Executive Secretary📣 Job Ad

Join Our Team as an Executive Secretary!
At Ajlan & Bros Holding, we are on the lookout for a highly organized and professional Executive Secretary to play a crucial role in supporting our senior management team. You will ensure the smooth day-to-day operations of our business while maintaining effective communication across the organization.

Key Responsibilities:

• Manage daily correspondence and communications (both internal and external).
• Organize schedules, appointments, meetings, and travel arrangements.
• Prepare reports, presentations, and follow ups on executive decisions.
• Maintain and organize files and documents for easy access.
• Coordinate between departments to ensure smooth workflow.
• Welcome visitors and clients, representing the company professionally.
• Perform additional administrative tasks as assigned by senior management.

Qualifications & Requirements:

• Diploma or Bachelor’s degree in Business Administration or related field.
• Minimum of 2 years of proven experience as an Executive Secretary or in a similar role.
• Excellent verbal and written communication skills in Arabic and English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and ability to multitask under pressure.
• High level of confidentiality and professionalism.

Join us in our mission to lead the future and contribute to Saudi Arabia's Vision 2030!

Join DNA Studio as an Executive Secretary!
We are seeking a highly organized and proactive Executive Secretary to support the CEO in both strategic and operational capacities. This role goes beyond traditional administrative tasks to effectively manage projects and coordinate initiatives.

Responsibilities:

• Act as the primary point of contact for the CEO, managing communications, scheduling, and priorities.
• Represent the CEO in meetings, following up on action items and ensuring alignment across teams.
• Prepare agendas, briefing notes, and presentations for executive-level discussions.
• Lead and manage cross-departmental projects, ensuring milestones and deliverables are achieved on time.
• Monitor progress of strategic initiatives and escalate issues or risks to the CEO.
• Coordinate with department heads to align objectives, resources, and timelines.
• Track KPIs and provide insights to support data-driven decision-making.
• Develop and maintain reporting dashboards for executive updates, consolidating data into clear and actionable reports.
• Support financial and operational control processes for accountability across projects.
• Liaise with internal teams, board members, and external partners.
• Maintain confidentiality and handle sensitive information with discretion.

Qualifications:

• Bachelor’s degree in Business Administration, Management, Finance, or related field (Master’s preferred).
• 5+ years of experience as an Executive Assistant, Chief of Staff, or Project Manager in a fast-paced environment.
• Strong project management skills (PMP/Prince2 certification is a plus).
• Excellent analytical, reporting, and organizational skills.
• Exceptional communication and interpersonal skills.
• Ability to manage multiple priorities with a high level of independence and professionalism.

Join Clifford Chance as an Executive Secretary!
AS&H Clifford Chance is a leading law firm dedicated to assisting clients in reaching their objectives by combining top global standards with local expertise. With extensive legal resources, we focus on key commercial areas: capital markets, corporate and M&A, finance and banking, real estate, and litigation.

Key Responsibilities:

• Foster collaborative relationships with the Management team and staff.
• Assist with calendar management, travel organization, and time & expenses tracking.
• Provide administrative support including drafting communications and coordinating meetings.
• Ensure compliance with client conflict checks and assist with document management.
• Support the team effectively in various practice area tasks.

Qualifications:

• University Degree.
• Fluent in English (verbal and written).
• Intermediate/advanced IT skills including MS Office.
• Exceptional organizational skills and ability to work autonomously in a demanding environment.

Join a diverse and ambitious team at Clifford Chance, where your skills will be valued, and your career potential supported. We aim to provide world-class service and meaningful opportunities for growth.