Executive Secretary📣 Job Ad

Join Our Team as an Executive Secretary!
At Ajlan & Bros Holding, we are on the lookout for a highly organized and professional Executive Secretary to play a crucial role in supporting our senior management team. You will ensure the smooth day-to-day operations of our business while maintaining effective communication across the organization.

Key Responsibilities:

• Manage daily correspondence and communications (both internal and external).
• Organize schedules, appointments, meetings, and travel arrangements.
• Prepare reports, presentations, and follow ups on executive decisions.
• Maintain and organize files and documents for easy access.
• Coordinate between departments to ensure smooth workflow.
• Welcome visitors and clients, representing the company professionally.
• Perform additional administrative tasks as assigned by senior management.

Qualifications & Requirements:

• Diploma or Bachelor’s degree in Business Administration or related field.
• Minimum of 2 years of proven experience as an Executive Secretary or in a similar role.
• Excellent verbal and written communication skills in Arabic and English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and ability to multitask under pressure.
• High level of confidentiality and professionalism.

Join us in our mission to lead the future and contribute to Saudi Arabia's Vision 2030!

Join Clifford Chance as an Executive Secretary!
AS&H Clifford Chance is a leading law firm dedicated to assisting clients in reaching their objectives by combining top global standards with local expertise. With extensive legal resources, we focus on key commercial areas: capital markets, corporate and M&A, finance and banking, real estate, and litigation.

Key Responsibilities:

• Foster collaborative relationships with the Management team and staff.
• Assist with calendar management, travel organization, and time & expenses tracking.
• Provide administrative support including drafting communications and coordinating meetings.
• Ensure compliance with client conflict checks and assist with document management.
• Support the team effectively in various practice area tasks.

Qualifications:

• University Degree.
• Fluent in English (verbal and written).
• Intermediate/advanced IT skills including MS Office.
• Exceptional organizational skills and ability to work autonomously in a demanding environment.

Join a diverse and ambitious team at Clifford Chance, where your skills will be valued, and your career potential supported. We aim to provide world-class service and meaningful opportunities for growth.

Job Purpose
As the Executive Secretary for the Deputy Managing Director (DMD), you will play a vital role in providing high-level administrative and secretarial support, ensuring smooth communication and efficient workflow within the organization.

Key Accountability Areas

• Administrative Assistance Support: Manage schedule, prepare documents, handle communication.
• Communication Liaison: Act as primary contact for stakeholders and draft correspondence.
• Confidentiality: Handle sensitive information with discretion.
• Meeting Coordination: Schedule meetings, prepare agendas, and follow up on actions.
• Travel Arrangements: Arrange travel accommodations and itineraries.
• Document Preparation: Prepare and organize documents, reports, and presentations, ensuring accuracy and timeliness.
• Task Prioritization: Prioritize tasks effectively to meet DMD's timelines.
• Project Assistance: Assist with special projects and initiatives as assigned by the DMD.

Role Accountability
To excel in this role, candidates should have prior experience supporting senior management, possess strong organizational and communication skills, and proficiency in MS Office software. A Bachelor's degree is preferred, and candidates should demonstrate discretion and integrity with confidential information.

About alfanar
alfanar is a leading Saudi company with an international presence, engaged in manufacturing and trading a diverse portfolio of electrical products and solutions for various sectors, including renewable energy and infrastructure services. At alfanar, we believe in nurturing our employees and providing a proactive work environment to fuel their growth and pride in being part of our team.