Executive Secretary📣 Job Ad

Join DNA Studio as an Executive Secretary!
We are seeking a highly organized and proactive Executive Secretary to support the CEO in both strategic and operational capacities. This role goes beyond traditional administrative tasks to effectively manage projects and coordinate initiatives.

Responsibilities:

• Act as the primary point of contact for the CEO, managing communications, scheduling, and priorities.
• Represent the CEO in meetings, following up on action items and ensuring alignment across teams.
• Prepare agendas, briefing notes, and presentations for executive-level discussions.
• Lead and manage cross-departmental projects, ensuring milestones and deliverables are achieved on time.
• Monitor progress of strategic initiatives and escalate issues or risks to the CEO.
• Coordinate with department heads to align objectives, resources, and timelines.
• Track KPIs and provide insights to support data-driven decision-making.
• Develop and maintain reporting dashboards for executive updates, consolidating data into clear and actionable reports.
• Support financial and operational control processes for accountability across projects.
• Liaise with internal teams, board members, and external partners.
• Maintain confidentiality and handle sensitive information with discretion.

Qualifications:

• Bachelor’s degree in Business Administration, Management, Finance, or related field (Master’s preferred).
• 5+ years of experience as an Executive Assistant, Chief of Staff, or Project Manager in a fast-paced environment.
• Strong project management skills (PMP/Prince2 certification is a plus).
• Excellent analytical, reporting, and organizational skills.
• Exceptional communication and interpersonal skills.
• Ability to manage multiple priorities with a high level of independence and professionalism.

Join Clifford Chance as an Executive Secretary!
AS&H Clifford Chance is a leading law firm dedicated to assisting clients in reaching their objectives by combining top global standards with local expertise. With extensive legal resources, we focus on key commercial areas: capital markets, corporate and M&A, finance and banking, real estate, and litigation.

Key Responsibilities:

• Foster collaborative relationships with the Management team and staff.
• Assist with calendar management, travel organization, and time & expenses tracking.
• Provide administrative support including drafting communications and coordinating meetings.
• Ensure compliance with client conflict checks and assist with document management.
• Support the team effectively in various practice area tasks.

Qualifications:

• University Degree.
• Fluent in English (verbal and written).
• Intermediate/advanced IT skills including MS Office.
• Exceptional organizational skills and ability to work autonomously in a demanding environment.

Join a diverse and ambitious team at Clifford Chance, where your skills will be valued, and your career potential supported. We aim to provide world-class service and meaningful opportunities for growth.

Job Purpose
As the Executive Secretary for the Deputy Managing Director (DMD), you will play a vital role in providing high-level administrative and secretarial support, ensuring smooth communication and efficient workflow within the organization.

Key Accountability Areas

• Administrative Assistance Support: Manage schedule, prepare documents, handle communication.
• Communication Liaison: Act as primary contact for stakeholders and draft correspondence.
• Confidentiality: Handle sensitive information with discretion.
• Meeting Coordination: Schedule meetings, prepare agendas, and follow up on actions.
• Travel Arrangements: Arrange travel accommodations and itineraries.
• Document Preparation: Prepare and organize documents, reports, and presentations, ensuring accuracy and timeliness.
• Task Prioritization: Prioritize tasks effectively to meet DMD's timelines.
• Project Assistance: Assist with special projects and initiatives as assigned by the DMD.

Role Accountability
To excel in this role, candidates should have prior experience supporting senior management, possess strong organizational and communication skills, and proficiency in MS Office software. A Bachelor's degree is preferred, and candidates should demonstrate discretion and integrity with confidential information.

About alfanar
alfanar is a leading Saudi company with an international presence, engaged in manufacturing and trading a diverse portfolio of electrical products and solutions for various sectors, including renewable energy and infrastructure services. At alfanar, we believe in nurturing our employees and providing a proactive work environment to fuel their growth and pride in being part of our team.