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Contract TypeContract TypeFull-time
Workplace typeWorkplace typeOn-site
LocationLocationAl Khobar
Join Us as a Project Coordinator!
We are looking for a dedicated Project Coordinator to play a vital role in ensuring seamless project coordination across stakeholders. This position encompasses project logistics management, periodic financial reporting, timesheet collection, invoicing, and effective internal audits. The successful candidate will also facilitate team coordination and maintain important records.

Key Responsibilities:
  • Timesheets & Invoices:
    • Collect and review timesheets with the Global Lead/Administrator.
    • Format and develop timesheets based on data from the site lead.
    • Coordinate with the Project Administrator for timesheet initialization and follow up on submissions.
    • Ensure all supporting documents are processed for invoicing.
    • Follow up with the Accounts Department for timely invoicing.
  • Data & Records:
    • Maintain employee data, contact details, and associated documents.
    • Coordinate with the GRO and Logistics Team for ID issuance.
  • HR Management:
    • Assist in ensuring contract validity.
    • Facilitate onboarding process for new hires including PPE and training coordination.
    • Conduct pre-mob orientations and assist with CV benchmarking and talent hunt.
  • Team Coordination:
    • Conduct monthly site visits to assess team performance.
    • Submit project asset inspections and health reports.
    • Monitor service availability and keep records of the journey management plans.
    • Ensure job safety reviews and maintain safety documents as per client requirements.
  • Assistance & Reporting:
    • Prepare and send biweekly progress reports to management.
    • Ensure compliance with project SOP and company policies.
    • Support grievance management and assist the team manager in daily tasks.
    • Coordinate with vendors and third-party suppliers to expedite tasks.
    • Facilitate hiring and interviewing processes.

Requirements:
  • Bachelor's degree in Business Management, Finance, or a related field.
  • A minimum of 1 to 3 years’ experience in a similar role.
  • Nationality: Saudi.
  • Strong Excel skills and ability to analyze management information.
  • Knowledge of management accounts, budgets, and forecasts.
  • Capable of handling multiple tasks simultaneously.
  • Strong interpersonal and English communication skills.

Requirements

  • Requires 2-5 Years experience

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