to the Assistant Principal in the school. The Executive Secretary will organize and maintain the executive’s schedule and assist by performing a variety of administrative and finance related tasks. The goal is to contribute to the efficiency of the school/department by ensuring all assigned duties are carried out in a timely and efficient manner.

Position Duties:

• Demonstrate a commitment to the safety and security of children and young people (child protection).
• Acquire and maintain a working knowledge of ISG District organization policies, practices and procedures.
• Provide administrative and finance support to the executive as required, to meet the schools’ needs.
• Organize and maintain the executive’s calendar and arrange appointments as and when convenient.
• Prepare documents, reports, lists, meeting notes, etc. as required.
• Attend meetings and keep minutes.
• Make travel arrangements for the assistant principal/executive.
• Handle confidential documents ensuring they remain secure.
• Take initiative in prioritizing tasks to ensure deadlines are met.
• Provide support for students and parents in relation to your role.
• Prepare and print student IDs and certificates as needed.
• Maintain updated staff and student lists.
• Track and produce weekly summary reports of students’ attendance and discipline analysis.
• Arrange testing or exams, and receive results as required.
• Assist with event preparation and coordination.

Qualifications and Knowledge:

• Minimum of Bachelor’s degree in a related field of study.
• In-depth knowledge of office management and basic accounting procedures.

Experience and Skills:

• Proven experience as an executive secretary or similar administrative role.
• Proficient in MS Office and Google Suite.
• Excellent command in English (both written and verbal).
• Strong understanding of accounting principles, financial reporting procedures.
• Exceptional attention to detail, accuracy, and a commitment to maintaining high standards of financial integrity.
• Excellent organizational and time-management skills.
• Outstanding communication and negotiation abilities.
• Integrity and confidentiality.

Join Pattis International as an Executive Secretary!
At Pattis International, we pride ourselves on our innovative dining experiences and high-end catering services. We are seeking a highly skilled and proactive Executive Secretary to support our executive leadership team at our Al Khobar location.

Position Summary
This full-time, on-site role requires exceptional organizational, communication, and multitasking abilities. The ideal candidate will ensure smooth and efficient daily operations while maintaining strict confidentiality and professionalism.

Key Responsibilities

• Provide high-level administrative support to the MD, including calendar management, travel arrangements, and meeting coordination.
• Draft, review, and manage official correspondence, reports, and presentations.
• Maintain and organize confidential records and documents.
• Coordinate internal and external communications on behalf of the MD.
• Manage logistics for meetings, conferences, and business functions.
• Liaise with internal departments and external stakeholders professionally.
• Handle company secretarial duties including minutes of meetings, legal documentation, and compliance support.
• Perform clerical tasks such as filing, data entry, and document preparation.
• Support executives in ad-hoc projects and tasks as required.

Required Qualifications

• Proven experience as an Executive Secretary, Executive Assistant, or similar role (minimum 5+ years preferred).
• Strong knowledge of executive-level administrative and company secretarial practices.
• Excellent written and verbal communication skills in Arabic & English.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple priorities in a fast-paced, high-pressure environment.
• Exceptional organizational and time-management skills.
• Strong attention to detail and discretion with confidential information.
• Bachelor's degree in Business Administration, Office Management, or a related field is preferred.

What We Offer

• A dynamic and prestigious working environment in the hospitality industry.
• Opportunities for career growth within a rapidly expanding company.
• Competitive compensation and benefits package.

About Pattis International:
Pattis International is a premier organization managing a wide range of restaurants and food & beverage brands throughout Saudi Arabia and beyond. Best known for our flagship Pattis Restaurant, we pride ourselves on curating innovative dining experiences, high-end catering, and event management services. With a commitment to culinary excellence and artistic presentation, Pattis International continues to redefine hospitality standards across the region.

Position Summary:
We are seeking a highly skilled and proactive Executive Secretary to support our executive leadership team. This is a full-time, on-site position based in Al Khobar, requiring exceptional organizational, communication, and multitasking abilities. The ideal candidate will ensure smooth and efficient daily operations while maintaining strict confidentiality and professionalism.

Key Responsibilities:

• Provide high-level administrative support to the MD, including calendar management, travel arrangements, and meeting coordination.
• Draft, review, and manage official correspondence, reports, and presentations.
• Maintain and organize confidential records and documents.
• Coordinate internal and external communications on behalf of the MD.
• Manage logistics for meetings, conferences, and business functions.
• Liaise with internal departments and external stakeholders professionally.
• Handle company secretarial duties including minutes of meetings, legal documentation, and compliance support.
• Perform clerical tasks such as filing, data entry, and document preparation.
• Support executives in ad-hoc projects and tasks as required.

Required Qualifications:

• Proven experience as an Executive Secretary, Executive Assistant, or similar role (minimum 5+ years preferred).
• Strong knowledge of executive-level administrative and company secretarial practices.
• Excellent written and verbal communication skills in Arabic & English.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple priorities in a fast-paced, high-pressure environment.
• Exceptional organizational and time-management skills.
• Strong attention to detail and discretion with confidential information.
• Bachelor's degree in Business Administration, Office Management, or a related field is preferred.

What We Offer:
A dynamic and prestigious working environment in the hospitality industry, opportunities for career growth within a rapidly expanding company, and a competitive compensation and benefits package.

Join the International Schools Group (ISG) as an Executive Secretary! In this role, you will be an integral part of the Support Services Office, contributing to the smooth operation of our educational facilities.

Position Summary: The Support Services Secretary will handle various responsibilities aimed at assisting the Operations Departments across the ISG Schools, including maintenance requests, procurement activities, and general administrative support.

Key Responsibilities:

• Demonstrate commitment to the safety and security of children.
• Manage urgent maintenance requests and communications.
• Track maintenance requests via Kissflow.
• Oversee procurement activities including purchase requests and invoicing.
• Organize maintenance schedules and maintain inventory of supplies.
• Assist with onboarding and offboarding for contractors.
• Provide administrative support to the Operations Department, including budget tracking and reporting.

Qualifications:

• Bachelor’s degree.
• Previous work experience in Support Services is a plus.
• Flexibility in working hours is required.

Skills:

• Excellent command of English and Arabic.
• Able to work under pressure and meet deadlines.
• A team player who can work with minimal supervision.

About ISG: Founded in 1962, ISG serves expatriate families in Saudi Arabia, offering British, American, and International curricula. We are dedicated to the safety and protection of children and have a commitment to academic excellence within a supportive community.